PV Board Minutes 7.6.04

MEMBERS PRESENT: Regular meeting was called to order at 7:00 p.m. by Vice-President Tana Barsness. Members present: Barsness, Hoffmann, Messman, O'Hara, Schurr. Absent: Dayman, Kaminski. Also present: Jim Spelhaug, Cyndy Behrer, Mike Clingingsmith, Christine Harvey, Cathy Miller, Dan Congreve, and Bill Barker.

AGENDA APPROVED: Motion by O'Hara, second by Messman that the Agenda be approved as presented. All ayes. Motion carried.

COMMUNICATIONS: Vice-President Barsness welcomed visitors to the meeting.

Dan Congreve, Bill Barker, and Cathy Miller representing the Reaching for Excellence committee (a combined effort of the PV Athletic, Chorus, Band and Orchestra Booster Clubs) updated the Board on their efforts in raising funds to furnish the high school music and wellness additions with the necessary equipment. They reported that 24 pledges have been received totaling $75,000 to date. The committee's goal is to raise $200,000 by October 1, 2004. They pointed out that the music and wellness centers will benefit virtually every PV student.

The Board thanked the committee for its cooperative efforts on behalf of PV students.

CONSENT AGENDA: Motion by O'Hara, second by Hoffmann that the Consent Agenda be approved as presented. All Ayes. Motion carried. The Consent Agenda consists of the following: approval of the minutes of the June 21, 2004, regular board meeting; the resignation and request for early retirement of Jane Beckman, art teacher at Pleasant View who has taught for the district for 21 years and has completed 26 years in education (effective at the conclusion of the 2004-05 school year); the resignation of Roxanne Schmertmann as a nurse at Bridgeview; the recommendation to increase Merry Jo Harmon's Letter of Assignment as an educational aide at Pleasant Valley Junior High by º hour per day for the 2004-05 school year; the probationary employment of Jean Collins, Katherine Henson, Carol Hunt, and Jennifer Locey as special education aides at Pleasant View for the 2004-05 school year; the extra-curricular drop of Joe Ambrose as assistant girls track coach and Brant Clausen as junior high assistant football coach; and adds of Stephen Hillman as assistant varsity boys basketball coach, Duane Dawson as head boys golf coach, Ryan King as assistant boys soccer coach, Gregory Fiscus as head boys soccer coach, Jeanene Keller as head boys swimming coach, Kimberly Dettlaff as dance team co-

advisor, Kathryn Dettlaff as dance team co-advisor, Chris Kohn as assistant varsity girls track, Christina Myatt as drama choreographer, Alan Conner as drum line advisor, Judy Schwartz as assistant varsity girls basketball coach, Nicole Allbaugh-Murray as assistant girls soccer coach, Judd Allbaugh as assistant girls soccer coach, Catherine Allbaugh as head girls soccer coach, Paul Eure as head girls swimming coach, Annie VanWetzinga as assistant sophomore softball, Jeremy Bowling as assistant wrestling coach, James Welch as junior high assistant football coach, Dave Hemming as junior high assistant wrestling coach, Paul Eure as junior high swimming coach, Melody Oswald as junior high assistant swimming coach, Ray VanWetzinga as junior high assistant football coach, and Sara Tinsman as assistant orchestral director; six open enrollment-in applications for the 2004-05 school year - four from Davenport Schools and two from Bettendorf Schools; the 28E Agreement for Advanced Food Preparation with Bettendorf Schools & Eastern Iowa Community College; the student teaching agreement with Kaplan College, appointment of Don Dehner as district child abuse investigator with Michele Barnes serving as alternate and Jim Sweeney as outside investigator for the 2004-05 school year; and the following resolutions to comply with the district's requirements for appointments normally handled in the Board of Directors Annual Meeting:

Be it resolved that the Board President, Board Secretary, Chief Financial Officer and Superintendent be authorized to sign warrants authorized by the Chief Financial Officer to be drawn upon the General Fund, Management Fund, Physical Plant and Equipment Levy Fund, Debt Service Fund and Nutrition Fund accounts maintained at Great River Bank & Trust, LeClaire, Iowa.

