MINUTES
BETTENDORF PARK BOARD
SPECIAL MEETING
MAY 14, 2001
The Bettendorf Park Board held a special meeting on May 14, 2001 at 4:00 pm in the Canteen Room at the Herbert D. Goettsch Community Center.
Present: Hutter, Adamson, Glenn, and Kamp
Absent: Makoben
The Board reviewed the golf course maintenance monthly report submitted by Brad Peterson. The report is annex #1 to these minutes.
Steve Grimes informed the Board that the 9th hole renovation project is completed except for the sod. It will take four to six weeks for the sod to take hold.
Commissioner Adamson asked if the Board should start planning for the next phase of the Golf Course Master Plan.
The Board requested to place the Golf Course Master Plan for discussion on the June Agenda. The planning process can be started now and construction can begin in the fall.
The Board reviewed the Recreation monthly report submitted by Rita VanWetzinga. The report is annex #2 to these minutes.
The Board reviewed her request to close the Life Fitness Center on New Year's Day and at 1:00 pm on Christmas Eve.
On motion by Glenn, seconded by Kamp, to close on New Year's Day and close at 1:00 pm on Christmas Eve this year and review this again the next year.
Roll call on motion: Ayes: Hutter, Adamson, Glenn, and Kamp
Nays: None
The Board reviewed Rita's recommendation to permit the management staff or designees to shut off general admission sales when the facility is busy.
On motion by Adamson, seconded by Glenn, to implement a policy effective July 1, 2001 to authorize the management staff to shut off general admission sales at the Life Fitness Center when the facility is busy.
Roll call on motion: Ayes: Hutter, Adamson, Glenn, and Kamp
Nays: None
Chairman Hutter requested that this policy be posted at the facility and included in the brochure. Also, he recommended when the general admissions are not being sold, to post it on the outdoor sign in front of the facility.
The Board approved the request from Genesis to use the Life Fitness Center lap pool at the recommended rate as presented by staff.
Stu Smith presented the park maintenance monthly report, which is annex #3 to these minutes.
Stu informed the Board he received three proposals for a new playground in Crow Creek Park to be located near the soccer field shelter. He recommended the proposal from Burke Playgrounds. The total for the equipment including the swings is approximately $16,935. The funding is in the Capital Improvement Plan. Stu is also looking at having them install the playground depending on the cost. The equipment needs to be ordered now in order to have it installed by August.
On motion by Glenn, seconded by Adamson, to order the playground equipment and approve the installation, if entire project can be done for under $25,000.
Roll call on motion: Ayes: Hutter, Adamson, Glenn, and Kamp
Nays: None
Stu informed the Board that T & S Vending of Bettendorf will install and maintain vending machines at the new Crow Creek Park concession facility.
The Board reviewed the golf administration monthly report, which is annex #4 to these minutes.
Steve Bergman, a Board Member of the Family Y and past Member of the Park Board, was present to address the Board. He stated that the two organizations have many things in common, such as, quality staffing and programming. The Y is a Scott County organization and the mission is to serve the Scott County community. Genesis requested to have a co-op program with the Y and help with the building of a facility in northwest Bettendorf. When this opportunity was presented, we saw it as a win-win situation. We hope that the park and recreation department and the Y can use each other's facilities to benefit the residents in the most effective way.
Frank Klipsch from the Scott County Y was present to review the expansion plans they have for the future. He stated that the Y has a series of collaboration projects to serve the whole community. He began to explain the improvements at Camp Abe Lincoln, which they plan to open May 25. This facility is open to the whole community. The next project is they are adding a pool to the North High School in Davenport. This will be open to the community in September, 2002. The Davenport Y will remain in operation and this facility has been renovated. The last project will be the facility in Bettendorf to be located on Tanglefoot and Devils Glen Road. This facility will contain a phase III cardiac rehab facility, six-lane pool, small gym, and small exercise area.
Mr. Klipsch stated that the Park Board would want to know how this would relate to the Life Fitness Center. According to our statistics, about ten percent of the Bettendorf population is using the Life Fitness Center. We want to get more people involved and consideration to explore collaboration. The new Y facility will hopefully be completed mid to late 2003.
Commissioner Glenn asked if there was any consideration of already having three indoor swimming pool facilities in a small area?
Mr. Klipsch stated that he spoke to school officials about the demands of the competitive swim programs and the conflict of the community needing swim space. We do not feel we are over building.
Mr. Klipsch presented a handout outlining the collaboration opportunities between the Bettendorf Parks and Recreation, Life Fitness Center, and the Scott County Family Y. This handout is annex #5 to these minutes. He recommended having reciprocal membership opportunities, marketing of programs, develop joint programs and minimize duplications of programs, and establish a joint steering committee.
Steve informed the Board that the goal is to benefit the community with additional facilities and programs and minimize the duplication of services. There is no plan on how this will be done. The idea is to keep the communication lines open.
Chairman Hutter stated that the Board and staff will talk about a steering committee when all Board Members and staff are present.
The Board reviewed Steve's administration monthly report, which is annex #6 to these minutes.
Chairman Hutter stated that he would like the Bettendorf/PV Youth Baseball agreement on the new scoreboards in Crow Creek Park revised to include that the advertising must be approved by the Park Board and include a limit to the number of years for the advertising on the scoreboards.
Steve informed the Board that the CIP should be approved next week. There is $16,000 for the next phase of the alignment study for the Crow Creek Recreation Trail. He requested the Board authorize him to enter into a contract with Ashton Engineering to complete the alignment study, if the City Council approves the funding. A resolution will be put on the Wednesday Agenda for the Board's approval.
Steve informed the Board that he received a letter and contract from Bi-State requesting an extension to the Master Plan contract. This is on the consent agenda for approval at the Wednesday meeting. The draft of the Master Plan needs to be reviewed by the Board before going to the Committee. We are looking at the end of June or the first part of July for this review.
Commissioner Adamson recommended sending a congratulation letter to Denise Bulat from the Board on her promotion as Director of Bi-State with the letter extending their contract for the Master Plan.
On motion by Adamson, seconded by Kamp, to adjourn the meeting at 5:10 pm.
Hutter (Chairman)
Adamson (Vice Chairman)
