PV Board Minutes 9.18.06

MEMBERS PRESENT: Regular meeting was called to order at 7:00 p.m. by President Dayman. Members present: Adams, Dayman, Huegel, Messman, Paulsen, Schurr and Witters. Absent: None. Also present: Jim Spelhaug, Cyndy Behrer, Mike Clingingsmith, and Chris Harvey.

AGENDA APPROVED: Motion by Adams, second by Schurr that the Agenda be approved as presented. All ayes. Motion carried.

COMMUNICATIONS: Director Adams commented on statements in the various political campaigns about the amount of money spent on instruction. Dr. Spelhaug said that Mike Clingingsmith is working on a presentation for the Board and the Bettendorf Chamber of Commerce government committee.

Cyndy Behrer shared an e-mail she had received from a high school teacher thanking the board and district for providing the new Honors Biology texts.

Dr. Spelhaug congratulated Joanne Messman, Dan Schurr, and Heather Witters on their recent election to office. He thanked all Board members for the service they provide the community.

2005-06 BOARD ADJOURNED: The 2005-06 Board of Education was adjourned with thanks.

The Oath of Office was administered to re-elected Board Directors Dan Schurr, Director District 1, Heather Witters, Director District 2, and Joanne Messman, Director District 7.

2006-07 BOARD CONVENED: The 2006-07 Board of Education was convened with Adams, Dayman, Huegel, Messman, Paulsen, Schurr, and Witters present and none absent. Election of officers was held. Debbie Dayman was elected President with ballots cast by Adams, Dayman, Huegel, Messman, Paulsen, Schurr, and Witters. Dan Schurr was elected Vice-President with ballots cast by Adams, Dayman, Messman, Paulsen, Schurr, and Witters. Director Huegel cast his vote for Director Messman. The Oath of Office was administered to President Dayman and Vice-President Schurr by the secretary.

CONSENT AGENDA: Motion by Witters, second by Paulsen that the Consent Agenda be approved as presented. The Consent Agenda consists of the following: approval of the minutes of the September 5 Regular Board Meeting; the reduction of the extra-duty portion of Amy LaBarge’s contract (Wellness Coordinator and Athletic Trainer); the resignations of Travis Leggett and Tom Gossard as custodians at PVCHS and Kelli Engels as a special education aide at Riverdale Heights; the regular employment of Diane Barroso as an educational aide at PVJH and Curtis Sisul as a part-time custodian at Pleasant View; the increase in the Letter of Assignment of Betty Muhs as a food service worker from 3.0 hours per day to 5.5 hours per day; the probationary employment and increase in the Letter of Assignment of Steve Noack as a custodian at the Administration Center, the Maintenance Center, and PVCHS from 6 hours per day to 8 hours per day; the increase in Georgene Zust’s Letter of Assignment as a special education aide at Riverdale Heights from 4.0 to 5.0 hours per day; the probationary employment of Jennifer Ericksen and Wendy Williams as food service workers at Pleasant Valley Junior High; one open enrollment application-in for 2007-08 from Bettendorf schools; the appointment of Don Dehner as District Child Abuse Investigator, Deb Menke as Alternate, and Jim Sweeney as Outside Investigator, and the following resolutions to comply with the district’s requirements for appointments normally handled in the Board of Directors Annual Meeting:

The board thanked Mrs. LaBarge for her years of service as the Athletic Trainer.

ANNUAL MEETING RESOLUTIONS: Be it resolved that the Board President, Board Secretary, Treasurer, Chief Financial Officer and Superintendent be authorized to sign warrants authorized by the Chief Financial Officer to be drawn upon the General Fund, Management Fund, Physical Plant and Equipment Levy Fund, Debt Service Fund and Nutrition Fund accounts maintained at Great River Bank & Trust, LeClaire, Iowa.

Be it resolved that the Board President, Board Secretary, Treasurer, Chief Financial Officer and Superintendent be authorized to sign warrants authorized by the Chief Financial Officer to be drawn upon the Imprest Payroll Account maintained at Quad-City Bank & Trust, Bettendorf, Iowa.

Be it resolved that the Board President, Board Secretary, Treasurer, Chief Financial Officer and Superintendent be authorized to sign warrants authorized by the Chief Financial Officer to be drawn upon the Elementary/Junior High Fund and Internal Service Fund accounts maintained at Valley State Bank, Eldridge, Iowa.

Be it resolved that the Board President, Board Secretary, Chief Financial Officer and High School Principal be authorized to sign warrants authorized by the Chief Financial Officer to be drawn upon the High School Activity Fund account maintained at Wells Fargo Bank Iowa, N.A., Davenport, Iowa.

