PV Board Minutes 8.1.05

MEMBERS PRESENT: Regular meeting was called to order at 7:00 p.m. by President Debbie Dayman. Members present: Barsness, Dayman, Kaminski, Messman, Paulsen and Schurr. Absent: OíHara. Also present: Jim Spelhaug, Cyndy Behrer, Mike Clingingsmith, Chris Harvey, Jeff Frye, and Wayne Kraft.

AGENDA APPROVED: Motion by Schurr, second by Barsness that the Agenda be approved as presented. All ayes. Motion carried.

COMMUNICATIONS: President Dayman welcomed visitors to the meeting.

Director Barsness congratulated the members and coaches of the girls softball team on their success and progress to the State tournament. She also recognized long-term employees who have announced their retirement at the end of this school year and thanked them for their service.

Cyndy Behrer reminded the board that the districtís new teachers will be starting on Monday, August 8.

Dr. Spelhaug reported that the districtís multiple summer projects are progressing well.

CONSENT AGENDA: Motion by Kaminski, second by Schurr that the Consent Agenda be approved as presented. All Ayes. Motion carried. The Consent Agenda consists of the following: approval of the minutes of the July 18 Regular Board Meeting; the resignations/early retirements of Louise Jesson, third grade teacher at Pleasant View, who has completed 34 years in education, 32 at Pleasant Valley, Linda Guyer, first grade teacher at Riverdale, who has completed thirty-three years in education, all at Pleasant Valley, and Jo Vieth, art teacher at Riverdale, who has completed 32 years in education, 30 at Pleasant Valley; the resignations of Ann Jepson as Pleasant View nurse and Cal Klopp as a special education aide at PVCHS; the employment of Linda Huber as a special education aide at Riverdale Heights; and the probationary employment of Kelli Engels as a special education aide at Riverdale Heights and David Kuster as a Title 1 Educational Aide at Bridgeview; and one open enrollment application in for 2006-07 from Bettendorf school district.

EXPENSES APPROVED: Motion by Messman, second by Paulsen that General Fund warrants be issued in the total amount of $102,360.43 in payment of invoices presented. All ayes. Motion carried.

Motion by Paulsen, second by Barsness that Nutrition Fund warrants be issued in the total amount of $127.18 in payment of invoices presented. All ayes. Motion carried.

Motion by Barsness, second by Schurr that Elementary/Junior High Activity Fund warrants be issued in the total amount of $2,688.42 in payment of invoices presented. All ayes. Motion carried.

Motion by Kaminski, second by Messman that High School Activity Fund warrants be issued in the total amount of $11,748.89 in payment of invoices presented. All ayes. Motion carried.

Motion by Schurr, second by Barsness that PPEL Fund warrants be issued in the total amount of $107,448.75 in payment of invoices presented. All ayes. Motion carried.

THIRD READING & APPROVAL OF NEW BOARD POLICIES: Board policies 902.9, ìCrisis Management and Response Planî and 902.10, ìBuilding Safety Auditsî were presented for their third reading and approval. Dr. Spelhaug reminded the board that they are recommendations provided by the AEA team in charge of the multi-district safety grant.

Motion by Barsness, second by Messman that the board approve board policies 902.9, ìCrisis Management and Response Planî, and 902.10, ìBuilding Safety Auditsî. Roll call vote. Ayes ñ Barsness, Dayman, Kaminski, Messman, Paulsen, Schurr. Nays ñ none. Motion carried.

