Pleasant Valley Board minutes of August 11 and August 18 meetings

PV Board Minutes 8.11.03

PV Board Minutes 8.18.03

PV Board Minutes 8.11.03


MEMBERS PRESENT: Regular meeting was called to order at 7:00 p.m. by
Vice-President Tana Barsness. Members present: Barsness, Coon,
Hoffmann, O'Hara, Romans, Thornton. Absent: Dayman. Also present: Jim
Spelhaug, Mike Clingingsmith, Chris Harvey, Cyndy Behrer, Debbie Menke,
Lindy Voss, Don Dehner, and Dan Schurr.


AGENDA APPROVED: Motion by Thornton, second by Coon that the Agenda be
approved as presented. All ayes. Motion carried.


COMMUNICATIONS: Vice-President Barsness welcomed visitors to the
meeting.


Director Thornton thanked the 3M Company, Cordova, Illinois for their
very generous donation of various supplies (tape, Post-It Notes,
bandages, sandpaper etc.) to the school district.


Cyndy Behrer commented that the first day of in-service for the
district's new teachers went well and that these individuals will be a
nice addition to the PV faculty.


CONSENT AGENDA: Motion by O'Hara, second by Romans that the Consent
Agenda be approved as presented. All Ayes. Motion carried. The Consent
Agenda consists of the following: approval of the minutes of the July
21, 2003, Regular Board meeting; the employment of Jodi Johnston as an
elementary guidance counselor at Bridgeview and Cody; the resignation of
Christine Paris as a food service worker at PVJH; the regular employment
of Wendy Auliff and Susan Wardlow as special education aides at
Riverdale Heights; the probationary employment of Sharon Hakanson as a
special education aide at Bridgeview, Jane Overbeeke as an early
childhood special education aide at Pleasant View, Amy Schissler as a
special education aide at Pleasant View, Connie Schlabach as a laundry
worker at PVCHS, Mark Sitrick as a clerical aide at PVCHS, Francine
Thompson as an early childhood special education aide at Pleasant View,
Rhonda Tisinger as a library aide at Bridgeview, and Anna VanWetzinga as
a special education aide at PVCHS; the extra-curricular additions of
Meredith Arne as freshman volleyball coach, Logan Peitscher as assistant
varsity football coach, Tony Runkle as assistant sophomore football
coach, Jim Welch as junior high football coach, Ray VanWetzinga as
junior high football coach, Trevor Zahn as yearbook advisor and as
assistant freshman football coach; the extra-curricular deletion of
Logan Peitscher as assistant freshman football coach; and three open
enrollment applications in for the 2003-04 school year - one from Wilton
Community Schools and two from Bettendorf Community Schools.


EXPENSES APPROVED: Motion by Coon, second by Thornton that General Fund
warrants be issued in the total amount of $462,157.50 in payment of
invoices presented. All ayes. Motion carried.


Motion by Thornton, second by O'Hara that Nutrition Fund warrants be
issued in the total amount of $2,365.24 in payment of invoices
presented. All ayes. Motion carried.


Motion by O'Hara, second by Romans that Elementary/Junior High Activity
Fund warrant be issued in the total amount of $2,849.00 in payment of
the invoice presented. All ayes. Motion carried.


Motion by Romans, second by Thornton that High School Activity Fund
warrants be issued in the total amount of $12,438.81 in payment of
invoices presented. All ayes. Motion carried.


Motion by Hoffmann, second by Coon that Schoolhouse Fund warrants be
issued in the total amount of $35,566.62 in payment of invoices
presented. All ayes. Motion carried.


MACHINERY & EQUIPMENT ROLL OFF UPDATE: The legislatively mandated phase
out of Machinery & Equipment as a part of the district's taxable
valuation began with the January 1, 1995 assessments. The final
$35,184,283 of Machinery & Equipment was removed from the tax rolls for
the current 2003-04 budget year. The total value of Machinery &
Equipment removed from the tax rolls during this period was
$149,128,072. The State was to have provided a subsidy to the district
for this loss each year through 2005-06. During the state legislature's
last session, the state's subsidy was eliminated. It will expire at the
end of the 2003-04 fiscal year (two years ahead of schedule). Chief
Financial Officer Mike Clingingsmith explained that the district will
now need to make adjustments to the district's budget. Mr.
Clingingsmith will provide a more complete analysis of the effects and
options at the August 18 board meeting.


