PV School Board meeting 6.7.04

Minutes of Pleasant Valley School Board Minutes of June 7, 2004

MEMBERS PRESENT: Regular meeting was called to order at 6:15 p.m. by President Debbie Dayman. Members present: Barsness, Dayman, Messman, O'Hara, Schurr, Thornton. Absent: Hoffmann. Also present: Jim Spelhaug, Cyndy Behrer, Mike Clingingsmith, Christine Harvey, Michele Barnes, Tim Bradley, Mark Jones, Steve Cotton, Cindi VenHorst, Linda Heiselman, Nadine Roth, Jodi Buzzell, Mary Louise Speer, Kathy Kaminski, Laura Hechtel.

EXECUTIVE SESSION APPROVED: Motion by Messman, second by Barsness that the Board hold a closed session as provided in section 21.5(1)(i) of the open meetings law to evaluate the professional competency of an individual whose appointment is being considered to prevent needless and irreparable injury to that individual's reputation, as that individual has requested a closed session. Roll call vote. Ayes - Messman, O'Hara, Schurr, Thornton, Barsness, Dayman. Nays - none. Motion carried.

AGENDA APPROVED: Motion by Thornton, second by O'Hara that the Agenda be approved as presented. All ayes. Motion carried.

The Board met in closed session from 6:15 p.m. - 7:20 p.m. for the purpose of interviewing two candidates for the open Director District #2 position.

In open session, motion by Thornton, second by O'Hara that the Board appoint Kathy Kaminski as Director of District 2 from June 8, 2004 - September 20, 2004. Roll call vote. Ayes - Thornton, Barsness, Dayman, Messman, O'Hara, Schurr. Nays - none. Motion carried.

COMMUNICATIONS: Director Thornton received word from a district resident that Orchestra Director, Robert Swinney and his students have performed in Muscatine, at the Welcome Center, and at the LeClaire Presbyterian Church and have represented the district very well.

Director Thornton also thanked the school district and its residents for allowing her to represent them on the Board for the last six years.

Dr. Spelhaug presented Director Thornton with a plaque in honor of her service to the district's students. He thanked her and her family for their many contributions.

Director Barsness gave the board's best wishes to Mary Ritter, Reading teacher at Bridgeview, who has resigned.

Cyndy Behrer commended Mrs. Menke, faculty, and graduating seniors for an excellent graduation ceremony.

Ms. Behrer also commented that AEA's Special Education Director, David Quinn, has stated in his compliance review that the special education students attending Pleasant Valley Schools are very well served.

Dr. Spelhaug also congratulated the class of 2004 and thanked Director Thornton for being a part of the ceremony.

He announced that the district received just under $80,000 from the Scott County Regional Authority (SCRA) at its spring distribution. $50,000 is for the first phase of fund raising to equip the wellness and music additions at the high school; $20,000 is for books at the junior high library; and $8,916 is for playground equipment at Riverdale Heights. He thanked and acknowledged the Scott County Regional Authority for its tremendous support of the school district.

Mail-in Registration is proceeding well. Any parents who have not yet returned the registration packet are asked to do so at their earliest convenience. Dr. Spelhaug reinforced that by doing so parents will save considerable time and the district will save money.

CONSENT AGENDA: Motion by Barsness, second by Thornton that the Consent Agenda be approved as presented. All Ayes. Motion carried. The Consent Agenda consists of the following: approval of the minutes of the May 17, 2004, Regular Board meeting; the resignations of Debbie Claussen as a 3/6 time family consumer science teacher and as a 3/6 time special education aide at the high school, Mary Ritter as a reading teacher at Bridgeview, and Tami Stelk as a special education aide at Riverdale; the employment of Debbie Claussen as a full-time family consumer science teacher at the high school for the 2004-05 school year; the employment of Melissa Beaver and Diane Kapalis as special education aides at the high school for the 2004-05 school year; the extra-curricular drop of Connie Nagel as Pleasant Valley Junior High newspaper advisor and assignments of Nancy Dehner as PVJH newspaper advisor and Trevor Zahn as junior class sponsor; approval of cooperative agreements for student teachers with The University of Iowa and the University of Northern Iowa; approval of the 28E Agreement with EICC & Bettendorf Community School District for the Transportation Technologies Academy; and approval of the 28E Agreement with the Scott County Board of Supervisors and PVCSD for the Scott County Sheriff's Liaison Officer.

