PV Board Minutes 3.21.05

MEMBERS PRESENT: Regular meeting was called to order at 7:00 p.m. by President Debbie Dayman. Members present: Barsness, Dayman, Kaminski, Messman, OíHara and Schurr. Absent: Hoffmann. Also present: Jim Spelhaug, Cyndy Behrer, Mike Clingingsmith, Chris Harvey, Tim Bradley, Nicky Overstake, Colleen Powers, Ladonna Czachowski, Patty Herzberg, and others.

EXEMPT SESSION: Motion by Messman, second by Barsness that the Board hold an exempt session for the purpose of negotiations as provided in section 20.17(3) of the Code of Iowa. Roll call vote. Ayes ñ Messman, OíHara, Schurr, Barsness, Dayman, Kaminski. Nays ñ None. Motion carried.

AGENDA APPROVED: Motion by OíHara, second by Schurr that the Agenda be approved as presented. All ayes. Motion carried.

COMMUNICATIONS: President Dayman welcomed visitors to the meeting.

Cyndy Behrer congratulated the districtís elementary math teams. Riverdale Heights placed first, Cody placed third, Pleasant View placed fourth, and Bridgeview placed tenth in the AEA competition on March 15.

Ms. Behrer also commented that the recognition ceremony held for the Reaching for Excellence committee and donors to the campaign to raise funds for the new wellness and fine arts additions at the high school was an excellent opportunity to celebrate their accomplishments.

Tim Bradley, Principal of Cody Elementary school introduced Cody wellness instructor Nicky Overstake. She presented students Stacy Clark, Campbell Donahue, Chris Wheatley, Michelle Alessandra, Levi Moser, and Taylor VenHorst who demonstrated a cup-stacking activity. Cup stacking is a sport that works on bilateral eye-hand coordination and has rapidly spread in popularity in schools across the U.S.

CONSENT AGENDA: Motion by Barsness, second by Messman that the Consent Agenda be approved as presented. All Ayes. Motion carried. The Consent Agenda consists of the following: approval of the minutes of the March 7, 2005, regular board meeting; the resignations of Noelle Kennedy as an elementary teacher at Cody, Lottie Whetstine as a food service worker at PVJH, Jennifer Yerington as a food service worker at Bridgeview, the transfer of Sue Ebyís Letter of Assignment from career center advisor at the High School to district wide technology trainer, and the extra-curricular addition of Matt Furlong as sophomore baseball coach and the drop of Dan Bischoff as sophomore baseball coach.

EXPENSES APPROVED: Motion by Barsness, second by Messman that General Fund warrants be issued in the total amount of $115,278.70 in payment of invoices presented. All ayes. Motion carried.

Motion by Schurr, second by OíHara that Nutrition Fund warrants be issued in the total amount of $51,413.22 in payment of invoices presented. All ayes. Motion carried.

Motion by OíHara, second by Barsness that Elementary/Junior High Activity Fund warrants be issued in the total amount of $8,960.02 in payment of invoices presented. All ayes. Motion carried.

Motion by Kaminski, second by Schurr that High School Activity Fund warrants be issued in the total amount of $5,581.74 in payment of invoices presented. All ayes. Motion carried.

Motion by Messman, second by Barsness that PPEL Fund warrants be issued in the total amount of $151,718.38 in payment of invoices presented. All ayes. Motion carried.

PROGRESS REPORT STUDY COMMITTEE: At the October 4 Board meeting, Cyndy Behrer described the initial stages of the work of the progress report study committee. Since the committee has concluded its study, committee members Don Dehner, Ladonna Czachowski, and Patty Herzberg reviewed proposed revisions. These changes impact grades K-6 and will take effect next year.



Motion by OíHara, second by Schurr that the Board accept the recommendations of the progress report study committee as presented. Roll call vote. Ayes ñ OíHara, Schurr, Barsness, Dayman, Kaminski, Messman. Nays ñ none. Motion carried.

The Board thanked the committee for its work.

