PV Board Minutes 3.15.04

Regular meeting was called to order at 7:00 p.m. by President Debbie Dayman. Members present: Barsness, Dayman, Messman, Schurr. Absent: Hoffmann, O'Hara, Thornton.

Also present: Jim Spelhaug, Cyndy Behrer, Mike Clingingsmith, Christine Harvey, Randy Teymer, Debbie Menke, Don Dehner, Mary Louise Speer, Mary Beth Kunau, Jean Mattson, Linda Noble, Kay Kaiser, Cassie, Aleta & Donald Batz, Kevin, Michele & Ted Breckenfelder, Mark Travis & Susan Connolly-Travis, Samantha, Melissa & Debra Molsberry, Madison and Andrea Jensen, Keeley Kangas, Tom & Patricia McGee, Jenni & Dottie Park, Jacob & Ruth Ward, Gene Bolich, Steve Zbylicki.

AGENDA APPROVED: Motion by Barsness, second by Schurr that the Agenda be approved as presented. All ayes. Motion carried.

COMMUNICATIONS: President Dayman welcomed visitors to the meeting.

Director Messman commended the cast, crew, and volunteers of the junior high production of Annie Junior. She also reminded board members and the public that no later than March 31 is the target date for the school board and citizens to contact their legislators regarding education and education funding. She said the Senate passed SF 2246, mandatory retention/reading, on March 11. This bill requires a policy to retain a student in grade 3 if the child is more than one year below the third grade reading level. Research shows that retention fails to increase achievement and also increases the drop-out rate among those retained. Dr. Spelhaug added that the state's Class Size Reduction funding ($30 million) is tied to this bill. Without this funding the district would not receive the $150,000 it has been receiving to pay for additional elementary classroom teachers. Board members, faculty and staff, and citizens are urged to contact their legislators personally regarding this issue and school funding generally. Area legislators' addresses are as follows:

Senator Maggie Tinsman, 3541 E. Kimberly Rd., Davenport, IA 52807, maggie.tinsman@legis.state.ia.us Senator Bryan Sievers, 27135 1st Avenue, New Liberty, IA 52765, bryan.sievers@legis.state.ia.us Representative Joe Hutter, 5 Hutter Lane, Bettendorf, IA 52722, joe.hutter@legis.state.ia.us Representative Steven Olson, 2176 210th St., Grand Mound, IA 52751,steven.olson@legis.state.ia.us

President Dayman congratulated the 8th Grade Band on their Division 1 rating at the SEIBA contest. She also welcomed Mr. William Keleture back.

Cyndy Behrer congratulated the 6th grade math teams. All of them ranked in the top seven teams at the recent AEA 6th Grade Math Bee Competition - Riverdale - 1st, Pleasant View - 2nd, Bridgeview - 3rd, and Cody - 7th. The coaches are David Barber, Zach Day, Linda Goetz, and Cathi Betts respectively. Individually, Vikas Velagapudi, Riverdale, placed first, Sarah Miller, Bridgeview, placed second, and Tom McGee, Pleasant View, placed third.

She also reported receiving a notice from U.S. Secretary of Education Rod Paige regarding the No Child Left Behind legislation which indicates more latitude will be given in the definition of "highly qualified" professional staff. This same information was published in the Quad City Times on Tuesday, March 16.

Dr. Spelhaug told the Board that the Legislature has targeted its session to be completed on April 9. March 19 is the date for the Revenue Estimating Conference. He urged the board and community to contact their legislators if they have not done so already. The district's positions have been outlined in the previous two "Last Week's Board Meeting" publications.

Pleasant View principal, Don Dehner, introduced Mary Beth Kunau and her sixth grade Leadership Class students. They presented their OSS "Operation School Supplies" project to the Board. Their goal was to collect 10,000 school supply items to send to Iraqi children. They collected over 18,000 pieces by going door-to-door and calling on various local businesses. Leadership Class members are Cassie Batz, Kevin Breckenfelder, Andrew Healey, Will Horvat, Madison Jensen, Keeley Kangas, Alec Madsen, Tom McGee, Samantha Molsberry, Jenni Park, Mark Travis, and Jacob Ward. They involved the entire Pleasant View school in this project and were interviewed and appeared on KWQC-TV news. A tape of this broadcast was shown.

CONSENT AGENDA: Motion by Messman, second by Barsness that the Consent Agenda be approved as presented. All Ayes. Motion carried. The Consent Agenda consists of the following: approval of the minutes of the March 1, 2004, Regular Board meeting; the resignation of Michael Mendelin as an elementary teacher at Cody effective the end of the 2003-04 school year, the regular employment of Tim Dixon as a part-time custodian at Bridgeview, Ron Groth as a part-time custodian at Pleasant Valley Junior High, and Robert Boyd as a part-time custodian at PVCHS; and three open enrollment applications-in - one for 2003-04 and two for 2004-05, all from Bettendorf Schools.