SECOND READING & APPROVAL OF REVISED BOARD POLICIES: The following revised board policies were presented for their second reading and approval: 103, ìEqual Educational Opportunity/Non-discriminationî, 103.R1, 2, 3, ìForm for Complaints of Discrimination or Non-Compliance with Federal or State Regulations Requiring Non-Discriminationî, 401, ìSelection and Appointmentî, 418, ìResearchî, 425, ìHarassmentî, 425R1 and 425R2, ìAllegation of Harassmentî, 501.6A, ìOpen Enrollment as a Sending Districtî, 501.6B, ìOpen Enrollment as a Receiving Districtî, 501.8, ìHomeless Children and Youthî, 502.9, ìHarassmentî, 502.9R1 and 502.9R2, ìAllegation of Harassment formî, 505.1, ìStudent Records Accessî, 505.1E1, ìStudent Records Checklistî, 505.1E9, ìAnnual Noticeî, 506.2, ìSpecial Education Programs and Servicesî, 506.4, ìConfidentiality of Personally Identifiable Informationî, 602.5, ìSpecial Educationî, 605.5, ìPermanent Recordsî, 605.7, ìCumulative Foldersî, 606, ìMulticultural, Nonsexist Curriculumî, 702.8, ìExtraTrip Bus Driversî. The revisions update language and forms and delete unnecessary policies as recommended by the Iowa Association of School Boards.

Motion by Messman, second by Barsness that the Board approve the following revised board policies: 103, ìEqual Educational Opportunity/Non-discriminationî, 103.R1, 2, 3, ìForm for Complaints of Discrimination or Non-Compliance with Federal or State Regulations Requiring Non-Discriminationî, 401, ìSelection and Appointmentî, 418, ìResearchî, 425, ìHarassmentî, 425R1 and 425R2, ìAllegation of Harassmentî, 501.6A, ìOpen Enrollment as a Sending Districtî, 501.6B, ìOpen Enrollment as a Receiving Districtî, 501.8, ìHomeless Children and Youthî, 502.9, ìHarassmentî, 502.9R1 and 502.9R2, ìAllegation of Harassment formî, 505.1, ìStudent Records Accessî, 505.1E1, ìStudent Records Checklistî, 505.1E9, ìAnnual Noticeî, 506.2, ìSpecial Education Programs and Services, 506.4, ìConfidentiality of Personally Identifiable Information, 602.5, ìSpecial Educationî, 605.5, ìPermanent Records, 605.7, ìCumulative Foldersî, 606, ìMulticultural, Nonsexist Curriculumî, 702.8, ìExtraTrip Bus Drivers. Roll call vote. Ayes ñ Messman, Paulsen, Schurr, Barsness, Dayman, Kaminski. Nays ñ none. Motion carried.

SECOND READING OF NEW BOARD POLICIES: Dr. Spelhaug reviewed three new board policies for their second reading: 505.8, ìStudent Directory Informationî, 507.1, ìParent Involvementî, 805.1A, ìPublic Examination of School District Recordsî.

PUBLIC HEARING FOR CODY ELEMENTARY EXPANSION & REMODELING PROJECT: President Dayman opened a public hearing for Cody Elementary Expansion and Remodeling project bids at 7:15 p.m. There being no one present who wished to address this subject, the hearing was closed at 7:16 p.m.

ACCEPTANCE OF CODY ELEMENTARY EXPANSION & REMODELING BIDS: Dr. Spelhaug told the board that four bids for the project had been received and opened on July 26. Frye Builders & Associates, Inc. was the low bidder (base bid $1,684,000). Dr. Spelhaug explained that the base bid completed the entire project as amended (new addition; re-work of exterior parking, bus exchange, front entrance, remodel of existing rooms into kindergarten; remodel existing restrooms in both wings; boiler replacement; remodel existing kindergarten). Deducts were offered for interior renovation ($109,400) and West restroom renovation ($57,000).

The board discussed budgetary issues as the base bid with alternative 1 (interior renovation - $109,400) plus the architectís fees and other miscellaneous expenses totals $1,786,000 which is $186,000 over the districtís 5 Year Plan budgeted amount of $1,600,000. It was noted that the base budget includes a $42,000 contingency. The main forces which accelerated the costs over the last projections for the budget were 1) soil conditions (ìexpansive soilsî) that required approximately $75,000 of crushed limestone to gain a stable base under the new addition and in the parking/drive areas; 2) the anticipated need to increase the size of the heating pipes at $25,000; and 3) some re-working of electrical that was thought to be abandoned but was not at $10,000.