TRANSPORTATION OUTSOURCING REPORT: PHASE I/PROJECTED DISTRICT COSTS: As phase one of the transportation outsourcing report, Chief Financial Officer Mike Clingingsmith reviewed with the board a history of the districtís transportation costs, current transportation costs, and projected costs should the district continue to operate the transportation system. This will be the basis of cost saving discussions at the April 4 board meeting when the board will begin to review vendorsí proposals. Dr. Spelhaug once again emphasized that vendorís proposals are based on providing the same set of services that the district currently provides (i.e. there will be no reduction in field trips, increase of walk zones, introduction of new fees, etc.).

2003-2004 ANNUAL AUDIT REPORT: Mike Clingingsmith presented the audit report from Hunt, Kain & Associates for the fiscal year ended June 30, 2004. The auditors issued an unqualified opinion on the districtís financial statements. An unqualified opinion is the most favorable outcome an entity can receive from an audit report. The districtís total net assets at the end of the 2003-04 fiscal year are $24,488,725. Net assets increased by $768,879 during 2003-04. General fund revenues totaled $20,925,681 for 2003-04 and general fund expenditures were $21,810,425 for 2003-04. Contributing factors to the excess of expenditures over revenues in the general fund included the state elimination of the machinery and equipment (M & E) replacement funds and the state 2.25% across the board budget cut which reduced district state aid by 2.25% in 2003-04. The breakdown of funding sources for revenue in the general fund was 58.71% from local sources, 0.02% from intermediary sources, 39.75% from state sources and 1.52% from federal sources. Mr. Clingingsmith thanked the central office staff and others involved in the audit for their assistance in completing the audit. The Board congratulated Mr. Clingingsmith and the entire business office on the receipt of another very good audit report.

Motion by Barsness, second by Kaminski that the Board accept the audit report from Hunt, Kain & Associates for the year ended June 30, 2004. Roll call vote. Ayes - Barsness, Dayman, Kaminski, Messman, OíHara, Schurr. Nays - none. Motion carried.

ESTABLISH DATE FOR 2005-06 CERTIFIED BUDGET HEARING: The board was asked to establish a date and time to hold a public hearing and adopt the certified budget for 2005-06. At the last couple of board meetings, Mr. Clingingsmith presented a review of 2005-06 property tax levy rates based on a 4% allowable growth rate. Mr. Clingingsmith proposed certifying a rate of $13.66 (rounded to nearest penny) per $1,000 taxable valuation for 2005-06. Based on the final direction of the board, Mr. Clingingsmith will prepare and publish a proposed budget summary with a total tax levy not to exceed $13.66 per $1,000 taxable valuation (rounded to the nearest penny).

Motion by OíHara, second by Schurr that the Chief Financial Officer be directed to publish a proposed budget summary reflecting a tax levy rate not to exceed $13.66 per thousand (rounded to the nearest penny) and to establish a date and time of April 4, 2005, at 7:00 p.m. to hold the public hearing and adopt the certified budget for 2005-06. Roll call vote. Ayes ñ OíHara, Schurr, Barsness, Dayman, Kaminski, Messman. Nays - none. Motion carried.

MONTHLY FINANCIAL REPORTS: Mr. Clingingsmith presented the monthly financial reports for February. Through February, general fund revenue totaled $13,038,623 and expenses totaled $12,113,314. There were no significant variances from projections in the monthly financial reports. He also presented reports on the Management, PPEL, Capital Projects, Hot Lunch, Internal Service, and Activity Funds.

Motion by Kaminski, second by Messman that the Board accept the monthly financial reports for February as presented. Roll call vote. Ayes ñKaminski, Messman. OíHara, Schurr, Barsness, Dayman. Nays - none. Motion carried.