EXPENSES APPROVED: Motion by Barsness, second by Messman that General Fund warrants be issued in the total amount of $78,052.71 in payment of invoices presented. All ayes. Motion carried.

Motion by Messman, second by Barsness that Nutrition Fund warrants be issued in the total amount of $50,680.70 in payment of invoices presented. All ayes. Motion carried.

Motion by Schurr, second by Messman that Elementary/Junior High Activity Fund warrants be issued in the total amount of $5,532.69 in payment of invoices presented. All ayes. Motion carried.

Motion by Barsness, second by Messman that High School Activity Fund warrants be issued in the total amount of $55,150.07 in payment of invoices presented. All ayes. Motion carried.

Motion by Schurr, second by Barsness that PPEL Fund warrants be issued in the total amount of $85,198.48 in payment of invoices presented. All ayes. Motion carried.

GUIDANCE DEPARTMENT WEB PAGE PRESENTATION: As a result of participation in the district's Front Page technology class offering, Linda Noble and Kay Kaiser shared the high school guidance department's completely revamped website. Students, parents and other interested viewers can now obtain financial information, scholarship offerings, important testing dates, the guidance calendar and a senior "To Do" list from the district's website. Access the guidance website by first selecting High School on the district website at www.pleasval.k12.ia.us and then clicking on guidance from there.

APPROVAL OF EXTRA-CURRICULAR ELIGIBILITY POLICY: On March 1, the Board was presented a draft Extra-Curricular Eligibility Policy. High School Principal, Debbie Menke, and High School Associate Principal for Activities Randy Teymer reminded the Board that the proposed internal standard requires that students involved in the district's extra-curricular program be passing all subjects. Failure to be passing all subjects will not create ineligibility but will trigger automatic assignment to 8th period resource under several guidelines. This will be implemented for the 2004-05 school year.

Motion by Barsness, second by Messman that the Board approve the Extra-Curricular Eligibility policy as presented. Roll call vote. Ayes - Barsness, Dayman, Messman, Schurr. Nays - none. Motion carried.

PUBLIC HEARING FOR HIGH SCHOOL MUSIC & WELLNESS PROJECT: President Dayman opened a public hearing at 7:47 p.m. for public input regarding the High School Music & Wellness project.

As there were no comments from the public, the hearing was closed at 7:48 p.m.

CONSTRUCTION DOCUMENT APPROVAL - BRIDGEVIEW ELEMENTARY CLASSROOM ADDITION: District architect, Steve Zbylicki was present and reviewed construction documents for the Bridgeview Elementary Classroom addition project with the board. The bid date for the Bridgeview project is April 20. A pre-bid conference for contractors will be held on April 12. A public hearing on the Bridgeview Elementary project will be held at the April 5th board meeting.

Motion by Messman, second by Barsness that the Board approve the plans and specifications for the Bridgeview Elementary Classroom addition project as presented. Roll call vote. Ayes - Messman, Schurr, Barsness, Dayman. Nays - none. Motion carried.

2002-2003 ANNUAL AUDIT REPORT: Mike Clingingsmith presented the audit report from Hunt, Kain & Associates for the fiscal year ended June 30, 2003. The auditors issued an unqualified opinion on the district's financial statements. An unqualified opinion is the most favorable outcome an entity can receive from an audit report. The district's total net

assets at the end of the 2002-03 fiscal year are $23,719,846. Net assets increased by $1,847,188 during 2002-03. General fund revenues totaled $20,769,588 for 2002-03 and general fund expenditures were $21,028,945 for 2002-03. The breakdown of funding sources for revenue in the general fund was 59.2% from local sources, 39.4% from state sources and 1.4% from federal sources. Mr. Clingingsmith thanked the central office staff and others involved in the audit for their assistance in completing the audit. The Board congratulated Mr. Clingingsmith and the entire business office on the receipt of another very good audit report.

Motion by Schurr, second by Barsness that the Board accept the audit report from Hunt, Kain & Associates for the year ended June 30, 2003. Roll call vote. Ayes - Schurr, Barsness, Dayman, Messman. Nays - none. Motion carried.

ESTABLISH DATE FOR 2004-05 CERTIFIED BUDGET HEARING: The board was asked to establish a date and time to hold a public hearing and adopt the certified budget for 2004-05. At the last board meeting, Mr. Clingingsmith presented a preliminary review of 2004-05 property tax levy rates based on a 2% allowable growth rate. Mr. Clingingsmith proposed certifying a rate of $13.46 (rounded to nearest penny) per $1,000 taxable valuation for 2004-05. Based on the final direction of the board, Mr. Clingingsmith will prepare and publish a proposed budget summary with a total tax levy not to exceed $13.46 per $1,000 taxable valuation.

