Pleasant Valley School Board minutes 9.15.03

Technology report; Debbie Dayman elected board president.

PV Board Minutes 9.15.03

MEMBERS PRESENT: Regular meeting was called to order by President Debbie Dayman. Members present: Barsness, Coon, Dayman, Hoffmann, O'Hara, Thornton. Absent: Romans. Also present: Jim Spelhaug, Mike Clingingsmith, Chris Harvey, Cyndy Behrer, Cathi Betts, Roya Francis, Ann Fairbanks, Ladonna Czachowski, and others.

AGENDA APPROVED: Motion by Thornton, second by O'Hara that the Agenda be approved as presented. All ayes. Motion carried.

COMMUNICATIONS: President Dayman welcomed visitors to the meeting. She thanked the administration for conducting a tour of the district's capital improvement projects prior to the meeting and also complimented all responsible for completing the projects.

Chief Financial Officer Mike Clingingsmith updated the Board on the accounting software problems that had been discovered the previous week. A problem had occurred during the month of July closeout process in the accounting software which was causing inaccurate data to show up on some financial reports. Mr. Clingingsmith explained that the problems appear to have been resolved with no loss of data in the software and everything now appears to be back to normal. Due to the problem not getting resolved until the morning of the board meeting, the monthly financial reports for August will be presented at the October 6, 2003 board meeting. Mr. Clingingsmith stated that he will work with technical support personnel at the accounting software company to verify the cause of the problem and work to find a way to prevent the problem in the future. The Board thanked the Business Office staff for their extra hours of work in remedying the problem.

Dr. Spelhaug informed the Board that the district is likely to have an increased enrollment of approximately twenty-four students over the 2002-03 school year.

CONSENT AGENDA: Motion by O'Hara, second by Barsness that the Consent Agenda be approved as presented. All Ayes. Motion carried. The Consent Agenda consists of the following: approval of the minutes of the September 2, 2003, Regular Board meeting; Joe Nichols has earned extra credits since his contract was issued and is eligible for advancement on the salary scale; the resignations of Tammy Brown as a school bus driver and Rhonda Bowling as a special education aide at Bridgeview; the regular employment of Jennifer Claussen as an educational aide and as a secretary at Pleasant Valley Junior High, Jane Crawford as an educational aide at PVCHS, Joan Puck as a special education aide at Bridgeview and Linda Stoehr as a food service worker at the High School; and Star Gillette's Letter of Assignment is recommended to be increased from 20 hours to 25 hours per week as a special education aide at Riverdale Heights and Pleasant View elementary schools.

2002-2003 BOARD ADJOURNED: Following approval of the Consent Agenda, the 2002-03 Board of Education was adjourned.

Dr. Spelhaug presented Director Coon with a plaque recognizing his service to the Board for the past three years and thanked him for his service to the community and the children of the district. Director Coon replied that serving on the School Board has been a positive and rewarding experience.

The Oath of Office was administered to newly elected Board Directors Dan Schurr, Director District 1, and Joanne Messman, Director District 7.

2003-2004 BOARD CONVENED: The 2003-04 Board of Education was convened with Barsness, Dayman, Hoffmann, Messman, O'Hara, Schurr, and Thornton present and none absent. Election of officers was held. Debbie Dayman was elected President with ballots cast by Hoffmann, Messman, Barsness, Dayman, Schurr, and O'Hara. Director Thornton cast her vote for O'Hara. Tana Barsness was elected Vice-President with ballots cast by O'Hara, Schurr, Thornton, Barsness, and Dayman. Directors Hoffman and Messman cast their votes for O'Hara. The Oath of Office was administered to President Dayman and Vice-President Barsness by the secretary.

EXPENSES APPROVED: Motion by O'Hara, second by Hoffmann that General Fund warrants be issued in the total amount of $92,368.89 in payment of invoices presented. All ayes. Motion carried.

Motion by Hoffmann, second by Thornton that Nutrition Fund warrants be issued in the total amount of $43,224.73 in payment of invoices presented. All ayes. Motion carried.

Motion by Thornton, second by O'Hara that Elementary/Junior High Activity Fund warrants be issued in the total amount of $6,189.42 in payment of invoices presented. All ayes. Motion carried.

Motion by Barsness, second by Messman that High School Activity Fund warrants be issued in the total amount of $24,185.22 in payment of invoices presented. All ayes. Motion carried.

Motion by O'Hara, second by Schurr that Schoolhouse Fund warrants be issued in the total amount of $197,657.60 in payment of invoices presented. All ayes. Motion carried.

TECHNOLOGY UPDATE: Technology Facilitator Ladonna Czachowski provided the Board with an update on the infusion project and network infrastructure. The district now has 1603 computers. This fall the technology team plans to install the Sophos Virus Update to district computers and hold classes for the staff and community. In the near future, the technology department will be providing the "Take Me Home" in PDF format to district households and will be implementing Parent Assistant which is an enhancement to the student information system that allows parents to view information such as attendance, grades and homework assignments. She also indicated that the High School's athletic program was also completed with the aid of the technology team.

The Board thanked the district's Technology Team - Ladonna Czachowski, Phil Pancrazio, and Julie Ward for their efforts.

JUNE 30, 2003 DEPOSITORY BANK BALANCES: Per Code Section 279.33 of the Code of Iowa, the District is required to furnish the Board with a sworn statement from each depository showing the balance on deposit in the depository at the end of each fiscal year (June 30). The Board reviewed these affidavits. Director Schurr informed the Board that he is serving on the Board of Directors of Great River Bank and Trust and so would abstain from voting on this item.

