Bettendorf Park Board Minutes 3/10/04

MINUTES of BETTENDORF PARK BOARD, MARCH 10, 2004

The Bettendorf Park Board held a regular meeting on March 10, 2004 at City Hall in the Council Chambers at 7:00 pm.

Present: Kamp, Makoben, Beckman, Gackle, and Glenn
Absent: None

Chairman Kamp opened the meeting to anyone present to address the Board regarding any item of interest that does not appear on the Agenda. There was no one present.

On motion by Glenn, seconded by Gackle, that the minutes of the special meeting held on February 10, 2004 and the regular meeting held on February 11, 2004 be approved and placed on file for future reference.

Roll call on motion: Ayes: Kamp, Makoben, Beckman, Gackle, and Glenn
Nays: None

On motion by Makoben, seconded by Beckman, that the bills be allowed as presented and that the Secretary be instructed to have checks drawn in the respective amounts.

Roll call on motion: Ayes: Kamp, Makoben, Beckman, Gackle, and Glenn
Nays: None

A list of the bills is annex #1 to these minutes.

Mark and Ann Brockway, Brockway Land Planning Associates, were present to review the progress on the fund raising package for the Field Sike Project.

Mark Brockway handed out a copy of a brochure that will be mailed to fifty funding sources. He also presented a copy of the cover letter, a copy of the list of funding sources, and a copy of the targeted direct mail timeline. He will attend the May Park Board meeting to discuss his progress. This information is annex #2 to these minutes.

Trevor Miller was present to address the Board to review his completed Eagle Scout project. He built and installed six wood duck houses; three of them located in Crow Creek Park and three located in Pigeon Creek Park. He informed the Board that the wood ducks should be nesting within a month. Also, part of his project was a presentation to a classroom at Hoover Elementary School.

The Board thanked Trevor for his contribution to the parks.

His handout is Annex #3 to these minutes.

The Board reviewed the financial and operational reports for February, 2004, which are annex #4 to these minutes.

Chairman Kamp appointed Bob Glenn and Larry Makoben to serve on the joint committee with the YMCA.

The Board authorized Steve Grimes to write a letter to Frank Klipsch, YMCA President/CEO, and inform him of the two park board members that were appointed, and make arrangements to get the committee activated.

Steve Grimes informed the Board that Jason Decker was no longer interested in pursuing his request regarding acquiring park property adjacent to his lot line in the Highland Green 2nd Addition, due to the cost.

The Board reviewed the list of recommended suggestions for grant applications to the Riverboat Development Authority in the Spring.

On motion by Beckman, seconded by Makoben, to direct staff to write a grant to the Riverboat Development Authority for the expansion of the nursery at the Life Fitness Center and write a grant to the Scott County Regional Authority for the golf course clubhouse project.

Roll call on motion: Ayes: Kamp, Makoben, Beckman, Gackle, and Glenn
Nays: None

Steve Grimes informed the Board that prohibiting cell phones with cameras at Splash Landing and the Life Fitness Center lap pool and locker rooms is an informal item at this point. They have been used in public areas inappropriately in some communities. We have not received any complaints, but would rather not wait for a problem to occur. We are investigating for some type of policy and will come back next month with a recommendation.

Greg Jager informed the Board that this is not anything that has come to our attention, but is something people are concerned about. He feels it is a good idea to be proactive on it and supports Steve Grimesí actions on this.

The following items appeared on the consent agenda and were enacted by one motion:

On motion by Gackle, seconded by Beckman, to approve the Special Event Application from the Leukemia Society for use of Middle Park for an evening walk fundraiser on October 2, 2004 from 2:00 pm to 10:00 pm. Special Event Application is annex #5 to these minutes.

On motion by Gackle, seconded by Beckman, to receive and file the letter from Erin Franich, 2207 Salem Court, regarding Splash Landing fees. The letter is annex #6 to these minutes.

On motion by Gackle, seconded by Beckman, to approve the payment to Hillebrand Construction for final settlement of the Splash Landing Project in the amount of $49,387.81. A copy of the payment information is annex #7 to these minutes.

On motion by Gackle, seconded by Beckman, to approve the Special Event Application from the Bettendorf Jaycees to hold the annual Mayorís Easter Egg Hunt at Lowry Field in Middle Park on April 4, 2004. A copy of the Special Event Application is annex #8 to these minutes.

On motion by Gackle, seconded by Beckman, to approve the Special Event Application from Schebler Company for a company picnic at the bandshell in Middle Park on July 24, 2004. The Special Event Application is annex #9 to these minutes.

On motion by Gackle, seconded by Beckman, to receive and file the Park Foundation Minutes for December 9, 2003 and the financial reports for December 2003 and January 2004. The minutes and financial reports are annex #10 to these minutes.

On motion by Gackle, seconded by Beckman, to approve the Special Event Application from Juanita Schillig for the Bettendorf Jayceeís Run with Carl event on September 6, 2004 from 5:00 am to noon. The Special Event Application is annex #11 to these minutes.

On motion by Gackle, seconded by Beckman, to approve the Mississippi Valley Track Club request for continued affiliation status with the Bettendorf Park and Recreation Department and use of the Bettendorf High School track for their team practices and two youth track meets. The letter is annex #12 to these minutes.

Roll call on motion: Ayes: Kamp, Makoben, Beckman, Gackle, and Glenn
Nays: None

Greg Jager informed the Board that the Splash Landing matter has been resolved. With all the difficulties we had and the issue of identifying what caused the problems, the settlement was fair.

Greg Jager informed the Board that they would be going into executive session under the Iowa Code Section 21.5 (1) j: To discuss the purchase of particular real estate only where premature disclosure could be reasonably expected to increase the price the governmental body would have to pay for that property. The minutes and the tape recording of a session closed under this paragraph shall be available for public examination when the transaction discussed is completed.

On motion by Makoben, seconded by Gackle, to close the regular meeting and go into executive session.

Roll call on motion: Ayes: Kamp, Makoben, Beckman, Gackle, and Glenn
Nays: None

On motion by Makoben, seconded by Gackle, to close the executive session and resume the regular meeting.

Roll call on motion: Ayes: Kamp, Makoben, Beckman, Gackle, and Glenn
Nays: None

On motion by Beckman, seconded by Gackle, to direct staff to take no action for the potential purchase of property.

Roll call on motion: Ayes: Kamp, Makoben, Beckman, Gackle, and Glenn
Nays: None

Commissioner Glenn expressed his concerns about putting all our eggs in one basket with a new Golf Course Club House. We need to take a look at what has happened over the last six years regarding the loss of rounds and revenues and increased expenses. Also, the direction of Splash Landing and what happens if we cannot break even with revenue and expenses and how that will effect the Life Fitness Center.

Commissioner Makoben reported that he and Commissioner Glenn attended the REAP meeting in Maquoketa. Both their names are on the ballot to be delegates for conferences to be held in DesMoines. The vote is taking place this evening. There was a large turn out at the meeting. People are taking an interest in what is happening to waterways and improving land use.

Chairman Kamp stated as a follow-up to what Commissioner Glenn expressed regarding the golf course clubhouse, we need to move forward and put together the history of rounds and revenues, etc.

On motion by Glenn, seconded by Beckman, the meeting was adjourned at 8:03 pm.

Kamp (Chairman)

Makoben (Vice Chairman)