Be it resolved that the Board President, Board Secretary, Chief Financial Officer and Superintendent be authorized to sign warrants authorized by the Chief Financial Officer to be drawn upon the Imprest Payroll Account maintained at Quad-City Bank & Trust, Bettendorf, Iowa.

Be it resolved that the Board President, Board Secretary, Chief Financial Officer and Superintendent be authorized to sign warrants authorized by the Chief Financial Officer to be drawn upon the Elementary/Junior High Fund and Internal Service Fund accounts maintained at Valley State Bank, Eldridge, Iowa.

Be it resolved that the Board President, Board Secretary, Chief Financial Officer and High School Principal be authorized to sign warrants authorized by the Chief Financial Officer to be drawn upon the High School Activity Fund account maintained at Wells Fargo Bank Iowa, N.A., Davenport, Iowa.

Appointments of Treasurer and Secretary:

Joyce Bauwens is appointed as Treasurer of the Pleasant Valley Community School District for a one year term. The term will begin July 1, 2004, and end June 30, 2005.

Christine Harvey is appointed as Secretary of the Pleasant Valley Community School District for a one year term. The term will begin July 1, 2004, and end June 30, 2005.

Secretary and Treasurer will be bonded in the amount of $10,000 as per Code of Iowa, Section 291.2.

Appointment of Lane & Waterman as District Legal Counsel.

Dr. Spelhaug and the board thanked Jane Beckman who is retiring at the end of the 2004-05 school year as Pleasant View's art teacher, for her years of service to the children of the district. Mrs. Beckman will have completed 21 years of service to Pleasant Valley and 26 years in education.

EXPENSES APPROVED: Motion by Messman, second by Schurr that General Fund warrants be issued in the total amount of $275,822.84 in payment of invoices presented. All ayes. Motion carried.

Motion by Schurr, second by O'Hara that Nutrition Fund warrants be issued in the total amount of $513.55 in payment of invoices presented. All ayes. Motion carried.

Motion by O'Hara, second by Hoffmann that Elementary/Junior High Activity Fund warrants be issued in the total amount of $251.33 in payment of invoices presented. All ayes. Motion carried.

Motion by Messman, second by O'Hara that PV Spirit Gear Fund warrants be issued in the total amount of $4,126.65 in payment of invoices presented. All ayes. Motion carried. Motion by Hoffmann, second by Schurr that High School Activity Fund warrants be issued in the total amount of $30,060.47 in payment of invoices presented. All ayes. Motion carried.

Motion by O'Hara, second by Messman that PPEL Fund warrants be issued in the total amount of $8,295.14 in payment of invoices presented. All ayes. Motion carried.

Motion by Schurr, second by O'Hara that an Internal Service Fund warrant be issued in the total amount of $2,375.00 in payment of invoice presented. All ayes. Motion carried.

CURRICULUM CYCLE/MATRIX: Curriculum review and development has long been an important part of the teaching/learning process in the district. The district has historically utilized a committee structure comprised of teachers, administrators, and, occasionally parents and students, to study and revise its curricular content. Cyndy Behrer described the review process and shared a proposed structure for the systematic revision of curriculum in the district. The proposed cycle consists of: Year 1 - Implementation, Year 2 - Curriculum Writing, Year 3 - Monitoring/Maintenance/Revision, Year 4 - Monitoring/Maintenance/Revision, Year 5 - Evaluation, Year 6 - Program Definition. Each of the curricular areas in the district was shown at a particular point on the cycle corresponding to the most recent study/work that has been done in their area.

Motion by Messman, second by Schurr that the Board approve the curriculum review/revision cycle as presented. Roll call vote. Ayes - Messman, O'Hara, Schurr, Barsness, Hoffmann. Nays - none. Motion carried.