SERVICE LEARNING UPDATE: High School Principal Debbie Menke and Service
Learning Coordinator Lindy Voss provided the Board with the Power Point
presentation they will be using with various groups/organizations to
outline the new program. Mrs. Menke explained that 2003-04 freshman and
juniors would begin the service learning requirement this year. The
following year all four grades will be involved. Freshman/Sophomores
will be required to complete 30 hours of community service.
Juniors/Seniors will be required to have a project or goal of 40 service
hours of community service. The community is encouraged to pass along
ideas for service opportunities to Lindy Voss who can be reached at
(563)332-5151 Ext. 215, (563)650-9244, or by e-mail at
vosslindy@pleasval.k12.ia.us.


FOOD SERVICE 2002-03 YEAR END REPORT: Joanne Noble, Food Service
Director, presented the year end report for her department. An
automated school lunch software program was purchased and implemented in
May at the four elementary buildings. The junior and senior high
buildings will be added at the start of the 2003-04 school year. The
Scott County Health Department gave all school kitchens a 100%
compliance rating at their annual inspection in September. The Board
commended Mrs. Noble and her staff for a job well done.


Motion by Coon, second by Romans that the Board accept the 2002-03 Food
Service Year End Report as presented. Roll call vote. Ayes - Coon,
Hoffmann, O'Hara, Romans, Thornton, Barsness. Nays - none. Motion
carried.


APPROVAL OF BREAD PRODUCTS BIDS FOR 2003-04: Bread bids for the 2003-04
school year were presented by Joanne Noble. She recommended Board
approval of the low bid submitted by Earth Grains Baking Group for bread
products.

Motion by O'Hara, second by Thornton that the Board accept the low bread
products bid submitted by Earth Grains Baking Group for bread products
for the 2003-04 school year. Roll call vote. Ayes - O'Hara, Romans,
Thornton, Barsness, Coon, Hoffmann. Nays - none. Motion carried.


APPROVAL OF DAIRY PRODUCTS BIDS FOR 2003-04: Mrs. Noble presented the
milk bids for 2003-04. She recommended the low bid submitted by Swiss
Valley Farms for dairy products.


Motion by Thornton, second by Coon that the Board accept the low dairy
products bid submitted by Swiss Valley Farms for dairy products for the
2003-04 school year. Roll call vote. Ayes - Thornton, Barsness, Coon,
Hoffmann, O'Hara, Romans. Nays - none. Motion carried.


APPROVAL OF NON-CARBONATED BEVERAGE BIDS FOR 2003-04: Mrs. Noble also
presented the non-carbonated beverage bids for the Food Service
Department for the 2003-04 school year. She recommended the bid
submitted by Pepsi Cola for non-carbonated beverage products.


Motion by Romans, second by O'Hara that the Board accept the
non-carbonated beverage products bid for food services submitted by
Pepsi for the 2003-04 school year. Roll call vote. Ayes - Romans,
Thornton, Barsness, Coon, Hoffmann, O'Hara. Nays - none. Motion
carried.


CHANGE ORDER #3 - ADDITION TO PLEASANT VIEW ELEMENTARY SCHOOL: Dr.
Spelhaug presented a change order request for the Pleasant View
Elementary School Addition Project. This change order is for a fire
alarm system door hold-open relay which was left out of the original
contract. The costs for the change order are for the parts and
installation required to complete the fire alarm system in the new
addition and would come out of the contingency built into the original
bid for this project. The contingency would still have a balance of
$16,670.00 remaining after this change order.


Motion by Coon, second by Hoffmann that the Board approve Change Order #
3 in the total amount of $404.00 for the Pleasant View building addition
as presented. Roll call vote. Ayes - Coon, Hoffmann, O'Hara, Romans,
Thornton, Barsness. Nays - none. Motion carried.


REGISTRATION NUMBER UPDATE: Dr. Spelhaug and the elementary principals
recommended that a section of kindergarten be added to Pleasant View
Elementary. Both Pleasant View and Riverdale Heights are currently at
the class size limit in kindergarten (22) and there is no room for
additional kindergarten students on the south end of the district. The
district's Title II, Part A allocation (federal class size and math
science Eisenhower) funding was $80,675 last year and is projected to be
approximately the same this year. Of that amount, the district had
sufficient carry over in the math science Eisenhower portion to allow
the entire amount to be allocated to class size reduction.


