Bettendorf Park Board Minutes 08/11/04

MINUTES
BETTENDORF PARK BOARD
AUGUST 11, 2004

The Bettendorf Park Board held a regular meeting on August 11, 2004 at City Hall in the Council Chambers at 7:00 pm.

Present: Kamp, Makoben, Beckman, and Glenn
Absent: Gackle

MINUTES
BETTENDORF PARK BOARD
AUGUST 11, 2004

The Bettendorf Park Board held a regular meeting on August 11, 2004 at City Hall in the Council Chambers at 7:00 pm.

Present: Kamp, Makoben, Beckman, and Glenn
Absent: Gackle

Chairman Kamp opened the meeting to anyone present to address the Board regarding any item of interest that does not appear on the Agenda.

Chairman Kamp informed the Board that Kris Carlson was present to answer any questions the Board may have regarding the request from Velocity Skateboard to host a skate event at Crow Creek Park on September 18, 2004.

Steve Grimes informed the Board that he had received the certificate of insurance and Ms. Carlson will be filling out the special event application.

The Board had no questions for Ms. Carlson.

On motion by Beckman, seconded by Makoben, that the minutes of the special meeting held on July 13, 2004 and the regular meeting held on July 14, 2004 be approved and placed on file for future reference.

Roll call on motion: Ayes: Kamp, Makoben, Beckman, and Glenn
Nays: None

On motion by Makoben, seconded by Beckman, that the bills be allowed as presented and that the Secretary be instructed to have checks drawn in the respective amounts.

Roll call on motion: Ayes: Kamp, Makoben, Beckman, and Glenn
Nays: None

A list of the bills is annex #1 to these minutes.

Nancy Hurt from the VFW Ladies Auxiliary was present to review a landscape proposal for the Bettendorf Veteransí Memorial. She presented the landscape drawings designed by the Scott County Master Gardeners. Their organization feels that the landscaping will enhance the area, which follows the sidewalk to the restrooms. This design will allow for the future expansion of the memorial. They also requested to have landscaping around the POW benches. Also in the spring, plant annuals on both sides of the walkway to the memorial.

David Wood, member of the VFW, informed the Board that they are looking at a total of 13 pillars. This memorial was designed for the past, present, and future in Bettendorf. The landscaping is designed to reflect red, white, and blue colors from Spring through Fall.

Steve Grimes informed the Board that Stu Smith is concerned about the high plantings that would screen the restroom facility. This may create some trouble with vandalism.

The Board felt the landscape should incorporate low growing plants and requested the arborvitae be changed to a different type of plant. They do not want the restroom screened by landscape materials.

The Ladies Auxiliary will adjust the plants to the Park Boardís specifications. Stu Smith has agreed to dig up the sod for the three beds. The attached letter, which is annex #2 to these minutes, explains the long-term commitment for the maintenance of the project by the Ladies VFW Auxiliary.

On motion by Glenn, seconded by Beckman, to accept the proposal as submitted by the Ladies VFW Auxiliary for the landscaping project at the Veteransí Memorial, with the approval of the park manager for the final design.

Roll call on motion: Ayes: Kamp, Makoben, Beckman, and Glenn
Nays: None

The financial and operation reports for July 2004 are annex #3 to these minutes.

Commissioner Kamp informed the Board that there were two proposals submitted for the bridges on #10 and #11 at Palmer Hills Golf Course. The cost was more than anticipated and came in at a cost that would need to be bid out. The bridges will be delayed at this time, but at some point in time, we have to spend the money for this improvement. Improvements will be made to the existing bridges for a temporary fix.

The following items appeared on the consent agenda and were enacted by one motion:

On motion by Glenn, seconded by Beckman, to receive and file the Bettendorf Trees Are Us committee minutes for May 19, 2004. The minutes are annex #4.

On motion by Glenn, seconded by Beckman, to receive and file the Bettendorf Park Foundation Financial Report through June 30, 2004. The Financial Report is annex #5 to these minutes.

On motion by Glenn, seconded by Beckman, to receive and file the thank you from Doug Einck for the Tot Lot Program. The thank you letter is annex #6 to these minutes.

On motion by Glenn, seconded by Beckman, to receive and file the thank you from Denise Bulat for waiving fees for the Bi-State staff picnic. The thank you letter is annex #7 to these minutes.

On motion by Glenn, seconded by Beckman, to receive and file the thank you from the Camp Lagoon participants for supporting the program. The thank you letter is annex #8 to these minutes.

On motion by Glenn, seconded by Beckman, to receive and file the thank you from Esmeralda Houston for the childrenís summer playground program. The thank you letter is annex #9 to these minutes.

On motion by Glenn, seconded by Beckman, to adopt Resolution #14-04, approving the award of a contract to Carney & Son, Inc., in the amount of $7,688.00 for the painting of the Community Center block exterior and fire escapes. Resolution #14-04 is annex #10 to these minutes.

On motion by Glenn, seconded by Beckman, to adopt Resolution #13-04, approving the award of contract to Flooring Express in the amount of $24,900.00 for the installation of new tile in the Community Center. Resolution #13-04 is annex #11 to these minutes.

On motion by Glenn, seconded by Beckman, to approve the request for a memorial from Jackie Bohnsach to place a bench at Leach Park. A copy of the request is annex #12 to these minutes.

On motion by Glenn, seconded by Beckman, to approve the request from Mike Doyle, representing the Friendship Park neighborhood, to place a memorial in the name of 8th grade Pleasant Valley student, Lindsay Suhl, in Friendship Park. A copy of the request is annex #13 to these minutes.

On motion by Glenn, seconded by Beckman, to approve the request from Velocity Skate Shop to host a skate event at the Crow Creek Park Skate Park on September 18, 2004, with a rain date of September 25, 2004. A copy of the request is annex #14 to these minutes.

Roll call on motion: Ayes: Kamp, Makoben, Beckman, and Glenn
Nays: None

Greg Jager informed the Board that he feels the issues regarding the River Drive Recreation Trail have been resolved. He will call the residents in question and will then update the Board by e-mail or by some means as soon as possible.

Greg Jager informed the Board that he would be glad to assist with the Park Boardís strategic planning retreat. If the Board has a particular subject to work out, let Steve or himself know.

Commissioner Glenn informed the Board that Pat McGuireís held their last golf tournament at Palmer Hills and felt the next meeting should recognize them for their contributions. They will be leaving town shortly.

Steve Grimes will contact them and perhaps they could be recognized at the Jamie Hill golf tournament.

Commissioner Makoben informed the Board that he and Commissioner Glenn received information concerning a REAP conference that the commission will be getting approval for grants at the county level. License plate sale funds will remain in the county for these grants.

Steve Grimes presented a handout from Chris Fuller summarizing all the different volunteer projects he coordinated. Chris will continue these project through mid September. The handout is annex #15 to these minutes.

Chairman Kamp informed the Board that there were a number of thank youís this month in the Board packet on our summer programs. He thanked the staff for their work and successful programs. He also wanted Rita and staff to know what a good job they did on the Fall insert in the Quad City Times.

On motion by Makoben, seconded by Beckman, the meeting was adjourned at 7:37 pm.

Kamp (Chairman)

Makoben (Vice Chairman)