BETTENDORF SCHOOL BOARD MINUTES 5.16.05

Unofficial Minutes of the May 16, 2005, Regular Meeting Of the Board of Education (Pending Board Approval)

The Board of Directors of the Bettendorf Community School District, in the County of Scott, state of Iowa, met in open session according to Iowa law for their regular Board meeting at Ray Stensvad Administration Center, 3311 Central Avenue, Bettendorf, Iowa, on May 16, 2005. President Anderson called the meeting to order at 7:00 p.m. and the Board recited the Pledge of Allegiance. Nancy Herrin, Board Secretary, verified that the meeting notice had been posted and mailed to the media as required by law. Members present: Directors Anderson, Castro, Crockett, Ehrmann, Luton, Mayer, Weigle. Members absent: None. Other officials present: John Perdue, Superintendent; Carol Webb, Assistant Superintendent; Maxine McEnany, Director of Business & Financial Services; Bonnie Fisher, Thomas Jefferson Elementary School Principal; Kevin Hatfield, Neil Armstrong Elementary School Principal; Caroline Olson, Mark Twain Elementary School Principal; Julie Duffin, Paul Norton Elementary School Principal; Jimmy Casas, Bettendorf High School Principal; Linda Goff, Bettendorf Middle School Principal; Marcia Hartman, Director of Technology; Celeste Reuter, Director of Communications; Laura Kauffman, Teacher Representative; Erin Cavanaugh, Student Representative; Nancy Herrin, Board Secretary.

Motion by Director Mayer, seconded by Director Crockett, to approve the agenda as presented. Motion carried 7-0.

President Anderson invited public comment.

Dave Dooley, BHS Custodian, addressed Directors regarding concerns about facility rentals. The Board discussed alternatives for resolving these problems.

Motion by Director Crockett, seconded by Director Weigle, to approve the consent agenda as presented. Motion carried 7-0.

Approval of April 27, 2005 Special Board Meeting Minutes. Approval of April 28, 2005 Special Board Meeting Minutes. Approval of April 29, 2005 Special Board Meeting Minutes. Approval of May 2, 2005 Public Forum Minutes. Approval of May 2, 2005 Regular Board Meeting Minutes. Approval of May 2, 2005 Special Board Meeting Minutes. Approval of May 7, 2005 Special Board Meeting Minutes. Approval of May 9, 2005 Special Board Meeting Minutes. Financial Reports: Fund Balance Summary @ April 30, 2005 Financial Reports ñ April, 2005 Unspent Authorized Budget Food Service Report Approval of May 16, 2005 Bills Recommended for Payment. Approval of Administrative Recommendations--Personnel. Certified Resignation Stacie Bloom/TJ/Core Reading/Effective 6-30-05 Sandra Bullock/BHS/Language Arts/Effective 6-30-05 Certified Transfer David Martin/PN/From 1.0 FTE 3rd grade to 1.0 FTE 4th grade/Replacing Kathy Pickett/Effective 7-1-05 Kathy Pickett/PN/From 1.0 FTE 4th grade to 1.0 FTE 5th grade/Replacing Norma Jones/Effective 7-1-05 Megan Ramirez/PN/From 1.0 FTE 2nd grade to 1.0 FTE 3rd grade/Replacing David Martin/Effective 6-30-05 Certified Approval To Hire Bill Petsche/BHS/Business/1.0 FTE/BA,7/$33,467/Replacing Barb Brown/ Effective 7-1-05 Schedule D Resignation Bill Matthys/BHS/Head Freshman Football Coach/Effective 6-30-05 Stephanie Maxwell/BMS/7H4 Team Leader/Effective 6-30-05 Schedule D Approval to Hire Bill Matthys/BHS/Assistant Sophomore Football Coach/$2,498/Replacing Joe Girsch/Effective 7-1-05 Approval of Requests for Open Enrollment.

