PV Board Minutes 9.20.04

MEMBERS PRESENT: Regular meeting was called to order at 7:00 p.m. by President Debbie Dayman. Members present: Barsness, Dayman, Kaminski, Messman, O'Hara, Schurr. Absent: Hoffmann. Also present: Jim Spelhaug, Cyndy Behrer, Mike Clingingsmith, Debbie Menke, Samantha Goldstein, Jeffrey Goldstein, Regina Feldman- Goldstein, Jayne Ruckoldt, Keith Cavanagh, Barbara Skjei, and Christine Harvey.

AGENDA APPROVED: Motion by Barsness, second by Messman that the Agenda be approved as presented. All ayes. Motion carried.

COMMUNICATIONS: Director Kaminski offered the Board's condolences to the family of Teresa Outzen who died September 14. She added that an Andrew Outzen Scholarship Fund has been established through the Alcoa Credit Union for Teresa's son who is a fifth grade student at Bridgeview.

President Dayman thanked the administration for conducting a tour of the summer remodel and building addition projects for the board prior to the meeting.

Dr. Spelhaug offered the district's condolences to the family of Virginia Lohmiller who died recently. He said that Ms. Lohmiller had been a pioneer in women's athletics and had served the Mississippi Athletic Conference as secretary for many years.

Pleasant Valley High School Principal Debbie Menke introduced Samantha Goldstein and her parents Jeffrey Goldstein and Regina Feldman-Goldstein. The Board congratulated her for receiving a perfect (36) composite score on the ACT test. She is the only student in the state who achieved this and there were only 33 in the nation out of 380,000 who took the test last spring who achieved a perfect score. Samantha indicated she is considering attending the University of Pennsylvania or Yale.

Debbie Menke also introduced Jayne Ruckoldt, the Scott County Sheriff's Liaison officer who is replacing Bryce Schmidt.

CONSENT AGENDA: Motion by O'Hara, second by Schurr that the Consent Agenda be approved as presented. All Ayes. Motion carried. The Consent Agenda consists of the following: approval of the minutes of the September 7, 2004, regular board meeting; the regular employment of Diane Barrosso as a food service worker at Pleasant Valley Junior High, Susan Parks as receptionist at the Pleasant Valley Administration Center, Melinda Varner as a special education sign interpreter at Pleasant View, Star Gillette as a special education sign interpreter at Riverdale Heights, the extra-curricular add of Christopher Foster as an assistant band instructor; five open enrollment applications-in for 2004-05 from Bettendorf schools. and five open enrollment applications-in for 2005-06 one from North Scott and four from Bettendorf schools.

2003-2004 BOARD ADJOURNED: Following approval of the Consent Agenda, the 2003-04 Board of Education was adjourned.

The Oath of Office was administered to newly elected Board Directors Kathy Kaminski, Director District 2 and Deborah Dayman, Director District 3.

2004-2005 BOARD CONVENED: The 2004-05 Board of Education was convened with Barsness, Dayman, Kaminski, Messman, O'Hara, and Schurr present and Hoffmann absent. Election of officers was held. Debbie Dayman was elected President with ballots cast by Barsness, Dayman, Kaminski, Messman, O'Hara, and Schurr. Tana Barsness was elected Vice-President with ballots cast by O'Hara, Barsness, Dayman, Kaminski, and Messman. Director Schurr cast his vote for Messman. The Oath of Office was administered to President Dayman and Vice-President Barsness by the secretary.

EXPENSES APPROVED: Motion by Barsness, second by Messman that General Fund warrants be issued in the total amount of $199,752.65 in payment of invoices presented. All ayes. Motion carried.

Motion by O'Hara, second by Schurr that Nutrition Fund warrants be issued in the total amount of $78,635.36 in payment of invoices presented. All ayes. Motion carried.

Motion by Kaminski, second by O'Hara that Elementary/Junior High Activity Fund warrants be issued in the total amount of $5,477.16 in payment of invoices presented. All ayes. Motion carried.

Motion by Messman, second by Barsness that High School Activity Fund warrants be issued in the total amount of $21,825.01 in payment of invoices presented. All ayes. Motion carried.