After review of the districtís five year plan, Dr. Spelhaug recommended that the board accept Fryeís bid with alternative #1 included. He and Mike Clingingsmith analyzed the five year capital projects financial standing and believe that the district can dedicate this additional $186,000 to the Cody project without negatively impacting the ending fund balances that were presented to the board in May. This is based on how 2004-05 projects closed out and how bids have come in for 2005-06 summer projects.

Since the district has not used Frye Builders as a general contractor in the past, the board reviewed and discussed the general contractorís performance history. Jeff Frye and Wayne Kraft representing Frye Builders & Associates Inc. shared some of their companyís history. It is a second generation company that has been in business for twenty years. They are currently completing a 4.5 million dollar project for the Muscatine Community School district. Dr. Spelhaug added he had spoken with Muscatineís superintendent of schools who is pleased and satisfied with Fryeís work. The district architect, Frevert Ramsey Kobes, has also worked with Frye Builders & Associates Inc. and recommends the company.

Motion by Barsness, second by Schurr that the Board accept the base bid and alternative #1 for the Cody addition and renovation project from Frye Builders and Associates, Inc. for $1,627,000.00. Roll call vote. Ayes ñ Barsness, Dayman, Kaminski, Messman, Paulsen, Schurr. Nays ñ none. Motion carried.

FINAL ACCEPTANCE OF HIGH SCHOOL MUSIC & WELLNESS ADDITIONS: The district is ready to close out the High School Music & Wellness Additions. All of the work on the projects has been substantially completed and the final request for payment has been received from the contractor, Precision Builders, Inc.

Per Section 573 of the Iowa Code, this will begin the thirty day time line required for subcontractors to make claims against Precision Builders, Inc. The district knows of no claims pending. At the end of the thirty day period, the district will make final payment of money retained for completion of the project.

Motion by Paulsen, second by Messman that the Board approve final acceptance of the High School Music and Wellness Additions. Roll call vote. Ayes - Paulsen, Schurr, Barsness, Dayman, Kaminski, Messman. Nays - none. Motion carried.

FINAL ACCEPTANCE OF BRIDGEVIEW ADDITION: The district is also ready to close out the Bridgeview addition. All of the work on the project has been substantially completed and the district has received the final request for payment from the contractor, Precision Builders, Inc.

Per Section 573 of the Iowa Code, this will begin the thirty day time line required for subcontractors to make claims against Precision Builders, Inc. The district knows of no claims pending. At the end of the thirty day period, the district will make final payment of money retained for completion of the project.

Motion by Kaminski, second by Paulsen that the Board approve final acceptance of the Bridgeview Addition. Roll call vote. Ayes - Kaminski, Messman, Paulsen, Schurr, Barsness, Dayman. Nays - none. Motion carried.

The meeting adjourned at 8:28 p.m.

Football Camp will be August 1 ñ 5th at 6:00 PM (Friday the 5th at 8:30 AM) at the High School Practice Fields. Practice starts August 10 at 8:00 AM.

Volleyball Camp will be August 8-12th from 9 AM ñ 3 PM. Practice begins on Monday, August 15th at 3:45 PM.

Boys Golf Golf Tryouts will be August 10th & 11th. August 10th will be at Palmer Hills starting at 7:30 AM. August 11th - TBA.

Cross Country Girls - Camp will be August 8 ñ 12th at 8:30 AM ñ Noon. Cost is $10. Practice begins Monday, August 15th at 3:45 PM - meet outside the D gym by the track display case.

Boys - Camp will be August 8 ñ 12th from 6:30-8:30 PM. Cost is $10. Practice begins Monday, August 15th at 3:45 PM. Meet at the east end of the building.

Girls Swimming Practice starts Monday, August 15th for all grades from 3:45 ñ 6:00 PM.

ALL ATHLETES MUST HAVE A PHYSICAL

BEFORE THEY CAN PRACTICE.