Into Bettendorf, 2004/05

Cody Fish, grade 7, from Pleasant Valley, continuation due to change of residence For information only. The following students have open enrolled out of the Bettendorf Community School District:

Out of Bettendorf, 2004/05

Dakota Cole, grade 2, to Pleasant Valley, continuation due to change of residence Nathan Cole, kindergarten, to Pleasant Valley, continuation due to change of residence Elizabeth Miller, grade 10, to Pleasant Valley, good cause due to change of residence

Out of Bettendorf, 2005/06

Peter Smith, grade 9, to Pleasant Valley, good cause

Director Weigle attended the Paul Norton CASI event on Friday, sponsored by the art and music departments. The CASI band performed for fifth grade students, who had done research on music of 1920 -1940ís and interviewed the seniors as part of their project.

Directors Ehrmann and Castro were present for the Fine Arts Open House on Friday at Bettendorf High School.

Dr. Perdue reviewed his recommendation for a new two-section state-of-the- art school at the Neil Armstrong site, which he had presented for Board discussion at the May 2 meeting. He recapped the events leading to this recommendation, including the Boardís tour of facilities last fall, convening of the Facilities Advisory Council, and public input sessions.

Dr. Perdue suggested design considerations for the new building. In addition, he recommended that the district continue working with the AEA to rectify their parking needs, and that an elementary boundary study be conducted. He thanked the Facilities Advisory Council for their role in this decision.

President Anderson asked Directors for their comments. Director Castro suggested that Armstrong staff look at alternative sources of funding to assist in creating a state-of-the-art facility.

President Anderson thanked the Facilities Advisory Council and the community for their efforts and input in helping make this decision. He also noted that there would not be a tax increase to fund this building.

Directors Luton and Weigle commended Dr. Perdue, Ms. McEnany, Dr. Webb, and Ms. Reuter for successfully orchestrating the public forum on this issue.

President Anderson asked for audience input.

Kevin Hatfield, Neil Armstrong principal, mentioned that he is working on writing an Iowa Construction grant.

Marcia Hartman, Director of Technology, presented an update on the district technology program. She thanked the School Board for their support. 1. Dr. Carol Webb, Assistant Superintendent, reviewed results of the teacher collaboration time study. She thanked the District School Improvement Council, elementary administrative team, John Campbell and Fred Genung of the Transportation Department, and parents and staff who participated in this study.

The District School Improvement Councilís recommendation for school day schedule is as follows, depending on availability of transportation. Elementary students would start at 8:30 a.m. (first bell at 8:25 a.m.) and dismiss at 3:05 p.m. Elementary teachers would continue to work from 8:00 a.m. ñ 4:00 p.m., which would give them a block of time from 3:10 ñ 4:00 p.m. daily. There would be no change in the Middle School schedule. The high school schedule would change to 8:20 a.m. ñ 3:00 p.m., with teacher collaboration in the morning.

Dr. Webb asked the Board for their comments and direction. Directors discussed the report and recommendation.

Director Ehrmann stated her concern for student safety with only a five minute interval between high school and elementary dismissals. She offered the following alternative for elementary: first bell ñ 8:35 a.m., second bell ñ 8:45 a.m., dismissal ñ 3:20, teacher prep ñ 7:45 ñ 8:35 a.m.; teacher day would be 7:45 a.m. ñ3:45 p.m. Several Directors expressed support for this option.

Directors continued to discuss the school day issue, including transportation concerns and possible options.

Dr. Perdue recapped the discussion, which has moved away from considering an 8:00 a.m. elementary start for students. Prior to bringing this issue back for discussion at the June 6 Board meeting, Director Ehrmannís suggestion will be reviewed, transportation availability confirmed, and. Dr. Webb will discuss options with elementary staff.

President Anderson opened up discussion for public comment.

Kathleen Van Horn, 1401 30th Street, turned in a petition with names of parents not in favor of an 8:00 a.m. start time.

Kristin Posey, 1644 Brown Street, felt that five minutes is not long enough for children to get ready at the beginning of the day.

Kim Wolfe, Hoover elementary kindergarten teacher, also stated that students need more than five minutes to take off coats, get lunch count, attendance, etc.

Heidi Grace, 2949 Oxford, lives in the Hoover Elementary area near high school. She expressed her concern for student safety if elementary release times are too close to high school release time.

Joy Bakeris, 2004 Fairmeadows Drive, asked if early release would be dropped.