Motion by Schurr, second by O'Hara that PPEL Fund warrants be issued in the total amount of $540,294.73 in payment of invoices presented. All ayes. Motion carried.

PERSONAL SAFETY CURRICULUM: Keith Cavanagh and Barbara Skjei, two of the district's elementary counselors reviewed, revised and consolidated the Personal Safety curriculum and presented the essence and highlights of their revisions to the Board. An important addition is lessons on internet safety. The district has had a long history of addressing students' "personal safety" in a systematic and sensitive manner.

Motion by Messman, second by Kaminski that the Board approve the Personal Safety curricular revisions as presented. Roll call vote. Ayes - Messman, O'Hara, Schurr, Barsness, Dayman, Kaminski. Nays - none. Motion carried.

TRAFFIC UPDATE: Debbie Menke and Scott County Sheriff's Liaison Jayne Ruckoldt discussed with the board the traffic in front of the high school as it continues to be a problem. The volume of traffic and level of concern continues to increase. The district has exhausted remedies and solutions within its control and believes that it is now time for a traffic control device. Dr. Spelhaug will be meeting with Mayor Norma Wren, City of Riverdale, and Decker Ploehn, Bettendorf City Administrator to work out a plan for a traffic control signal. The board was in agreement that the cost of a light should not be the district's responsibility.

FINAL ACCEPTANCE AND CLOSEOUT OF JUNIOR HIGH WATER MAIN PROJECT: Dr. Spelhaug told the board that the district is ready to close out the Junior High Water Main Project. All of the work on the project has been completed and the final request for payment from the contractor, Hometown Plumbing & Heating has been received.

Dr. Spelhaug asked the Board to approve final acceptance of the Junior High Water Main Project. Per Section 573 of the Iowa Code, this will begin the thirty day time line required for subcontractors to make claims against Hometown Plumbing & Heating. The district knows of no claims pending. At the end of the thirty day period, the check to make final payment of money retained for completion of the project will be processed.

Motion by Schurr, second by Kaminski that the Board approve final acceptance of the Pleasant Valley Junior High School Water Main Project and approve making final payment of retainage in the amount of $ 2,960.50 to Hometown Plumbing and Heating if there are no claims from subcontractors or other pending issues at the end of the thirty day period. Roll call vote. Ayes - Schurr, Barsness, Dayman, Kaminski, Messman, O'Hara. Nays - none. Motion carried.

JUNE 30, 2004 DEPOSITORY BANK BALANCES: Per Code Section 279.33 of the Code of Iowa, the District is required to furnish the Board with a sworn statement from each depository showing the balance on deposit in each depository account at the end of each fiscal year (June 30). The Board reviewed these affidavits.

Motion by Kaminski, second by O'Hara that the Board accept the annual report of depository bank balances. Roll call vote. Ayes - Kaminski, Messman, O'Hara, Schurr, Barsness, Dayman. Nays - none. Motion carried.

2003-2004 CERTIFIED ANNUAL REPORT: The Board reviewed the 2003-04 Certified Annual Report (C.A.R.) with Mr. Clingingsmith, Chief Financial Officer. The District's General Fund total current assets at June 30, 2004 were $4,328,078. Total current liabilities at June 30, 2004 were $3,211,988. The district received 48.3% of its revenue from local sources, 49.8% from state sources, and 1.9% from federal sources. The C.A.R. clearly demonstrated the negative impact of the State's early elimination of the promised 10 year subsidy for the removal of machinery and equipment from the tax rolls. This combined with the State's October, 2003 2.25% across the board cut to decrease the district's general fund cash balance by $740,838. This is consistent with the projections shared with the board by CFO Mike Clingingsmith when the machinery and equipment subsidy elimination was enacted by the State. The decrease in the district's cash balance will be an important variable as the 2005-06 budget and levy are determined.

Motion by Barsness, second by Messman that the Board accept the 2003-04 Certified Annual Report. Roll call vote. Ayes - Barsness, Dayman, Kaminski, Messman, O'Hara, Schurr. Nays - none. Motion carried.

