Park Board meeting minutes for January 10, 2001

Board discusses pool filter, 9th hole renovation work

MINUTES
BETTENDORF PARK BOARD
JANUARY 10, 2001

The Bettendorf Park Board held a regular meeting on January 10, 2001 at 7:00 pm in the Canteen Room at the Herbert D. Goettsch Community Center.



Present: Hutter, Adamson, Glenn, Kamp, and Makoben
Absent: None



Alan Frankel was present to address the Board representing the Lohman-Allard Brothers Company. The Lohman family would like to donate $2,000 for two mini shelters with picnic tables on the Duck Creek Recreation Trail adjacent to the Lohman-Allard Business Park. The shelters are to identify the Lohman contribution by installation of plaques.



Chairman Hutter stated that he would like to thank the Lohman family for their donation.

Mr. Frankel's letter is annex #1 to these minutes.



Steve Grimes informed the Board that Mr. Frankel was very helpful in the negotiations in acquiring the land needed for the recreation trail along this section.



On motion by Glenn, seconded by Makoben, that the minutes of the special meeting held on December 12, 2000 and the regular meeting held on December 13, 2000 be approved and placed on file for future reference.

Roll call on motion: Ayes: Hutter, Adamson, Glenn, Kamp, and Makoben
Nays: None



On motion by Adamson, seconded by Glenn, that the bills be allowed as presented and that the secretary be instructed to have checks drawn in the respective amounts.

Roll call on motion: Ayes: Hutter, Adamson, Glenn, Kamp, and Makoben
Nays: None

A list of the bills is annex #2 to these minutes.



Commissioner Makoben asked if the Board should vote on the request from the Lohman family. Their donation will only cover approximately one half the cost of the shelters. The Park Board would have to come up with $2,000 also.



On motion by Glenn, seconded by Adamson, to approve the construction of two mini shelters along the Duck Creek Recreation Trail.

Roll call on motion: Ayes: Hutter, Adamson, Glenn, Kamp, and Makoben
Nays: None



The Board reviewed the December 2000 Budget and Revenue Reports.



On motion by Makoben, seconded by Adamson, to receive and file the December 2000 Budget and Revenue Reports.

Roll call on motion: Ayes: Hutter, Adamson, Glenn, Kamp, and Makoben
Nays: None

The December Reports are annex #3 to these minutes.



Steve presented a proposed timeline schedule from Burbach Aquatics for the Splash Landing Filter Replacement Project, which is annex #4 to these minutes.



Steve explained that it was a tight schedule, but Burbach is confident because the amount of work should not be impacted by weather. The only problem may be the delays with the manufacturing of the sand filter. It will take 6-8 weeks after they receive the order.



Steve stated that he hopes to have the plans and specifications ahead of January 31, 2001 to be reviewed by the City Planners and Engineers. Also, to have Greg Jager review the contract.



The Board set February 1, 2001 at 4:00 pm for the special meeting to conduct a Public Hearing for the pool filter project and sign the contract for the 9th hole renovation project at Palmer Hills Golf Course.



The Board viewed the 11-minute Park and Recreation Video.

Chairman Hutter recommended each Board Member receive a copy of the video so they would have an opportunity to present it to a civic organization or group to try and promote the Foundation and Friends of Parks Organizations.



Steve stated that the video would be shown on Channel 9.



The following items appeared on the consent agenda and were enacted by one motion:



On motion by Glenn, seconded by Makoben, that the minutes of the Bettendorf Park and Recreation Foundation Annual Planning Workshop, with the Bettendorf Park Board held on December 8, 2000, be received and file. The minutes are annex #5.



On motion by Glenn, seconded by Makoben, to adopt Resolution #1-01, approving sponsorship status to the Bettendorf Parks and Recreation Foundation, the 4th of July Committee, the Bettendorf Trees Are Us, and the Bettendorf Park Board Band Foundation. Resolution #1-01 is annex #6 to these minutes.



On motion by Glenn, seconded by Makoben, to adopt Resolution #2-01, permitting the Bettendorf Park Board Band Foundation to schedule vendors at the shelter near the Band Shell during their concerts. Resolution #2-01 is annex #7 to these minutes.