Laura Kauffman, BHS teacher, reiterated Dr. Webbís earlier comment that there are two issues ñ what time student day starts, and obtaining teacher collaboration time. She felt that planning time and collaboration time are important issues that need to be resolved. .

Dr. Webb made a comment about the school calendar. Funding will be provided by the state for one, and possibly two, additional staff development days. Discussion was held about professional days and future Board action.

Dr. Perdue stated that administration will work to bring a recommendation to the Board on June 6. He thanked Dr. Webb for her hard work on this issue.

Motion by Director Crockett, seconded by Director Weigle, to approve construction of a new two-section elementary school, replacing Neil Armstrong Elementary School. This new school is to be constructed on the district-owned Neil Armstrong campus, with the exact location to be determined in consultation with architectural and engineering recommendations. This new state-of-the-art elementary school should be scheduled for opening with the 2007/08 school term. Additional design considerations for this new elementary school may include the following: 1. A large wood floor gymnasium with a food court commons area for students 2. Classrooms of at least 1,050 SF, with consideration for larger kindergarten rooms 3. Two classrooms for early childhood education; one classroom for Headstart 4. Family Resource Center combined with a school-based medical health center 5. Consideration for a science education classroom 6. Expandable option for a third section should it be needed in the future.

Motion carried 7-0.

Dr. Perdue commented that the district needs to move quickly on construction, with bid approval this winter. On June 6 he will ask for approval of a construction manager for this project. Neighbors will be alerted of pending construction, and issues regarding safety of the students during construction will be addressed. An architect will also need to be selected.

Motion by Director Luton, seconded by Director Crockett, to approve the 2005/06 technology budget as presented. Motion carried 7-0.

Motion by Director Castro, seconded by Director Crockett, to approve compensation for the 2005/06 school year for Supervisors and Others with a total average package increase of 3.97%. Motion carried 7-0.

Motion by Director Ehrmann, seconded by Director Luton, to approve for a second and final reading suggested revisions to the 900 policy series, School District Community Relations, and selected policies as follows:

1. 405.9 Licensed Employee Evaluation 2. 405.10 Licensed Employee Probationary Status 3. 504.1 Student Health and Immunization Certificates 4. 504.2R Communicable Diseases - Student Regulation 5. 504.4 Student Medication Administration 6. 504.4E1 Student Medication Administration 7. 504.4E3 Parental Authorization and Release Form for the Administration of Medication to Students 8. 604.2 Student Health Services 9. 903.4 Public Conduct on School Premises 10. 904.1 Transporting Students in Private Vehicles 11. 905.1 Community Use of School District Buildings & Sites & Equipment 12. 905.1E1 Use of Facilities-Application Form 13. 905.1E2 Use of School Facilities-Indemnity and Liability Insurance Agreement 14. 905.1E3 Community Use of School Facilities Contract 15. 905.1R1 Use of School District Facilities Regulation 16. 905.1R2 Fees for Use of School District Facilities 17. 905.1R3 Club/AAU Rules for Usage of District Facilities

Director Mayer commented that the 905.1 policy and exhibits address in part the increase of fees and damage deposits, which is a start in increasing responsibility for those using district facilities.

Dr. Perdue distributed a revised definition sheet for policy 405.9. Motion carried 7-0.

Dr. Perdue gave Directors a legislative update. The legislature is still in session, with educational issues including professional development days, and early childhood education to be decided.

Directors decided to postpone the June retreat until July or August, when the new Superintendent has started.

Dr. Perdue gave an update on renovations planned for summer 2005 at Bettendorf Middle School, Mark Twain, Thomas Jefferson, and Bettendorf High School. Construction starts June 6, to be completed by August 12.

Dr. Perdue reviewed Board meeting dates for 2005/06.

Dr. Perdue reviewed the upcoming agenda for the Monday, June 6, Board meeting.

Director Weigle asked Dr. Perdue about setting up a date for a picnic at her house on Sunday, June 5, at 4:00 p.m.

Celeste Reuter distributed a timetable of Marty Lucasí visit to the District on Thursday and Friday, May 19-20.

Motion by Director Mayer to adjourn the meeting at 9:17 p.m.