Be it resolved that the Board President, Board Secretary, Treasurer, Chief Financial Officer and Superintendent be authorized to sign warrants authorized by the Chief Financial Officer to be drawn upon the Local Option Capital Projects Fund account maintained at Wells Fargo Bank Iowa, N.A., Davenport, Iowa.

Joyce Bauwens is appointed as Treasurer of the Pleasant Valley Community School District for a one year term. The term will begin July 1, 2006, and end September 17, 2007.

Christine Harvey is appointed as Secretary of the Pleasant Valley Community School District for a one year term. The term will begin July 1, 2006, and end September 17, 2007.

Appointment of Lane & Waterman as District Legal Counsel.

EXPENSES APPROVED: Motion by Huegel, second by Messman that General Fund warrants be issued in the total amount of $188,968.17 in payment of invoices presented. All ayes. Motion carried.

Motion by Schurr, second by Paulsen that Nutrition Fund warrants be issued in the total amount of $9,453.25 in payment of invoices presented. All ayes. Motion carried.

Motion by Paulsen, second by Schurr that Elementary/Junior High Activity Fund warrants be issued in the total amount of $4,903.97 in payment of invoices presented. All ayes. Motion carried.

Motion by Adams, second by Witters that High School Activity Fund warrants be issued in the total amount of $15,368.12 in payment of invoices presented. All ayes. Motion carried.

Motion by Messman, second by Huegel that PPEL Fund warrants be issued in the total amount of $193,507.35 in payment of invoices presented. All ayes. Motion carried.

Motion by Witters, second by Adams that Capital Projects Fund warrants be issued in the total amount of $15,609.65 in payment of invoices presented. All ayes. Motion carried.

2006 SUMMER SCHOOL: Cyndy Behrer presented the review and evaluation of the 2006 Summer School program for the Board. During this session of summer school: 204 K-6 students participated receiving support in the areas of reading and math; 17 seventh and eighth grade students participated in the ten day program at the junior high receiving support in literacy, study skills, and math; and 46 freshman and sophomore students participated in several credit recovery options in the areas of English and history. She noted that this number was a 13 student increase over the previous year. 240 students participated in band. The 2006 summer school program had a net cost to the district of just under $24,000.

Motion by Huegel, second by Adams that the Board accept the 2006 Summer School Report as presented. Roll call vote. Ayes – Huegel, Messman, Paulsen, Schurr, Witters, Adams, Dayman. Nays – none. Motion carried.

OATH OF OFFICE: President Dayman issued the Oath of Office to the Secretary of the Board, Christine Harvey, who will in turn issue the Oath of Office to the Treasurer of the Board, Joyce Bauwens.

JUNE 30, 2006 DEPOSITORY BANK BALANCES: Per Code Section 279.33 of the Code of Iowa, the District is required to furnish the Board with a sworn statement from each depository showing the balance on deposit in each depository account at the end of each fiscal year (June 30). The Board reviewed these affidavits.

Motion by Messman, second by Paulsen that the Board accept the annual report of depository bank balances. Roll call vote. Ayes – Messman, Paulsen, Schurr, Witters, Adams, Dayman, Huegel. Nays – none. Motion carried.

MONTHLY FINANCIAL REPORTS: Mr. Clingingsmith presented the monthly financial reports for August. Through August, general fund revenue totaled $472,730 and expenses totaled $1,226,764. The fund balance in General Fund at August 31, 2006 was $1,165,990. He also presented reports on the Management, PPEL, Capital Projects, Debt Service, Hot Lunch, Internal Service, and Activity Funds.

There were no significant variances from projections in the August financial reports.

Motion by Adams, second by Witters that the Board accept the monthly financial reports for August as presented. Roll call vote. Ayes – Adams, Dayman, Huegel, Messman, Paulsen, Schurr, Witters. Nays – none. Motion carried.

BOARD TOUR OF DISTRICT SUMMER PROJECTS - OCTOBER 2: The Board discussed taking a tour of the district’s summer projects.

Motion by Adams, second by Witters that the Board tour the district to review summer projects on Monday, October 2, 2006, at 4:00 p.m. (prior to the Board meeting). Roll call vote. Ayes – Adams, Dayman, Huegel, Messman, Paulsen, Schurr, Witters. Nays – none. Motion carried.