EXPENSES APPROVED: Motion by Thornton, second by O'Hara that General Fund warrants be issued in the total amount of $143,549.31 in payment of invoices presented. All ayes. Motion carried.

Motion by Barsness, second by Messman that Nutrition Fund warrants be issued in the total amount of $41,171.80 in payment of invoices presented. All ayes. Motion carried.

Motion by Schurr, second by O'Hara that Elementary/Junior High Activity Fund warrants be issued in the total amount of $10,622.47 in payment of invoices presented. All ayes. Motion carried.

Motion by O'Hara, second by Thornton that High School Activity Fund warrants be issued in the total amount of $47,717.34 in payment of invoices presented. All ayes. Motion carried.

Motion by Messman, second by Barsness that PPEL Fund warrants be issued in the total amount of $49,721.77 in payment of invoices presented. All ayes. Motion carried.

SUMMER SCHOOL CURRICULAR REVISIONS: Under the dual leadership of principals Michele Barnes and Tim Bradley, a team of elementary teachers revised the district's K-6 summer school program. Among the changes the committee proposes are more rigorous use of pre and post assessment data, more effective information sharing tools, and the purchase of Summer Success, a curriculum linked to the district's literacy framework. The Committee also reviewed a) Parent Letter, b) Teacher Information Sheet, c) Summer School Report Form, d) Suggested Schedule. Over 160 students have enrolled for K-6 summer school which will be offered July 26 - August 12. The committee thanked the Bechtel Trust & Foundation for providing funds to purchase Summer Success materials.

Motion by Messman, second by Barsness that the Board approve the district's revised Summer School Program as presented. Roll call vote. Ayes - Messman, O'Hara, Schurr, Thornton, Barsness, Dayman. Nays - none. Motion carried.

IOWA ASSOCIATION OF SCHOOL BOARDS LEGISLATIVE ACTION PLANS FOR 2004-05 DISCUSSION: The Iowa Association of School Boards is asking boards of education to start thinking about legislative priorities for next year. Dr. Spelhaug asked Board members to consider legislative issues to be discussed and approved in July.

CLOSE OUT AND FINAL ACCEPTANCE OF PLEASANT VIEW ELEMENTARY SCHOOL WINDOW AND STOREFRONT REPLACEMENT PROJECT: The district is ready to close out the Pleasant View Elementary School Window and Storefront Replacement Project. All of the work on the project has been completed and a final request for payment has been received from the contractor, East Moline Glass Company.

Motion by O'Hara, second by Thornton that the Board approve final acceptance of the Pleasant View Elementary School Window and Storefront Replacement Project. Roll call vote. Ayes - O'Hara, Schurr, Thornton, Barsness, Dayman, Messman. Nays - none. Motion carried.

CLOSE OUT AND FINAL ACCEPTANCE OF PLEASANT VIEW BOILER REPLACEMENT PROJECT: The district is ready to close out the Pleasant View Elementary School Boiler Replacement Project. All of the work on the project has been completed and a final request for payment has been received from the contractor, Johnson Contracting Co., Inc.

Motion by O'Hara, second by Barsness that the Board approve final acceptance of the Pleasant View Elementary School Boiler Replacement Project. Roll call vote. Ayes - O'Hara, Schurr, Thornton, Barsness, Dayman, Messman. Nays - none. Motion carried.