First Reading of Board Policies: 301.2, ìSuperintendent of Schools ñ Appointmentî, 602.7, ìCurriculum Revisionî, 605.4, ìGraduation Requirementsî, 605.6, ìEarly Graduationî, 702.6, ìTransportation Insurance Programî, 901.8, ìFinancing Sites and Constructionî, 802.3R, ìStudent Fee Waiver and Reduction Proceduresî, 805.2, ìBonds for Officers and Employeesî, 1004.5, ìAdministrative Rules, Regulations and Rate Schedules for Rental of Pleasant Valley Community School District Facilities: Dr. Spelhaug presented several revised board policies for the boardís first reading: 301.2, ìSuperintendent of Schools ñ Appointmentî, 602.7, ìCurriculum Revisionî, 605.4, ìGraduation Requirementsî, 605.6, ìEarly Graduationî, 702.6, ìTransportation Insurance Programî, 901.8, ìFinancing Sites and Constructionî, 802.3R, ìStudent Fee Waiver and Reduction Proceduresî, 805.2, ìBonds for Officers and Employeesî, 1004.5, ìAdministrative Rules, Regulations and Rate Schedules for Rental of Pleasant Valley Community School District Facilities These changes are updates recommended by the Iowa Association of School Boards.

The board met in exempt session from 8:57 until 9:52 for the purpose of negotiations.

APPROVE 2005-06 CONTRACT WITH PLEASANT VALLEY EDUCATION ASSOCIATION: In open session at 9:53 p.m. motion by Messman, second by Kaminski that the Board approve changes to the Master Contract with the Pleasant Valley Education Association for the 2005-06 school year as presented. Ayes - Messman, OíHara, Schurr, Barsness, Dayman, Kaminski. Nays - none. Motion carried.

The agreement with PVEA equates to a 4.47% total package increase with a $550 base increase. District new money for 2005-06 is 5.34%..

The meeting adjourned at 9:55 p.m.



OPEN ENROLLMENT NOTICE

Parents/Guardians considering the use of the open enrollment option to enroll their child or children in another public school district in the state of Iowa should be aware of the following dates:

SEPTEMBER 16, 2005 - Last date for open enrollment requests for entering kindergarten students for the 2005-06 school year.

Parents/guardians of open enrolled students whose income falls below 160% of the federal poverty guidelines are eligible for transportation assistance. This may be in the form of actual transportation or a cash stipend.

Parents should be aware that open enrollment may result in the loss of athletic eligibility.

For further details, contact 332-5550.

Safety Hotline

344-4469

School Safety at Bettendorf & Pleasant Valley Schools

In Cooperation with the Bettendorf Police Department & Scott County Sheriffís Department

Pleasant Valley Schools

Foundation

Alumni Data Base

If you are a graduate of Pleasant Valley Community Schools, weíd like to hear from you. We are developing an alumni data base and will make this available for class reunions. Please let us know your address and phone number and year of graduation so you can be kept informed of your class events. Call (563)332-5550 or e-mail harveychris@pleasval.k12.ia.us.

You are cordially invited to participate in the Alcoa & PV Golf Benefit for the Pleasant Valley Schools Educational Foundation at Palmer Hills Golf Course.

Monday, April 25, 2005.

11:00 A.M. Shot Gun Start.

Funds raised provide PVCHS student scholarships!

Cost - $125 which includes green fees, carts, snacks, beverages, & pork chop sandwiches at the conclusion.

Hole & Tee Sponsorships available at $100 each.

Plan to join us for an afternoon of golf while benefiting PVCHS seniors!

Visit the district website www.pleasval.k12.ia.us for a registration form.

Contact Chris Harvey at

(563)332-5550 X1018 or harveychris@pleasval.k12.ia.us

Through the Foundation, PVCHS seniors have been presented 175 scholarships totaling $142,500 over the past thirteen years. Join the fun on April 25 and help support this worthy goal!

BASEBALL MEETING

The preseason informational baseball meeting will take place on Monday, April 11 at 6:30 p.m. for all potential high school baseball players from grades 8-12. Information in regard to starting date, team expectations, guidelines, practice and game schedules, and more will be presented by the high school coaching staff. Grades 8-10 will meet in the cafeteria. Grades 11-12 will meet in room 166.

THINK PINK

A Fundraising Benefit for Ashley McCandless

Friday, April 8, 2005

PVCHS Cafeteria 5-8 p.m.

Admission is by donation. All proceeds to benefit the family with Ashleyís uninsured medical expenses. For more information or to make a donation contact:

Mary Grimm 332-2484, Chris Smith 332-4607, Cheryl Frame, CLFrame@dhcu.org or 765-2329.