Old Band Shell Road, lack of lighting at Middle Park draw concerns from neighbors
MINUTES
BETTENDORF PARK BOARD
AUGUST 15, 2001
The Bettendorf Park Board held their regular meeting on August 15, 2001, at 7:00 pm in the Canteen Room at the Herbert D. Goettsch Community Center.
Present: Hutter, Adamson, Glenn, Kamp, and Makoben
Absent: None
Chairman Hutter opened the meeting to anyone present to address the Board regarding any item of interest that does not appear on the agenda.
Shannon Panjwani, 1483 - 30th Street, Bettendorf, was present expressing interest in an access to the Duck Creek Recreation Trail in the Brockway Addition neighborhood. She understands that there are two sites that are being looked at and she hopes that one of these sites will become a reality soon. She reminded the Board that last year the surrounding neighborhoods submitted a petition requesting this project be put in motion.
Steve Grimes informed Mrs. Panjwani that we have not been successful in one of the locations for the spur, but hope the other location will work out.
There was no one else present to address the Board regarding items not on the Agenda.
On motion by Makoben, seconded by Kamp, that the minutes of the special meetings held on July 2, July 9, and July 19, 2001, and the regular meeting held on July 11, 2001, be approved and placed on file for future reference.
Roll call on motion: Ayes: Hutter, Adamson, Glenn, Kamp, and Makoben
Nays: None
On motion by Adamson, seconded by Glenn, that the bills be allowed as presented and that the secretary be instructed to have checks drawn in the respective amounts.
Roll call on motion: Ayes: Hutter, Adamson, Glenn, Kamp, and Makoben
Nays: None
A list of the bills is annex #1 to these minutes.
The notice for the public hearing to review the plans, specifications, and form of contract for the Band Shell Road, Parking, and Lighting Improvements was published in the newspaper on August 9, 2001. The affidavit is annex #2 to these minutes.
Chairman Hutter opened the Public Hearing.
Ron Duclos, 1590 Carpenter Court, Bettendorf, asked if there was any plans to make any other changes to the old Band Shell Road that is now a pedestrian and bike trail. There are motorcycles using the old road and he would like to see something more restrictive than the barricades there now. This type of barricade is being thrown in the ditch.
Steve stated that when the road was closed off, that type of barricade was selected for the safety of the bicyclist coming down the hill. A permanent structure could possibly cause injury. Steve stated that they would look into having the barricades replaced.
Bob Sartor, 1575 Carpenter Court, Bettendorf, stated that there is vehicular traffic going around the corner, expecting to get through and are backing out.
The Board recommended looking at getting "No Through Traffic" or "Dead End" signs posted.
Steve summarized the plans drawn up by the City Engineering Department. We are looking at three potential alternates: (1) North half of parking lot (2) Entire Parking lot (3) Entire parking lot and south driveway. We hope to have enough funding for two alternates, but not sure about the third alternate. Where the existing concrete ends, we propose to asphalt the remainder of the drive and add additional parking.
A copy of the alternates and engineer estimates is annex #3 to these minutes.
Steve further explained that he has had discussion with Mr. Sartor regarding a lighting problem.
Mr. Sartor stated that the Police cannot see people congregating in the park after hours without driving through. He recommended a directional security light aimed away from the homes.
Steve stated that this was added to this plan. The area is isolated and screened by trees and he feels it is a good idea to add security lights.
Brian McDonnell, 1575 - 23rd Street, Bettendorf, requested the old Band Shell Road be cleaned up by removing the dead tree limbs, etc.
No correspondence was received and Chairman Hutter closed the Public Hearing.
On motion by Adamson, seconded by Makoben, to adopt Resolution #34-01, approving the plans, specifications, and form of contract for the Band Shell Road, Parking, and Lighting Improvements.
Roll call on motion: Ayes: Hutter, Adamson, Glenn, Kamp, and Makoben
Nays: None
Resolution #34-01 is annex #4 to these minutes.
Steve informed the Board that the bids for the project will go out to asphalt contractors and will be brought back to the Board at the September Board meeting.
The Public Hearing for the purchase of the Skate Park Equipment and the Public Hearing to review the plans, specifications, and form of contract for the Palmer Hills Golf Course Maintenance Garage Addition was rescheduled on August 28, 2001, at 7:00 pm.
The Board reviewed the July 2001 budget and revenue reports, which are annex #5 to these minutes.
On motion by Makoben, seconded by Adamson, to received and file the July 2001 budget and revenue reports.
Roll call on motion: Ayes: Hutter, Adamson, Glenn, Kamp, and Makoben
Nays: None
The Board reviewed proposals for the concrete work for the Skate Park. A bid tabulation is annex #6 to these minutes.
On motion by Makoben, seconded by Adamson, to adopt Resolution #37-01, approving the proposal submitted by Treiber Construction Company in the amount of $14,500.00 to install materials for the Skate Park surface in Crow Creek Park.
Roll call on motion: Ayes: Hutter, Adamson, Glenn, Kamp, and Makoben
Nays: None
Resolution #37-01 is annex #7 to these minutes.
On motion by Glenn, seconded by Kamp, to adopt Resolution #38-01, approving proposal received for the concrete for the Skate Park Surface in Crow Creek Park at $50.84 per cubic yard, not to exceed $8,000.00.
Roll call on motion: Ayes: Hutter, Adamson, Glenn, Kamp, and Makoben
Nays: None
Resolution #38-01 is annex #8 to these minutes.
Steve reviewed the draft agreement for Bi-State Services to prepare a REAP grant application for Pigeon Creek Park in the amount of $1,250.00 and an Infrastructure grant application for Phase II of the Skate Park and parking lot improvements in the amount of $1,395.00.
