Ron Foster was present to review the Fast Pitch Softball Tournament scheduled at Crow Creek Park May 24-27, 2001. There will be six tournaments going on and 50 teams participating. This tournament is being held to get the Quad Cities involved in fast pitch softball again. They will have three food vendors in the park: Golick's, Ganzos, and Happy Joe's.
MINUTES
BETTENDORF PARK BOARD
SPECIAL MEETING
APRIL 9, 2001
The Bettendorf Park Board held a special meeting on April 9, 2001 at 4:00 pm in the Canteen Room at the Herbert D. Goettsch Community Center.
Present: Hutter, Glenn, Kamp, and Makoben
Absent: Adamson
Stu Smith reviewed the park maintenance monthly report, which is annex #1 to these minutes. The park staff worked three days cutting down the shoulders that were built up and cut channels to the creek to allow drainage along the recreation trail. Sections of the trail are being marked that could be moved back away from the creek,so it does not go underwater as often and also where it is too close to the creek bank. Stu is checking to see if it is less expensive to move the path or build a wall on the creek bank to stop erosion.
Brad Peterson reviewed the monthly golf maintenance report, which is annex #2 to these minutes. Brad reported that the golf course opened on March 30. Two change orders had to be made for the 9th hole renovation project: (1) More excavation was needed when the contractor unearthed a corn silo footing. (2) Added 6" drain tile to improve the approach areas of the tees. The project is going along well.
Brad presented proposals for the landscaping of the clubhouse entrance off of Middle Road. Greenspace and Associates is the firm selected for the project at a cost of $11,616.00. The Park Foundation will fund $2,000 of the project. In addition to the landscaping cost, a two-sided cedar sign is needed at a cost of $2,295 and 40' of fence will need to be removed.
Commissioner Makoben recommended including on the sign the date of when the golf course was established.
Chairman Hutter expressed his concern about the financial situation and additional money needed for the 9th hole renovation.
Brad informed the Board that the original plan for landscaping the mounds along the 9th hole was to move several large conifers from various locations from the interior of the golf course, so we did not have to purchase trees. After visually seeing the grades on the mounds, it will not be possible to use the tree spade. The contractor will have to cut ledges on the mounds to get smaller nursery stock trees manually planted. This will be an additional cost for the landscaping and also the contractor to do the earthwork. The cost to completely landscape the mounds is $21,345, which would include shrubs and rocks. To only plant the trees, the cost is $15,187. Also, the cart path will need to be replaced at a cost of approximately $10,000.
Commissioner Glenn recommended that the work be completed while the contractor is on the site. We do not want to disrupt the golf course again to finish the project.
The Board requested a Resolution be drawn up for the entire landscaping amount to be approved at the Wednesday meeting.
Commissioner Hutter recommended only a minimal amount of landscaping at the entrance of the clubhouse around the sign.
On motion by Glenn, seconded by Makoben, to approve the installation of the sign at the golf course and to contribute up to $2,500 in landscaping at the entrance of the clubhouse.
Roll call on motion: Ayes: Hutter, Glenn, Kamp, and Makoben
Nays: None
Brad informed the Board that he received three quotes for the replacement of the cart path along the 9th hole. The project will have to be completed so the contractor can complete the grading.
The Board requested a Resolution be drawn to the vendor that is most available to complete the project within so many days of notification.
Ron Foster was present to review the Fast Pitch Softball Tournament scheduled at Crow Creek Park May 24-27, 2001. There will be six tournaments going on and 50 teams participating. This tournament is being held to get the Quad Cities involved in fast pitch softball again. They will have three food vendors in the park: Golick's, Ganzos, and Happy Joe's.
Mr. Foster requested permission to have Per Mar in the park after hours.
The Board approved their request to have security in the park after 10:30 pm, and the Police Department will need to be notified.
Brad presented a drawing of the maintenance building expansion project. A contractor gave Brad a rough estimate of the cost to be $85,000-$90,000. A representative from Morton Building estimated the cost to be $126,000. The entire maintenance facility will be re-sided. The estimates exceed the budgeted amount of $50,000.
On motion by Glenn, seconded by Makoben, to proceed with getting proposals to design and build the addition to the maintenance facility.
Roll call on motion: Ayes: Hutter, Glenn, Kamp, and Makoben
Nays: None
The Board reviewed Jon Waddell's golf administration monthly report, which is annex #3 to these minutes. Jon recommended advertising on golf carts. A company by the name of Sweetspot Advertising is offering $26.25 per cart per month to place three ads on each cart. The ads are done tastefully, and the Board will be given the right to refuse ads that they feel are inappropriate.
The Board requested this item be placed on the consent agenda in the form of a Resolution for the Wednesday Board Meeting.
The Board reviewed Rita VanWetzinga's monthly recreation report, which is annex #4 to these minutes.
Commissioner Glenn asked if anyone is interested in the pool maintenance position at Splash Landing.
Steve informed the Board that no one has applied, and we are now advertising the position at a higher hourly rate of $15.00 to see if there is any interest. Rita is also working on getting a price from a plumber.
The Board requested the Director find out when the next certified pool operator's class will be held. If anyone is interested in the position, the Park Board will pay the employee to attend. They requested notifying various college placement departments about the position.
Steve stated that Rita was requesting to purchase a demo battery powered sweeper for the tennis courts and the gym/track areas at the Life Fitness Center at a cost of $1,700. It does a more thorough job in less time.
On motion by Glenn, seconded by Makoben, to purchase the sweeper for the Life Fitness Center.
Roll call on motion: Ayes: Hutter, Glenn, Kamp, and Makoben
Nays: None
Steve informed the Board that Rita is recommending to allow staff to issue a coupon to customers in the event there is a legitimate dissatisfaction with something at Splash Landing. A copy of the coupon is attached to her report.
On motion by Kamp, seconded by Makoben, to authorize management staff to issue the coupons for Splash Landing and staff is to keep track who receives them and why.
Roll call on motion: Ayes: Hutter, Glenn, Kamp, and Makoben
Nays: None
The Board reviewed the Director's monthly report, which is annex #5 to these minutes.
Steve reported that Greg Jager will report at the Wednesday meeting on an agreement with Missman, Stanley, and Associates to perform consulting services for Splash Landing to determine whether the existing filtration system at the pool is adequate or if a new filtration system is needed.
Commissioner Glenn asked what is being done with the work that was not completed last pool season.
Steve reported that Chester Pool has not responded to Hillebrand on the work that was to be done by them. Hillebrand will make the repairs and bill Chester Pool. The training of our staff is being scheduled. This will not take place until we prepare to fill the pool. The Water Technology's President is to be in Bettendorf within a week or two to examine the DE filter system.
Steve informed the Board that there is $60,000 in the Capital Improvement Program to access the Duck Creek Recreation Trail from 33rd Street. There is a new subdivision in the area with a small lot. The city already has a sanitary sewer easement there. Steve recommended contacting the owner to purchase the lot for the access needed. The amount we would save on paving would go a long way in paying for the lot.
The Board authorized Steve to proceed with contacting the owner to find out if it is possible to purchase the lot and the cost.
On motion by Kamp, seconded by Makoben, to adjourn at 5:15 pm.
Hutter (Chairman)
Glenn (Vice Chairman - Protem)
