Bettendorf Park Board Minutes 4/13/04

MINUTES OF BETTENDORF PARK BOARD SPECIAL MEETING
APRIL 13, 2004

The Bettendorf Park Board held a special meeting on April 13, 2004 in the Council Chambers at City Hall at 4:00 pm.

Present: Kamp, Makoben, Beckman, Gackle, and Glenn
Absent: None

The Board reviewed Rita VanWetzinga and Brad Petersonís monthly reports, which are annex #1 and #2 to these minutes.

Stu Smith reviewed the park maintenance monthly report, which is annex #3 to these minutes.

Stu reviewed the three proposals received for beverage vending machines in the parks. Proposals were received from Coke, Pepsi, and Dr.Pepper/7 Up. Coke and Pepsi had the same commission. Pepsiís sport drink would sell at $1.25 versus Cokeís sport drink at $1.00. Pepsiís sport drink product is Gatorade. Dr. Pepper/7 Up had a higher commission, but they were charging a higher price to purchase the product. We have had Coke twice and Pepsi once for this type of service in the parks. This isnít a big moneymaker for the parks, but provides a service for the people in the parks. Our primary focus has been to keep the price down. Stu also requested a market share report from the vendors. Pepsi was the largest, then Coke, and then Dr. Pepper/7 Up. Based on past history we sell more Pepsi and Coke products.

The Board will approve the proposal submitted by Pepsi by Resolution at the Wednesday night meeting.

Commissioner Makoben asked if the Grand Excursion Event would be requesting use of any of the boat docks in Leach Park?

Steve Grimes informed the Board that two boats would need to have access to Leach Park. What it involves will be determined at a committee meeting.

Jon Waddell was present to review the monthly golf administration report, which is annex #4 to these minutes. He informed the Board that rounds are up 500 in April from last April and up over 1500 rounds year-to-date. He also presented a time line on a marketing plan. Some of the ideas came from the Marketing Committee and others were ideas shared from other pros.

The Board congratulated Jon on completing his PGA certification.

Commissioner Gackle asked if there was a budget for the marketing plan?

Jon explained that the web site would be created in house. The cost of a domain name is approximately $30 per year. The web site would be linked to the city web site and can also be linked to other golf courses. Survey cards would be placed on the front counter in the clubhouse. E-mail addresses would be on the survey to build a database.

Commissioner Makoben recommended that all advertising include the new web site address, once it is in place.

Commissioner Gackle asked if any other advertising was done besides the Yellow Book because she knew they were expensive.

Jon explained that just a listing is done in the other telephone books. The other companies have been approached and were not interested in the trade option.

Commissioner Makoben asked about the direct billing at the Lodge and Isle of Capri.

Jon explained that vouchers would be given to the hotel for their guests interested in a golf package. The guests would give the voucher to the golf course starter and then the hotelís would be billed from these vouchers. Jon indicated that he has also contacted other local motels.

Steve Grimes reviewed the administration monthly report, which is annex #5 to these minutes. He requested the Board add a Special Event Application from the March of Dimes for their annual Walk America to be held at the bandshell shelter on April 24, 2004 from 6:00 am to 12:30 pm. to the agenda. Their application came in late and the event is before the next Board meeting.
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On motion by Glenn, seconded by Makoben, to add the Special Event Application from the March of Dimes to the Agenda.

Roll call on motion: Ayes: Kamp, Makoben, Beckman, Gackle, and Glenn
Nays: None

The March of Dimes Special Event Application is Annex #6 to these minutes.

On motion by Glenn, seconded by Makoben, to approve the Special Event Application from the March of Dimes to hold the Walk America on April 24, 2004 at the bandshell shelter.

Roll call on motion: Ayes: Kamp, Makoben, Beckman, Gackle, and Glenn
Nays: None

Steve Grimes informed the Board that, Ryan Goff, an Eagle Scout would receive an award from the Iowa Urban Forrest Association at a City Council Meeting on April 20, 2004 at 7:00 pm. This was a project that was completed along Crow Creek Rd. He invited the Park Board members to attend the meeting.

Steve Grimes reported to the Board that Shive Hattery finalized all the reports necessary for the Corp of Engineers for the Field Sike Project. The next step will be to move forward in securing the easements and then go out for bid. We are looking at late summer before construction will start.

Steve Grimes presented an article he found on the computer regarding the use of cell phones with cameras at facilities. This article is annex #7 to these minutes.

Steve Grimes informed the Board that he asked the Iowa Park and Recreation Association to see if any other cities have developed an ordinance regarding use of this type of cell phone. He had not received anything, yet. However, the State of Iowa is going to come up with something statewide, which would take care of this concern. Steve recommended to the Board to defer this until the State takes action. There are laws in place regarding privacy.

The Board discussed trade options with Yellow Book and the Quad City Radio Group for Palmer Hills Golf Course.

On motion by Beckman, seconded by Glenn, to approve the Yellow Book trade option for Palmer Hills Golf Course.

Roll call on motion: Ayes: Kamp, Makoben, Beckman, Gackle, and Glenn
Nays: None

On motion by Beckman, seconded by Glenn, to approve the Quad City Radio trade option for Palmer Hills Golf Course.

Roll call on motion: Ayes: Kamp, Makoben, Beckman, Gackle, and Glenn
Nays: None

Chairman Kamp adjourned the meeting at 4:30 pm.

Kamp (Chairman)

Makoben (Vice Chairman)