Bettendorf Park Board Minutes 07/14/04

MINUTES
BETTENDORF PARK BOARD
JULY 14, 2004

The Bettendorf Park Board held a regular meeting on July 14, 2004 at City Hall in the Council Chambers at 7:00 pm.

Present: Kamp, Makoben, Beckman, Gackle, and Glenn
Absent: None

Chairman Kamp opened the meeting to anyone present to address the Board regarding any item of interest that does not appear on the Agenda.

David Hurt, Commander for the VFW Post 9128 in Bettendorf, was present to address the Board. He handed out a letter, which is annex #1 to these minutes. Members of the Veterans organizations in Bettendorf are requesting the Park Board consider changing the name of the 23rd Street section of Middle Park to ìVeterans Parkî. The organization feels it would enhance the area and create an era of remembrance of veterans.

Mr. Hurt also informed the Board that the Master Gardeners Association is currently working with their organization to place flower and rock gardens at the Memorial site.

Chairman Kamp explained to Mr. Hurt that this item was not on the agenda and no action can be taken by the Board at this time. It can be added to the agenda next month.

Steve Grimes explained that if the Board wants to consider renaming the park, an adhoc committee is appointed to investigate the request. The committee comes back to the Board with their recommendation and a Public Hearing also needs to take place.

On motion by Makoben, seconded by Glenn, that the minutes of the special meeting held on June 8, 2004 and the regular meeting held on June 9, 2004 be approved and placed on file for future reference.

Roll call on motion: Ayes: Kamp, Makoben, Beckman, Gackle, and Glenn
Nays: None

On motion by Gackle, seconded by Makoben, that the bills be allowed as presented and that the Secretary be instructed to have checks drawn in the respective amounts.

Roll call on motion: Ayes: Kamp, Makoben, Beckman, Gackle, and Glenn
Nays: None

A list of the bills is annex #2 to these minutes.

The Board discussed agreement between the Park Board and the Scott County Family Y.

On motion by Makoben, seconded by Glenn, to direct Rita VanWetzinga to meet with the Director of the Y instead of approving the agreement.

Roll call on motion: Ayes: Kamp, Makoben, Beckman, Gackle, and Glenn
Nays: None

A copy of the Y agreement is annex #3 to these minutes.

Steve Grimes explained that the bid from General Constructors for the Field Sike project was reviewed at the Park Board meeting last night. The bid was over what is budgeted for the project. Shive Hattery, consultants, worked with the contractor to lower the bid, but there is still a shortage of approximately $50,000 in funding.

Sandy Doran, representing Shive Hattery, was present to review what to do if the Field Sike Project is rebid. She presented a handout with recommendations to try and lower the cost without compromising the quality of the project. The handout is annex #4 to these minutes. Also, all other bid documents and other memoís from Shive Hattery concerning the first bid is annex #5 to these minutes.

On motion by Makoben, seconded by Beckman, to reject the bid from General Constructors for the Field Sike Project.

Roll call on motion: Ayes: Kamp, Makoben, Beckman, Gackle, and Glenn
Nays: None

Steve Grimes informed the Board that another public hearing would need to be held because it is a new bid process. Some investigation would need to be done before the dates and times could be set.

On motion by Gackle, seconded by Beckman, to direct the staff to enter into a contract with Shive Hattery to begin the re-bidding process.

Roll call on motion: Ayes: Kamp, Makoben, Beckman, Gackle, and Glenn
Nays: None

Residents of the Field Sike neighborhood were present to voice their concerns with the project.

Charles Kuykendall, 6573 Eagle Ridge Road, submitted a letter to the Board, which is annex #6 to these minutes. He refused the request for an easement on his property for the project. He wanted Shive Hattery and the Board to understand that the water rights would have to change.

Bruce Norden, 6489 Eagle Ridge Road, informed the Board that he is rethinking signing of the easement and wanted that to be taken under consideration.

Jeff Jollay, 6467 Eagle Ridge Road, would like the residents to be informed of the next meeting that will be scheduled to discuss the Field Sike Project.

The Board reviewed the consent agenda.

On motion by Makoben, seconded by Beckman, to remove from the Consent Agenda Resolution #13-04, approving the amendment to agreement between Shive Hattery and the Bettendorf Park Board for the Field Sike Park construction services.

Roll call on motion: Ayes: Kamp, Makoben, Beckman, Gackle, and Glenn
Nays: None

The following items appeared on the consent agenda and were enacted by one motion:

On motion by Beckman, seconded by Makoben, to receive and file the Bettendorf Park and Recreation Foundation meeting minutes for May, 2004. The minutes are annex #7.

On motion by Beckman, seconded by Makoben, to receive and file the thank you letter from the Bettendorf Ole Timers for sponsoring their annual picnic. The letter is annex #8 to these minutes.

On motion by Beckman, seconded by Makoben, to approve the Special Event application from Russ Johnson for a dealership softball tournament at Crow Creek Park on September 12, 2004 from 8:00 am to 6:00 pm using Fields 1, 2, and 3. The special event application is annex #9 to these minutes.

On motion by Beckman, seconded by Makoben, to Approve Resolution #12-04, approving final payment in the amount of $5,896.49 to Burbach Aquatics for the Splash Landing project. Resolution #12-04 is annex #10 to these minutes.

Roll call on motion: Ayes: Kamp, Makoben, Beckman, Gackle, and Glenn
Nays: None

Monty Yegge informed the Board that the Sierra Club/Eagle View Group donated $1,000.00 toward the Field Sike Project.

Judy Gackle asked Stu Smith what could be done about all the foul balls coming from fields in Crow Creek Park.

Stu informed the Board that the department will try installing nets near the dug outs of fields #8 and #9. If this does not work, raising the backstops will be an expensive solution.

Commissioner Makoben informed the Board that he spent two hours with Senator Harkin on Saturday discussing what is being done in the state of Iowa for ìThe Healthy Lifestyles and Prevention (HeLP) America Act of 2004. A handout of what the act is about is annex #11 to these minutes.

On motion by Beckman, the meeting was adjourned at 7:43 pm.
Kamp (Chairman)

Makoben (Vice Chairman)