OATH OF OFFICE: Vice-President Barsness issued the Oath of Office to the Secretary of the Board, Christine Harvey, who will in turn issue the Oath of Office to the Treasurer of the Board, Joyce Bauwens.

REVIEW OF BOARD POLICY 603.1a, "INSUFFICIENT CLASSROOM SPACE": The Board reviewed Board Policy 603.1A, "Insufficient Classroom Space" which is required by law and board policy to be reviewed on an annual basis. No changes to the policy were recommended.

Motion by O'Hara, second by Hoffmann that Board Policy 603.1A, "Insufficient Classroom Space" stand as written. Roll call vote. Ayes - O'Hara, Schurr, Barsness, Hoffmann, Messman. Nays - none. Motion carried.

IASB LEGISLATIVE ACTION PRIORITIES: After discussion the Board reached consensus on the following three resolutions: the Iowa Association of School Boards supports: 1) setting allowable growth at a rate that encourages continuous school improvement and reflects actual cost increases experienced by school districts, 2) continuation or renewal of the statewide financial commitment including but not limited to: a) early childhood initiatives, including reading instruction/class size, b) community empowerment areas for instruction of pre- school children, c) Excellence in Education program, Phases I, and II, d) school infrastructure grants through the Vision Iowa program, e) state technology grants of at least $30 million for school districts, f) Student Achievement and Teacher quality funds sufficient to maintain or grow the program, 3) full state funding to implement quality professional development to improve student learning through each school district's Career Development Plan (2004 IASB Priority). At its July 19 meeting, the Board will discuss and finalize the last two priorities.

H.S. MUSIC & WELLNESS ADDITION CHANGE ORDER 5A & 5B: Dr. Spelhaug explained that the existing music facility has always had low ceilings in the hallway, small group ensemble, and practice rooms. This was caused by HVAC units that had been installed lower than necessary given the height of the roof deck. Change order #5A and 5B moves that HVAC equipment and ducting upward so as to allow 9' - 10' ceilings that are standard in rooms and hallways. Total cost for this work is $7,107.

Motion by O'Hara, second by Schurr that the board approve high school wellness/music addition change orders 5A & 5B for a total of $7,107. Roll call vote. Ayes - O'Hara, Schurr, Barsness, Hoffmann, Messman. Nays - none. Motion carried.

The meeting adjourned at 8:30 p.m.

Relay for Life Teen Dance for Junior High Students &PVCHS Freshman Parent chaperones provided. Families and students welcome. Wednesday, August 4, 6-9 p.m. - PVCHS Cafeteria. Admission $5.

Funds raised will support two PV students diagnosed with cancer. A team of PV parents has formed and will participate in the relay starting at 5:00 p.m. Friday, August 13 - 7:00 a.m. Sat. August 14 at the BHS track. Questions - Call Janice Foley - 332-4661 or Nancy Cornfield - 332-3560

Open Enrolling Kindergarten Students

Students entering Kindergarten for the 2004-05 school year have the opportunity to request open enrollment until Friday, September 17, 2004. For further details, call 332-5550.

Pleasant Valley Schools Foundation Alumni Data Base If you are an alumnus of Pleasant Valley Community Schools, we'd like to hear from you. We are developing an alumni data base and will make this available for class reunions. Please let us know your address and phone number and year of graduation so you can be kept informed of your class events. Call (563)332-5550 or e-mail harveychris@pleasval.k12.ia.us. **CLASS REUNION INFORMATION** Class of 1994 10 Year Reunion August 14, 2004, 6 PM Celebration Belle Cruise Line Contact Nikki Boehl at Boehln@pleasval.k12.ia.us or (563)940-1728 or Brett Zemba at brettzemba@insightbb.com

Next Board Meeting Next Board Meeting Monday, July 19, 2004 7:00 PM Belmont Administration Center