Commissioner Makoben recommended a change in the agreement to add Bettendorf Park's Department, instead of City of Bettendorf.
Steve stated that the agreement is only a draft and will have it changed.
On motion by Kamp, seconded by Adamson, to approve the agreements with Bi-State to prepare the two grants.
Roll call on motion: Ayes: Hutter, Adamson, Glenn, Kamp, and Makoben
Nays: None
A copy of the draft agreements is annex #9 to these minutes.
The Board reviewed the request for a Special Event from Lori Freemire for the Novel CafÈ for September 30, 2001, to use the Band Shell Shelter and Band Shell.
On motion by Adamson, seconded by Glenn, to approve the request from Lori Freemire for a Special Event at the Band Shell Shelter and Band Shell on September 30, 2001.
Roll call on motion: Ayes: Hutter, Adamson, Glenn, Kamp, and Makoben
Nays: None
The Special Event request is annex #10 to these minutes.
On motion by Kamp, seconded by Adamson, to add two letters to the consent agenda.
One letter from three families requesting a Duck Creek Recreation Trail spur in the Brockway Addition off of 30th Street and the other letter from Kathy Bucciferro, 1259 Denniston Avenue, Bettendorf, thanking the Park and Recreation Department for the playground program in Kiwanis Park. These letters are annex #11 and #12 to these minutes.
Roll call on motion: Ayes: Hutter, Adamson, Glenn, Kamp, and Makoben
Nays: None
The following items appeared on the consent agenda and were enacted by one motion:
On motion by Kamp, seconded by Makoben, to adopt Resolution #32-01, approving the 28E Agreement between the Bettendorf Community School District and the Park Board for usage and maintenance of the Middle and High School tennis courts. Resolution #32-01 is annex #13 to these minutes.
On motion by Kamp, seconded by Makoben, to approve the Special Event Request from John Deere dated July 20, 2001, for use of the Band Shell Shelter for a company picnic on August 17, 2001, from 5:00-9:00 pm. Special Event Request is annex #14 to these minutes.
On motion by Kamp, seconded by Makoben, to receive and file the letter from Scott County Regional Authority informing the Board that they approved the grant for the Skate Park in Crow Creek Park. The letter is annex #15 to these minutes.
On motion by Kamp, seconded by Makoben, to approve Eleanor Blythe's request to place a memorial bench and plaque on the new section of the recreation trail in the name of her late husband and her parents. The letter is annex #16 to these minutes.
On motion by Kamp, seconded by Makoben, to receive and file the minutes for the June Bettendorf Park and Recreation Foundation Meeting. The minutes are annex #17.
On motion by Kamp, seconded by Makoben, to receive and file a letter from Chubb Group of Insurance Companies dated July 18, 2001, regarding insurance coverage for damages at Splash Landing. The letter is annex #18 to these minutes.
On motion by Kamp, seconded by Makoben, to approve the Special Event request from Biaggio's Restaurant for a company picnic on September 3, 2001, at the Band Shell Shelter. Special event request is annex #19 to these minutes.
On motion by Kamp, seconded by Makoben, to approve the request from Frieda Houldsworth for a memorial bench and plaque along the Duck Creek Recreation Trail in the name of their Fraternal Lodge. The request is annex #20 to these minutes.
On motion by Kamp, seconded by Makoben, to adopt Resolution #33-01, approving the reservation of a shelter at the Band Shell Pavilion and consumption of beer for the City Picnic. Resolution #33-01 is annex #21 to these minutes.
On motion by Kamp, seconded by Makoben, to approve the Special Event Request from Karl Jahns of John Deere, dated July 31, 2001, for use of the Band Shell Shelter for a catered hog roast on September 23, 2001, from 10:00 am to 5:00 pm. Special Event request is annex #22 to these minutes.
On motion by Kamp, seconded by Makoben, to approve the Special Event Request from Dennis Holst for a wedding reception at the Band Shell Shelter for September 22, 2001, from 4:00 to 10:30 pm. The Special Event Request is annex #23 to these minutes.
On motion by Kamp, seconded by Makoben, to adopt Resolution #39-01, approving the proposals for the Centennial Gardens (Phase I) for the landscape and irrigation. Resolution #39-01 is annex #24 to these minutes.
Roll call on motion: Ayes: Hutter, Adamson, Glenn, Kamp, and Makoben
Nays: None
Commissioner Adamson asked what was going on at Splash Landing.
Steve reported that there would be people in the pool tomorrow. If the pool clouds up, there will be a meeting with Dave Burbach. Mr. Burbach is putting together recommendations and cost estimates on how to correct the problems. Steve has had preliminary discussions with the Finance Department about getting funds to take care of the improvements.
Commissioner Adamson asked when would be the next cycle for SCRA grants to apply for funding for the pool.
Steve stated that October 1, 2001, is the next cycle.
Commissioner Glenn stated that he had a discussion with Tom Freeman about the request to name a softball field in the name of Don Hardy. He would be willing to be on the committee to investigate the request.
Commissioner Kamp expressed his concerns regarding the creek being so close to the recreation trail.
Steve informed the Board that there are funds in the Capital Improvement Program to look at retaining walls and moving the trail from the creek where possible.
Chairman Hutter suggested placing some signs to warn users on the recreation trail.
Steve stated that he would talk to Greg Jager about this concern and see what can be done.
Chairman Hutter stated that he is looking forward to solving the pool problems and informed the other Board Members that they may be called for special meetings, once something has been determined.
Chairman Hutter congratulated the staff for the successful summer in the recreation programs. Letters from citizens have been received that appreciate the programs and we had over 10,000 children participate in the programs.
On motion by Adamson, seconded by Makoben to adjourn the meeting at 7:52 pm.