CHANGE ORDERS 3 & 4 FOR CODY ELEMENTARY SCHOOL ADDITION & RENOVATION: Change Orders #3 & 4 for Cody Elementary School Addition and Renovation reflect the gradual closing out of this project. Change Order #3 is comprised of eight adds and three deducts for a net total add of $2,613.00. This amount was deducted from the original contingency fund of $42,000 for a remaining contingency balance of $39,387. Change order #4 reflects that amount coming off the contract sum. The original contract for this project to Frye Builders was $1,627,000. The district will end up paying $1,574,473.00.

Motion by Witters, second by Adams that the Board approve Change Orders #3 & 4 in the amount of a total deduct of $39,387.00 for the Cody Elementary School Addition & Renovation Project. Roll call vote. Ayes – Witters, Adams, Dayman, Huegel, Messman, Paulsen, Schurr. Nays – none. Motion carried.

Director Schurr commended the administration for their thoughtful guidance of this renovation.

2005-06 CERTIFIED ANNUAL REPORT: The Board reviewed the 2005-06 Certified Annual Report (C.A.R.) with Mr. Clingingsmith, Chief Financial Officer. The District’s General Fund total current assets at June 30, 2006 were $5,449,166. Total current liabilities at June 30, 2006 were $3,529,142. The unreserved fund balance in the General fund at June 30, 2006 was $1,920,024, an increase of $769,810 over the June 30, 2005 unreserved fund balance in the General Fund. The district received 47% of its revenue from local sources, 51% from state sources, and 2% from federal sources. Employee salaries and benefits are 76.6% of the district’s General Fund expenditures; purchased services 10.8%; supplies 7.5%; property .8%; and other 4.3%. It was noted that the district’s special education deficit is $250,029, which is down from the past several years.

Motion by Adams, second by Schurr that the Board accept the 2005-06 Certified Annual Report as presented. Ayes – Adams, Dayman, Huegel, Messman, Paulsen, Schurr, Witters. Nays – none. Motion carried.

The meeting adjourned at 8:47 p.m.

. In an exciting new partnership between the Bettendorf and LeClaire community libraries and the Pleasant Valley School District, preschool students (those who turn four on or before September 15, 2006) will have the opportunity to participate in story time experiences and activities every Wednesday afternoon at 2:00 P.M. from September through April. On the district’s 2006-07 early dismissal dates: September 20, October 4, November 8, December 6, January 24,

February 28, March 14 and April 18, GREAT (Getting Ready Experiences and Tales) Times will be hosted in your child’s school library. While activities will include the traditional story sharing and book check-out, students will also experience the full range of “getting ready for school” opportunities. On the other Wednesdays of each month, GREAT Times will be hosted by the Bettendorf and LeClaire libraries. Students may attend either community library program or choose the one closest to their home/school location.

As the current school year ends and the new one begins to take shape, look for additional information on GREAT Times. Begin your child’s road to literacy early and participate often!

It’s about GREAT Times and it begins with a book.

OPEN ENROLLMENT

Open Enrollment is the process by which a parent or guardian residing in an Iowa school district may enroll their child into a public school district other than the one in which they reside. The deadline for filing an Open Enrollment Application for students in grades 1-12 is March 1st prior to the school year of requested attendance (applicable to the 2006-2007 and 2007-2008 school years). The deadline for filing an open enrollment request for an incoming kindergarten child is September 1st of the year open enrollment is first requested. For more information on Open Enrollment, please visit the district website at www.pleasval.k12.ia.us, email or call Kelly Hatler, hatlerk@pleasval.k12.ia.us at the Administration Center at 563-332-5550.

COMMUNITY PTA NIGHT

Tuesday, October 17, 6:30 P.M.

PVCHS Theater

TOPIC - INTERNET SAFETY

Cliff Cronk, Assistant U.S. Attorney, Jayne Ruckholdt, Scott Co. Sheriff Deputy, and George Ramos, Detective, Bettendorf Police Dept. will speak.

Free baby-sitting will be provided.

PVCHS ACTIVITY NEWS

Century Club forms are available in the Main or Activities office at the high school M-F from 7:30-4:00. Packets will be available for pick up at Kick Off or in the Activities Office any school day Aug. 28 - Sept. 8.

High School Activity Tickets can still be purchased for $35.

Employment Opportunities

· Substitute Teachers, Nurses & Educational Aides - Contact Kelly Hatler at (563) 332-5550 or email

hatlerk@pleasval.k12.ia.us

· Substitute Food Service Workers –

Contact Joanne Noble at (563) 332-5550 or

email noblejoanne@pleasval.k12.ia.us

· Custodians & Substitute Custodians

Contact Ray LaFrentz at (563)332-4949 or

email LaFrentzR@pleasval.k12.ia.us

District applications are available at www.pleasval.k12.ia.us