Bettendorf Park Board Agenda October 2003

Park Board agenda for Oct. 14, 15 meetings

Bettendorf Park Board

MEETINGS: Special - Tuesday, October 14, 2003, 4 p.m.

Regular - Wednesday, October 15, 2003, 7 p.m.

PLACE: City Hall Council Chambers

1609 State Street, Bettendorf, Iowa

In compliance with the Americans with Disabilities Act and other applicable federal and state laws, all public hearings and meetings held or sponsored by the City of Bettendorf, Iowa, will be accessible to individuals with disabilities. Persons requiring auxiliary aids and services should contact the HDG Community Center, at 563-344-4113 by five (5) days prior to the hearing or meeting to inform of their anticipated attendance. Text telephone (TDD) is available at 563-344-4175. In addition, persons using a text telephone have the option of calling via the Iowa Compass Voice/TDD by dialing 1-800-779-2001.

ITEMS LISTED ARE TENTATIVE AND MAY BE DISCUSSED AT EITHER OR BOTH OF THE MEETINGS. FURTHER, AFTER DISCUSSION OF ANY ITEM ON THE AGENDA, THE PARK BOARD MAY DECIDE TO ACT THEREON, EITHER BY MOTION OR RESOLUTION. SUCH ACTION SHALL BE DEEMED THE CULMINATION OF DISCUSSION AND A PART OF THIS POSTED AGENDA.

Special Meeting

Tuesday, October 14, 2003, 4 p.m.

A. Roll Call

B. Staff Operational Updates (Exhibit #2)

1. Stu Smith

2. Rita VanWetzinga

3. Brad Peterson

C. Directorís Operational Updates (Exhibit #3)

D. Address the Board

E. Updates Regarding Unfinished Business (Exhibit #4)

1. Review Chapter 20 and Special Event Policy updates.

2. Review golf cart RFP.

F. New Business (Exhibit #5)

1. Review Skate Park Special Event request.

2. Discussion of a potential walking club or program.

3. Review recommendation to sell excess gymnastic equipment.

4. Review proposal from Mark Brockway for consultant services.

5. Review termination and re-awarding of beautification contract.

6. Reschedule 11-11-03 Board meeting due to conflict with Veterans' Day holiday.

G. Changes to Consent Agenda (Exhibit #6)

H. Adjourn

Regular Meeting

Wednesday, October 15, 2003, 7 p.m.

A. Roll Call

B. Comments and Suggestions from Audience:

1. Chairmanís Statement: At this time, I would like to invite any member of the audience to address the Board regarding any items of interest or concern that do not appear on the agenda this evening. Please begin by stating your name and address. It would be most appreciated if you would limit your comments to three minutes.

C. Approval of Minutes (Exhibit #1)

1. Special, September 9, 2003

2. Regular, September 10, 2003

D. Payment of Bills

E. Address the Board

Public hearing to review the proposed plans, specifications and form of contract for the Field Sike Park and Greenspace Areas Development Project. Sandy Doran from Shive Hattery will be present.

a. Affidavit was published in the newspaper on October 9, 2003.

b. Open Public Hearing.

c. Any citizen present who wishes to comment on the proposed plans, specifications and form of contract for the Field Sike Park and Greenway Areas Development Project.

d. Any written correspondence.

e. Close the public hearing.

F. Review Financial Reports and Operational Monthly Reports (Exhibit #3)

G. Unfinished Business (Exhibit #4)

H. New Business (Exhibit #5)

I. Approval of Consent Agenda (Exhibit #6)

J. Legal Updates / Executive Session (Exhibit #7)

K. Gifts (Exhibit #8)

L. Commissioner Updates (Exhibit #9)

M. Adjourn

CONSENT AGENDA

October 15, 2003

All items listed below are considered by the Board of Park Commissioners and shall be enacted by one motion. If discussion is desired, that item shall be removed and discussed separately.

A. Bettendorf Park Foundation financial report through August 2003. (Receive & File)

B. Thank you for support of Jamie Hill Memorial Golf Tournament from Bettendorf Park Foundation (Receive and File)

C. Minutes from the Trees Are Us Committee dated August 6, 2003, and September 10, 2003. (Receive and File)

D. Davenport Valley Archers 2003 Activity Report. (Receive and File)

E. Resolution #39-03 approving payment #1 in the amount of $6,880 to Shive Hattery for design of Field Sike Park. (Approve, Receive and File)

F. Resolution #41-03 awarding balance of contract for maintenance of various landscape sites in the City of Bettendorf. (Approve, Receive and File)

G. Resolution #42-03 approving final payment to Hy-Brand Industrial Contractors, Ltd. in the amount of $22,429.24 for completion of the Life Fitness Center cardio and women's locker room addition. (Approve, Receive and File)

H. Resolution #43-03 approving proposal from Tri-State Companies for computer, irrigation software, and three years support in the amount of $9,849.00. (Approve, Receive and File)

I. Resolution #44-03 approving payment in the amount of $22,745.00 to Treiber Construction Company for work completed on the streambank stabilization repair project, bridge at #2 green at Palmer Hills Golf Course.

J. Thank you from Mark Brooks, Bettendorf Schools Athletic Director, for use of Crow Creek Park for their Cross Country meet.

Reminder

November Meeting Schedule

Special: Tuesday, November 11, 2003* 4:00 p.m.

Regular: Wednesday, November 12, 2003 7:00 p.m.

*Date may be changed due to holiday.