On motion by Glenn, seconded by Makoben, to approve the application dated December 20, 2000 from River Action to hold their Annual Ride the River Event at Leach Park on Sunday, June 17, 2001. The application is annex #8 to these minutes.



On motion by Glenn, seconded by Makoben, to approve the proposals from Frye Builders and Associates, Inc., dated October 5 and December 26, 2000 to modify drywall and wiring for the electric heater in the amounts of $270 and $361 to increase the total contract by $631. The proposals are annex #9 to these minutes.



On motion by Glenn, seconded by Makoben, to approve the request dated December 5, 2000 from Pleasant Valley Boosters for use of Palmer Hills Golf Course on April 30, 2001 for their shotgun annual Golf/Tennis Benefit. The request is annex #10 to these minutes.



On motion by Glenn, seconded by Makoben, to approve the request from the Quad City Osteopathic Foundation for use of Palmer Hills Golf Course on May 23, 2001 for their shotgun charity golf tournament. The request is annex #11 to these minutes.



On motion by Glenn, seconded by Makoben, to adopt Resolution #3-01, approving revised final payment to Brandt Construction Company for completion of the Recreation Trail along Hollowview to Devils Glen. Resolution #3-01 is annex #12 to these minutes.



On motion by Glenn, seconded by Makoben, to adopt Resolution #4-01, approving payment #6 to Frye Builders and Associates, Inc. for work completed on the lap pool at the Life Fitness Center. Resolution #4-01 is annex #13 to these minutes.



On motion by Glenn, seconded by Makoben, to adopt Resolution #5-01, approving payment #7 to Frye Builders and Associates, Inc., for work completed on the lap pool at the Life Fitness Center. Resolution #5-01 is annex #14 to these minutes.



On motion by Glenn, seconded by Makoben, to adopt Resolution #6-01, approving final payment to Clinton Engineering Company, Inc. for completion of the Crow Creek Park Phase II Expansion Project. Resolution #6-01 is annex #15 to these minutes.



On motion by Glenn, seconded by Makoben, to receive and file the letter dated December 20, 2000 from Bill Moylan regarding support of the proposed tennis courts at Crow Creek Park. The letter is annex #16 to these minutes.



Roll call on motion: Ayes: Hutter, Adamson, Glenn, Kamp, and Makoben
Nays: None



Chairman Hutter stated that the Board, in the future, will have to come up with a major project for the Atlee B. Hendricks Trust Fund and name the project after him. There is approximately $30,000 in the fund at this time.



Commissioner Kamp wanted to pass some ideas to the Board that came out of the Park Foundation meeting from Herb Goettsch. (1) Junior Golf, (2) Need for more large pavilions in parks, and (3) Install rocks along Eagle's Landing Park to control erosion.



Commissioner Makoben asked what the response was going to be regarding the letter from Mr. Moylan for tennis courts in Crow Creek Park.



Steve explained that he invited Mr. Moylan to attend the Master Plan meetings. The Master Plan will drive the direction of the Park Board for the next five years.



Steve reminded the Board that the tennis courts were taken out of the Capital Improvement Program for the next five years.



Steve informed the Board that the River Action Organization has set aside $30,000 in funding that can be applied for the Pigeon Creek Recreation Trail. In the next REAP grant cycle, he will write a grant and include this funding that is available.



Chairman Hutter stated that he would not be attending the National Commissioner Board Members meeting in Washington. He will send his reports through the mail. On March 27, 2001, the Iowa Park and Recreation Association is having their Spring Workshop in Dubuque. He will be attending meetings on that day and will return the same day and asked other Board Members if they would like to attend.



Steve informed the Board that the Spring Conference starts on March 26 - 28, 2001. The information will be coming out in the mail soon.



Chairman Hutter asked Greg Jager if there was any progress on the River Drive property needed for the recreation trail.



Greg explained that he is struggling with some language issues with the City Council. Everything is on hold at this time.



Chairman Hutter asked Greg if there was any progress with the residents.



Greg explained that the residents want a hold harmless agreement. That is the agreement that has language issues with the City Council. Some property owners have said they are not interested in selling at any price. Some have said they will sell the ground and riparian rights. He does have meetings set up with some of the property owners.



On motion by Makoben, seconded by Kamp, that the meeting is adjourned at 7:45 pm.

Hutter (Chairman)

Adamson (Vice Chairman)