MONTHLY FINANCIAL REPORTS: Mr. Clingingsmith presented the monthly financial reports for August. Through August, general fund revenue totaled $396,375 and expenses totaled $974,214. There are no significant variances in the total revenue and expense numbers from Mr. Clingingsmith's projections for the end of August under the GAAP method of accounting. The District will receive its first significant draws of property tax for the fiscal year in October and November. He also presented reports on the Management, PPEL, Capital Projects, Hot Lunch, Internal Service, and Activity Funds.

Motion by O'Hara, second by Schurr that the Board accept the monthly financial reports for August as presented. Roll call vote. Ayes - O'Hara, Schurr, Barsness, Dayman, Kaminski, Messman. Nays - none. Motion carried.

The meeting adjourned at 9:14 p.m.



Next Board Meeting Monday, October 4, 2004 7:00 PM

Belmont Administration Center

MARK YOUR CALENDAR!

District Wide PTA Meeting on Tuesday, October 19, 2004, 6:30 p.m. at PVCHS. Chris McCormick- Pries will speak at 6:30 p.m. She will provide useful insights to parents with children of any age. PTA's will have building level PTA meetings at 7:30 p.m. Watch for more details. Babysitting will be available.

PV Athletic Boosters Hosts TRIVIA NIGHT!

Saturday, October 16, 2004 - PVCHS Gym Doors Open at 6 PM Trivia Starts at 7 PM Teams of 6-8 Persons

To Purchase Tickets & Reserve a Table for your Team Contact: Congreve's -359-0513 or Kline's - 332-6137

ENTRY FEE: $10.00/PERSON Concession Stand will be open. Cash Prizes for the Top 3 Teams.

Safety Hotline 344-4469 School Safety at Bettendorf & Pleasant Valley Schools In Cooperation with the Bettendorf Police Department & Scott County Sheriff's Department

Iowa Lions Foundation Glaucoma and Diabetes Screening Program The LeClaire Lions Club is hosting a free glaucoma and diabetes screening at the LeClaire Civic Center 9:00 AM-11:45 AM and 1:00 PM-4:45 PM Thursday, Oct. 7. For more information and/or an appointment call Bob Brockhouse, 332-5520.

IMPORTANT NOTICE TO PLEASANT VALLEY SCHOOL DISTRICT PARENTS OR GUARDIANS WITH CHILDREN ATTENDING NONPUBLIC SCHOOLS:

The 2002 Iowa Legislature made changes to the section of the Iowa Code related to Nonpublic Transportation Reimbursement. Per the changes made to Iowa Code Section 285.3, in order to qualify for parental reimbursement, a parent or guardian of a student attending an accredited nonpublic school who furnishes transportation for the student in accordance with this section, shall submit a notice of nonpublic school attendance to the resident public school district, notifying the district that the student is enrolled in and will attend an accredited nonpublic school during the period for which parental reimbursement is being requested. The notice shall be filed with the resident public school district not later than December 1 for the first semester claim and May 1 for the second semester claim each year. Forms which must be filled out in order to qualify for this parental reimbursement are available at the Belmont Administration Center, 525 Belmont Road, Riverdale, Iowa 52722 and on the district website at http://www.pleasval.k12.ia.us. Information needed to complete the form includes the parent or guardian's name and address, the name, age, and grade level of the student, the name of the nonpublic school and its location and the number of miles one way to transport the child from home to school. Iowa Code Section 285.1, subsection 3, limits the number of students that may be eligible for parent reimbursement to a maximum of three (3) elementary students and one (1) high school student per family.

OPEN ENROLLMENT NOTICE Parents/Guardians considering the use of the open enrollment option to enroll their child or children in another public school district in the state of Iowa should be aware of the following dates:

JANUARY 1, 2005 - Last date for regular open enrollment requests for the 2004-05 school year.

SEPTEMBER 16, 2005 - Last date for open enrollment requests for entering kindergarten students for the 2004-05 school year.

Parents/guardians of open enrolled students whose income falls below 160% of the federal poverty guidelines are eligible for transportation assistance. This may be in the form of actual transportation or a cash stipend.

Parents should be aware that open enrollment may result in the loss of athletic eligibility.

For further details, contact 332-5550.

Volunteers Needed The High School is in need of volunteers to work with students who are in need of academic support. Please contact Mrs. Menke at 332-5151 if you are interested in assisting with this program.