BETTENDORF SCHOOL BOARD MINUTES 1.10.04

BOARD OF DIRECTORS
BETTENDORF COMMUNITY SCHOOL DISTRICT
BETTENDORF, IOWA
Unofficial Minutes of the January 10, 2005, Regular Meeting (Pending Board Approval)

1. Call to Order.

The Board of Directors of the Bettendorf Community School District, in

the County of Scott, state of Iowa, met in open session according to Iowa

law for their regular Board meeting at the Ray Stensvad Administration

Center, 3311 Central Avenue, Bettendorf, Iowa, on January 10, 2005.

President Anderson called the meeting to order at 7:00 p.m. and the Board

recited the Pledge of Allegiance. Lynne Lindstrom, Board Secretary,

verified that the meeting notice had been posted and mailed to the media

as required by law.

Members present: Directors Anderson, Castro, Crockett, Luton, Mayer,

Weigle.

Members absent: Director Ehrmann.

Other officials present: John Perdue, Superintendent; Carol Webb,

Assistant Superintendent; Maxine McEnany, Director of Business &

Financial Celeste Reuter, Director of Communications; Joe Slavens, Board

Treasurer; Margie Schwaninger, BEA Representative; Erin Cavanaugh and Tim

Holmes, Student Council Representatives; Lynne Lindstrom, Board

Secretary. 2. Agenda Approval.

Motion by Director Crockett, seconded by Director Luton, to approve the

agenda as presented.

Ayes: 6 Directors Anderson, Castro, Crockett, Luton, Mayer, Weigle.

Nays: 0

Absent: 1 Director Ehrmann. Motion carried 6-0-1. 3. Comments and Suggestions from Audience. 3.01 President's Statement. On behalf of fellow Board members, at this time I would like to invite any member of the audience to step to the microphone with comments about items of interest or concern that do not appear on the agenda this evening. Please begin by stating your name and address. It would be most appreciated if you would limit your comments to three minutes so that we can keep the meeting moving in a timely fashion and allow others an opportunity to speak. We ask that you remember that Iowa law prohibits us from discussing specific employees or their job performance. If you have thoughts to share about items that are included as topics for tonight's meeting, we would invite those comments when we reach that point in the meeting. Thank you for your support of our school district. There were no comments from the audience.

Commendations. 4.01 BHS senior swimmer Megan Lonergan is featured in December 20 Sports Illustrated. She is featured under "Faces in the Crowd" for becoming the first girl in Iowa history to win the 500-yard freestyle at the state championship meet for four straight years, and the 10th to win any state swimming title that many years in a row. Mike Ahrens is her coach. 4.02 Dr. John Perdue, Superintendent, and Celeste Reuter, Director of Communications, were commended by Junior Achievement for participating in JA elementary education programs in the Bettendorf Community Schools this fall. 4.03 Beth Wallerís 2nd grade core class at Mark Twain recently coordinated a collection for children affected by the summer hurricanes in Florida. The class asked the students at Mark Twain to help by donating new and used games and books for the hurricane victims. Seventeen boxes of items were collected and sent to a school in the West Palm Beach area.

5. Consent Agenda.

Motion by Director Mayer, seconded by Director Luton, to approve the

consent agenda as presented.

Ayes: 6 Directors Anderson, Castro, Crockett, Luton, Mayer, Weigle.

Nays: 0

Absent: 1 Director Ehrmann. Motion carried 6-0-1.

1. Approval of December 20, 2004, Special Board Meeting Minutes.

2. Approval of December 20, 2004, Regular Board Meeting Minutes.

3. Approval of Financial Reports.

4. Approval of January 10, 2005, Bills Recommended for Payment.

5. Approval of Administrative Recommendations--Personnel. Schedule D Approval to Hire Sandra Bullock/BHS/Mock Trial/$799/Effective immediately Classified ñ Resignation George Jolly/BMS/Para Educator B/Effective 1/7/05 E. Rose Oles/BHS/Accompanist/Effective 12/21/04 Classified - Recommendation for Employment Linda Ortiz/BMS/Para Educator A/$11.53 per hour/5.5 hours per day/Replacing James Adams/Effective 1/18/05