Motion by Schurr, second by Messman that the Chief Financial Officer be directed to publish a proposed budget summary reflecting a tax levy rate not to exceed $13.46 per thousand and to establish a date and time of April 5, 2004, at 7:00 p.m. to hold the public hearing and adopt the certified budget for 2004-05. Roll call vote. Ayes - Schurr, Barsness, Dayman, Messman. Nays - none. Motion carried.

MONTHLY FINANCIAL REPORTS: Mr. Clingingsmith presented the monthly financial reports for February. Through February, general fund receipts totaled $12,157,037 (56.0%) and expenditures totaled $14,223,081,(62.9%). The February target for receipts and expenditures was 66.7 %. The district's next significant property tax revenue will be received in April and May. Receipts will continue to run behind the target percentage, as is normal, until that time. He also presented reports on the Management, PPEL, Capital Projects, Debt Service, Hot Lunch, Internal Service, and Activity funds.

Motion by Barsness, second by Messman that the Board accept the monthly financial reports for February as presented. Roll call vote. Ayes - Barsness, Dayman, Messman, Schurr. Nays - None. Motion carried.

The meeting adjourned at 8:40 p.m.

Lieutenant Christian Mahler Named Distinguished Alumni for Pleasant Valley Community School District

Lieutenant Christian Mahler is the recipient of the 2004 Distinguished Alumni Award for Pleasant Valley Community School District. This award is part of the PVHS "Wall of Honor" which recognizes current and past students for their academic achievements and contributions to society.

On Wednesday, April 21, 2004, there will be an open forum presentation in the high school theater from 2:45 - 3:30 p.m. where Lieutenant Mahler will address the student body, faculty and public audience in an answer/question format. This presentation will be followed by a reception in the library. Faculty, students and the public are invited to attend. The Academic Awards Program is scheduled to begin at 7:00 p.m. in the high school gymnasium. Lieutenant Mahler will be the guest speaker and will officially be inducted into the "Wall of Honor."

Pleasant Valley Junior High Bistro & Bravo The 5th annual Bistro & Bravo variety show will be held Friday, April 16, 2004 at the Pleasant Valley High School auditorium.

Bravo: Jazz Band begins at 6:45 p.m. and the show follows at 7:00 p.m.

Bistro: Dessert and a beverage will be available during intermission.

Admission: Tickets available at 5:45 p.m. at the door and are $5/person.* Admission includes dessert, beverage and entertainment. *No activity passes or Century Club passes for this fundraiser, please.

Next Board Meeting Monday, April 5, 2004 7:00 PM Belmont Administration Center

Wanted: Pleasant Valley is currently hiring substitute educational and special education aides for the elementary, junior high and high school levels. Please visit the employment link at www.pleasval.k12.ia.us or call Kelly Hatler at the PV Administration Center for a classified application.

Please Note!

Revised End of Year Dates Due to the snow day on Monday, February 2, the last day of school for grades K-8 will now be June 3, 2004, and for grades 9-12 June 2, 2004.

PLEASANT VALLEY RAP NEEDS HELP

The Right After Prom (RAP) Committee is seeking your help. We are accepting donations to provide a substance free night for our youth following the prom on May 8, 2004. This event has been a PV tradition for 20 years.

The RAP organization is non-profit and depends solely on donations from parents, civic organizations and local businesses.

Donations should be made payable to PVHS-RAP and sent to Pleasant Valley High School - RAP, P.O. Box 332, Pleasant Valley, IA 52767 (ATTN: Cheryl Newport).

Adult volunteers are also needed. Contact Barb Hahn, 332-7521 or Jane Mohr, 332-8377.

**CLASS REUNION INFORMATION** Class of 1984 20 Year Reunion July 2 - 4, 2004

Contact Ann Reynolds Huss at

ahuss2@excite.com for further information

PV All-Class '70's Reunion Saturday, July 3, 2004 Tanglewood Hills Pavilion 7 PM - Midnight Inviting all alumni from the classes of 1970 through 1980. For more details and registration information, please contact Tracey Kuehl (563)289-4179 or Marty Larson (563)289-3830.

You are cordially invited to participate in the Alcoa & PV Golf Benefit for the Pleasant Valley Schools Educational Foundation at Palmer Hills Golf Course.

Monday, April 26, 2004.

11:00 a.m. Shot Gun Start.

Funds raised provide PVCHS student scholarships!

Cost - $125 which includes green fees, carts, snacks, beverages, & pork chop sandwiches at the conclusion. Hole & Tee Sponsorships available at $100 each.

Plan to join us for an afternoon of golf while benefiting PVCHS seniors!

Visit the district website www.pleasval.k12.ia.us for a registration form.

Contact Chris Harvey at (563)332-5550 or harveychris@pleasval.k12.ia.us Through the Foundation, PVCHS seniors have been presented 150 scholarships totaling $123,000 over the past twelve years. Join the fun on April 26 and help support this worthy goal!