CHANGE ORDER #1 AND #2 FOR PLEASANT VALLEY HIGH SCHOOL INSTRUMENTAL/WELLNESS ADDITIONS: Dr. Spelhaug explained that change order #1 for the PVCHS Instrumental/Wellness additions is related to increasing the size of the sanitary sewer from 4" to 6" and putting it 4' - 5' deeper than originally planned. It was thought the existing sewer ran under the current building but it is actually located right under the west wall of the addition. Change order #2 is related to the need to remove and replace loose back fill that is not acceptable for footings.

Motion by Barsness, second by Messman that the Board approve Change Order #1 for the PVCHS Music/Wellness additions in the amount of $7,938.00 and Change Order #2 for the PVCHS Music/Wellness additions in the amount of $1,500.00. Roll call vote. Ayes - Barsness, Dayman, Messman, O'Hara, Schurr, Thornton. Nays - none. Motion carried.

CHANGE ORDER #1 FOR BRIDGEVIEW ELEMENTARY ADDITION: Dr. Spelhaug explained that for Change Order #1 for the Bridgeview Elementary addition, the location of the sewer lines require the trenches to be 5' deeper than originally planned. The change order pays for that excavation, removal, backfill, and compaction.

Motion by Thornton, second by Schurr that the Board approve Change Order #1 for the Bridgeview Elementary addition in the amount of $6,882.00. Roll call vote. Ayes - Thornton, Barsness, Dayman, Messman, O'Hara, Schurr. Nays - none. Motion carried.

ACCEPTANCE OF HIGH SCHOOL AND PLEASANT VIEW CARPET BIDS: Dr. Spelhaug recommended that the board accept the low bid of $59,989.00 on the High School and Pleasant View Flooring Replacement Project from Dave's Floor Trends. Two bids were received and the low bid is approximately $10,000.00 below what was projected in the Five Year Capital Projects Plan for this project.

Motion by Messman, second by Barsness that the board accept the low bid of $ 59,989.00 from Dave's Floor Trends for the High School and Pleasant View Flooring Replacement Project. Roll call vote. Ayes - Messman, O'Hara, Schurr, Thornton, Barsness, Dayman. Nays - None. Motion carried.

The meeting adjourned at 8:18 p.m.

2004 P.V. SUMMER TENNIS CLINIC * For students in grades 3 - 9 in 2004-05. * Two sessions, 10 hours each, M-F, 2 hrs./lesson. * M-F, June 28-July 2, 6:00 - 8:00 PM * M-F, July 12 - 16, 6:00 - 8:00 PM * At the PVCHS Tennis Courts - taught by PV Boys Tennis Coach, Randy Brockhage & Asst. Coach Beth Huinker. * Cost - $40/person/session includes a t-shirt. * 2 children from same family $75 & 3 children from the same family $110. * Registration form available at www.pleasval.k12.ia.us * Questions? Call Randy Brockhage-320-3485. * Intended for the beginner.



Open Enrolling Kindergarten Students

Students entering Kindergarten for the 2004-05 school year have the opportunity to request open enrollment until Friday, September 17, 2004. For further details, call 332-5550.

Pleasant Valley Schools Foundation Alumni Data Base If you are an alumnus of Pleasant Valley Community Schools, we'd like to hear from you. We are developing an alumni data base and will make this available for class reunions. Please let us know your address and phone number and year of graduation so you can be kept informed of your class events. Call (563)332-5550 or e-mail harveychris@pleasval.k12.ia.us.

**CLASS REUNION INFORMATION** Class of 1984 20 Year Reunion July 2 - 4, 2004 Contact Ann Reynolds Huss at ahuss2@excite.com for further information

PV All-Class '70's Reunion Saturday, July 3, 2004 Tanglewood Hills Pavilion 7 PM - Midnight Inviting all alumni from the classes of 1970 through 1980. For more details and registration information, please contact Tracey Kuehl (563)289-4179 or Marty Larson (563)289-3830