1. Approval of Early Graduate, 2004/05.

2. Construction Change Order. 5.08 Approval of Requests for Open Enrollment. Into Bettendorf, 2005/06 Austin Fink, grade 5, from Pleasant Valley Nicole Meighan, grade 9, from Pleasant Valley Mitchell Penaflor, grade 8, from Pleasant Valley For information only. The following students have open enrolled out of the Bettendorf Community School District: Out of Bettendorf, 2005/06 Connie Bean, grade 11, to Pleasant Valley Bradley Brown, grade 11, to Pleasant Valley Hannah Deutmeyer, kindergarten, to Pleasant Valley James Dooley, grade 6, to Pleasant Valley Sarah Dooley, grade 9, to Pleasant Valley Jessica Elizondo, grade 9, to Pleasant Valley Allison Kane, grade 11, to Pleasant Valley Payton Krueger, kindergarten, to Pleasant Valley Erik Morales, grade 9, to Pleasant Valley

6. Discussion Items.

Shared Communications. Director Castro commended John Campbell, Director of Operations, for his presentation regarding the high school signage to the City of Bettendorfís Board of Adjustments. Superintendent Perdue stated the new sign is electrically wired and ready for utilization. Director Weigle recently attended the Facilities Advisory Councilís meeting and reported on their productive work and interesting discussion. Director Castro congratulated Mr. Randy Scott, BHS Football Coach, who has been invited to attend the ìAll American High School Bowlî in Austin, Texas, as recognition for coaches of state football championship teams. He also recognized Tim Jackson, BHS football player, who has been invited to play in the Max Emsinger 2005 All- American Bowl in Shreveport, Louisiana, on Thursday, January 13. The Finance Committee, consisting of Directors Anderson, Crockett, Weigle and Treasurer Slavens, recently met to review financial reports which will be presented later in the meeting.

1. 6.02 Foreign Travel Proposal to Costa Rica. Mr. Keith Bonstetter, BHS Spanish teacher, provided a brief overview of the proposed student trip to Costa Rica in June 2005. He shared the itinerary and pricing, which included a six-day family stay with Costa Rican families. Language and Friendship, Inc. will coordinate the program; travel safety, cancellation protection, and insurance components were outlined. In accordance with Board policy #603.2 Educational Study TripsóForeign and Domestic, he requested the Boardís approval of the proposed travel for BHS students and sponsors.

Special Education Study Report. Dr. Dale Barber presented a summary of the Special Education Study he led with a team of educators from their visit to Bettendorf Schools this past fall. The focus of the team was to review expenses of the program and investigate the increasing special education negative fund balance. Dr. Barber outlined the teamís methodology, observations and conclusions, and recommendations. Directors reviewed comparative data with similarly-sized school districts and proposed methods to better utilize staff and gain efficiencies within the program. District staff has reviewed the teamís recommendations and started the process of developing action plans. President Anderson and Superintendent Perdue expressed their appreciation to Dr. Barberís for his role in leading this study team.

Strategic Plan. Superintendent Perdue and Directors reviewed the Strategic Plan for 2004/07 and provided updates to the existing plan, with a new timeline to include the next yearís schedule of activities. In June 2005, the Board will again review progress and continue to develop the plan as it rolls forward.

Finance Committee Report. On behalf of the Finance Committee, President Anderson outlined key components of the independent auditorís report for the fiscal year ending June 30, 2004, as conducted by Nolte, Corman, & Johnson, P.C. An unqualified opinion was issued on the financial statements, with one reportable condition in internal control over financial reporting disclosed by the audit of financial statements, including a material weakness. New procedures have been implemented to address this issue. The audit did not disclose any noncompliance to the financial statements, with no reportable conditions in internal control over major programs. A favorable solvency ratio of 14.82% was reported, which exceeded the districtís benchmark of 10%. Ms. McEnany indicated Nolte, Corman & Johnson were new auditorís to the district and provided positive feedback on their performance.

Superintendentís Search. Based on discussions at the recent Board retreat, Directors did not need additional time to discuss the search process at this time.

Action Items.