Motion by O'Hara, second by Hoffmann that the Board accept the annual report of depository bank balances. Roll call vote. Ayes - O'Hara, Thornton, Barsness, Dayman, Hoffmann, Messman. Nays - none. Abstaining - Schurr.

CERTIFIED ANNUAL REPORT: The Board reviewed the 2002-03 Certified Annual Report (C.A.R.) with Mr. Clingingsmith, Chief Financial Officer. The District's General Fund total current assets at June 30, 2003 were $5,085.852. Total current liabilities at June 30, 2003 were $3,085,064. The district received 48.5% of its revenue from local sources, 50.1% from state sources, and 1.4% from federal sources.

Motion by Barsness, second by Thornton that the Board accept the 2002-03 Certified Annual Report. Roll call vote. Ayes - Barsness, Dayman, Hoffmann, Messman, O'Hara, Schurr, Thornton. Nays - none. Motion carried.

LEGISLATIVE ACTION NETWORK (LAN) REPRESENTATIVE: Earlier in the summer the Board agreed to revisit the issue of the Board's Iowa Association of School Boards Legislative Action Network representative to determine the interest of new board members. The purpose of the LAN representative is to provide IASB with a contact on legislative issues. Director Barsness, who has served in this capacity, provided more detailed information.

CHANGE ORDER #1 FOR FIRE HYDRANT AND WATER MAIN CONTRACT WORK AT PLEASANT VIEW: Dr. Spelhaug presented Change Order #1 for Fire Hydrant and Water Main Contract Work at Pleasant View. The addition of $2,293.50 was a result of installing a tee and valve at the Iowa-American Water Company main on Valley Drive which was not included in the construction documents that went out for bids. Motion by Hoffmann, second by Thornton that the Board approve Change Order #1 for the additional cost of $2,293.50 to install a tee and valve at the Iowa-American Water Company main on Valley Drive to complete the fire hydrant and water main project at Pleasant View Elementary School. Roll call vote. Ayes - Hoffmann, Messman, O'Hara, Schurr, Thornton, Barsness, Dayman. Nays - none. Motion carried.

The Board adjourned at 8:39 p.m.

Next Board Meeting Monday, October 6, 2003 7:00 PM Belmont Administration Center

MARK YOUR CALENDAR! OCTOBER 1, 2003, 6:30 PM Pleasant Valley High School Theater

Adolescence! Years of Wonder and Risk An informative evening in the continuing series with Chris McCormick-Pries R.N.A.R.N.P. Vera French Community Mental Health Center Topics: Helping your teens live and think beyond the moment!

Sponsored by The Pleasant Valley Committee for an alcohol, Drug, Tobacco and Violence Free Youth and the Pleasant Valley Parent Network.

For more information contact Dr. Jim Spelhaug at 332-5550 or e-mail at spelhaugjim@pleasval.k12.ia.us.

OPEN ENROLLMENT NOTICE Parents/Guardians considering the use of the open enrollment option to enroll their child or children in another public school district in the state of Iowa should be aware of the following dates:

JANUARY 1, 2004 - Last date for regular open enrollment requests for the 2004-05 school year.

SEPTEMBER 17, 2004 - Last date for open enrollment requests for entering kindergarten students for the 2004-05 school year.

Parents/guardians of open enrolled students whose income falls below 160% of the federal poverty guidelines are eligible for transportation assistance. This may be in the form of actual transportation or a cash stipend.

Parents should be aware that open enrollment may result in the loss of athletic eligibility.

For further details, contact 332-5550.

WALL OF HONOR NOMINATIONS The Wall of Honor program was established in 1999 to recognize distinguished alumni who have graduated from PVCHS. Nominees must have been graduated at least ten years prior to induction and must meet the following criteria: * Academic Excellence * Outstanding success in their career * Made significant accomplishments in business or professional life * Distinguished human service Anyone wishing to submit a name for consideration as a Wall of Honor honoree should send a letter of nomination by November 15, 2003 to: Mrs. Deb Menke, Principal, PVCHS, P.O. Box 332, Pleasant Valley, IA 52722. Indicate the reasons why the individual should be considered for the Wall of Honor and the nominee's current address and telephone number. Nominations will be added to the pool of nominees from previous years. This year's recipient will be honored in April 2004 at the school's Academic Awards Night. Questions? Contact Deb Menke, PVCHS Principal, (563)332-5151 or Marty Jones, PTA Vice-President at (563)332-8455.

College Night 2003 High school seniors and juniors, and their parents can meet representatives from more than 90 colleges and technical schools. Monday, October 13 Talk to admission reps about their institutions, collect information on admission policies, financial aid, scholarship programs, campus visitation days, and much more! 5:00 to 8:00 PM Eight $500 scholarships will be awarded to high school students who attend the College Night. The Lodge, Bettendorf, IA (Formerly Jumer's Castle Lodge) For details about this event contact your Guidance Counselor.

District Residents Who Are Federal Employees

Please note that the Pleasant Valley Schools Educational Foundation is noted on Page 12 in the 2003 Illowa Bi-State Combined Federal Campaign booklet, "What Makes America Great", as organization #5028. If you are a federal employee, you can designate the Foundation as a recipient of your charitable giving. The Foundation has donated over $100,000 to PVCHS Seniors in the form of $500-$1000 scholarships over the last twelve years.

Pleasant Valley Schools Foundation Alumni Data Base If you are an alumnus of Pleasant Valley Community Schools, we would like to hear from you. We are developing an alumni data base and will make this available for class reunions. Please let us know your address and phone number and year of graduation so you can be kept informed of your class events. Call (319)332-5550 or e-mail harveychris@pleasval.k12.ia.us.