Foreign Travel to Costa Rica, June 2005. Motion by Director Luton, seconded by Director Castro, to approve the proposed educational study trip to Costa Rica and family stay by Bettendorf High School students in June 2005. Ayes: 6 Directors Crockett, Luton, Mayer, Weigle, Anderson, Castro. Nays: 0 Absent: 1 Director Ehrmann. Motion carried 6-0-1.

1. Approval of Strategic Plan 2004-2007. Motion by Director Mayer, seconded by Director Weigle, to approve the Strategic Plan for 2004-2007. Ayes: 6 Directors Luton, Mayer, Weigle, Anderson, Castro, Crockett. Nays: 0 Absent: 1 Director Ehrmann. Motion carried 6-0-1.

1. Approval of Audit Report. Motion by Director Luton, seconded by Director Crockett, to approve the district Audit Report for the fiscal year ending June 30, 2004. Ayes: 6 Directors Luton, Mayer, Weigle, Anderson, Castro, Crockett. Nays: 0 Absent: 1 Director Ehrmann. Motion carried 6-0-1.

1. Textbook Adoption. In accordance with Board Policy #603.6R Selection of Instructional Materials, Dr. Webb recommended for approval the Pre-Calculus With Limits, A Graphing Approach, 3rd edition textbook for BHSís Math Analysis course. Motion by Crockett, seconded by Director Weigle, to approve the above- stated textbook for use beginning second semester 2004/05. Ayes: 6 Directors Mayer, Weigle, Anderson, Castro, Crockett, Luton. Nays: 0 Absent: 1 Director Ehrmann. Motion carried 6-0-1.

1. Second Reading of Board Policies. Directors conducted a second and final reading of suggested revisions to the 800 Board Policy Series, Buildings & Sites, and selected policies as follows:

|206.4 |Treasurer | |303.5E |Superintendent Evaluation Form | |303.6E |Superintendent of SchoolsóEvaluation | | |Procedure for Evaluation of Supt. | |502.10 |Student Bullying and Harassment ñNEW | |502.10R1 |Student Bullying and Harassment Investigation | | |Procedures ñ NEW | |502.10E1 |Student Bullying and Harassment Complaint | | |Form-NEW | |502.10E2 |Witness Disclosure Form ñNEW | |602.27 |Balanced Calendar | |603.1R |Class Size Regulation | |705.4 |Expenditures for Public Purpose- NEW | |707.5 |Inventory & Fixed Assets | Motion by Crockett, seconded by Director Weigle, to approve for a second and final reading the 800 Board policy series, Building and Sites, as well as other selected policies as outlined. Ayes: 6 Directors Weigle, Anderson, Castro, Crockett, Luton, Mayer. Nays: 0 Absent: 1 Director Ehrmann. Motion carried 6-0-1.

Superintendentís Report.

2. Annual Board Goals-Progress Update. Directors reviewed their progress on Board goals to date.

3. BOE Secretary. With the recent resignation of Lynne Lindstrom as Board Secretary, Superintendent Perdue requested Board input on potential options for replacement.

4. Next Agenda Planning. Superintendent Perdue reviewed the agenda for the upcoming special meeting of the Board on Wednesday, January 26, at 7:00 p.m. and the agenda for Monday, February 7, which will include a 6:00 p.m. dinner presentation by the School Improvement Teams followed by the regular Board meeting at approximately 8:00 p.m.

Future Events and Informational Items.

2. Tuesday, January 18, Facilities Advisory Council, 4:00 p.m., RSAC

3. Thursday, January 20, Parent Executive Council, 12:00 noon, GW Media Center

4. Wednesday, January 26, Board of Education Special Meeting, 7:00 p.m., RSAC

5. Friday, January 28, Scott County Legislators, 1:30 p.m., Davenport Holiday Inn

6. Tuesday, February 1, Facilities Advisory Council, 4:00 p.m., RSAC

7. Monday, February 7, Board of Education Special Meeting, 6:00 p.m., RSAC

8. Monday, February 7, Board of Education Regular Meeting, 8:00 p.m., RSAC

10. Adjournment.

Motion by Director Mayer to adjourn the meeting at 8:12 p.m.

_______________________________________ Barry Anderson, President ATTEST:

__________________________________

Lynne Lindstrom, Secretary