Motion by Romans, second by Thornton that the board approve the addition
of an additional kindergarten teacher to Pleasant View elementary for
the 2003-04 school year. Roll call vote. Ayes - Romans, Thornton,
Barsness, Coon, Hoffmann, O'Hara. Nays - none. Motion carried.


REVIEW OF REACHING FOR EXCELLENCE BOOKLET: The Board reviewed a draft
copy of the district's public relation information booklet, "Reaching
for Excellence". The administrative team along with Susan Waddell, Becky
Holling, and Connie King of the print/media department at the AEA have
worked this summer to recreate the booklet which is designed to acquaint
prospective families with the district and showcase the district's
strengths.


Motion by O'Hara, second by Coon that the Board approve the revised
"Reaching for Excellence" booklet for distribution. Roll call vote.
Ayes - O'Hara, Romans, Thornton, Barsness, Coon, Hoffmann. Nays - none.
Motion carried.


The Board adjourned at 8:47 p.m.

Next Board Meeting
Monday, August 18, 2003
7:00 PM


OPEN ENROLLMENT NOTICE
Parents/Guardians considering the use of the open enrollment option to
enroll their child or children in another public school district in the
state of Iowa should be aware of the following dates:


JANUARY 1, 2004 - Last date for regular open enrollment requests for the
2004-05 school year.


SEPTEMBER 17, 2004 - Last date for open enrollment requests for entering
kindergarten students for the 2004-05 school year.


Parents/guardians of open enrolled students whose income falls below
160% of the federal poverty guidelines are eligible for transportation
assistance. This may be in the form of actual transportation or a cash
stipend.


Parents should be aware that open enrollment may result in the loss of
athletic eligibility.


For further details, contact 332-5550.


NOTE: SEPTEMBER 19, 2003 - Last date for open enrollment requests for
entering kindergarten students for the current school year.


SCHOOL BOARD ELECTION
Tuesday, September 9, 2003
Polls Open 7:00 a.m. - 8:00 p.m.


Director District 1
Candidates - Beth Johnson
Dan Schurr
Polling Place - Cody Elementary School
2100 Territorial Rd., LeClaire, IA 52753


Director District 7
Candidates - Joe Adam
Joanne Messman
Doug Walter
Polling Place - PV Maintenance Center
4333 Devils Glen Road,
Bettendorf, IA 52722


2003 SPARTAN OPEN
Sponsored by PV Athletic Boosters
Sunday - September 7
2:30 PM Shotgun Start
Palmer Hills Golf Course
4 Person Scramble (We can arrange teams.)
$65.00/person includes golf, cart, steak dinner, hole & door prizes.
Limited to the first 144.
Make checks payable & return to: Pleasant Valley Athletic Boosters,
P.O. Box 1563, Bettendorf, IA 52722 Also include your team players and
whether or not you want a "Spartan Open" polo shirt available @ $30.00
each and your size.


Pleasant Valley Schools
Foundation
Alumni Data Base
If you are an alumnus of Pleasant Valley Community Schools, we would
like to hear from you. We are developing an alumni data base and will
make this available for class reunions. Please let us know your address
and phone number and year of graduation so you can be kept informed of
your class events. Call (319)332-5550 or e-mail
harveychris@pleasval.k12.ia.us.

PV Board Minutes 8.18.03



MEMBERS PRESENT: Regular meeting was called to order at 7:00 p.m. by
President Debbie Dayman. Members present: Barsness, Dayman, Hoffmann,
Romans, Absent: Coon, O'Hara, Thornton. Also present: Jim Spelhaug,
Mike Clingingsmith, Chris Harvey, Cyndy Behrer, and Jack Hill.



AGENDA APPROVED: Motion by Barsness, second by Hoffmann that the Agenda
be approved as presented. All ayes. Motion carried.



COMMUNICATIONS: Dr. Spelhaug reported that the beginning of the year
in-service with faculty and staff went well. Enrollment at the
elementary level is up over last year. Students are still registering
at the junior high and high school.



The Pleasant View window replacement project is running behind schedule
but will not substantially disrupt the operation of the school.



President Dayman introduced Jack Hill who is a Director of District 6 of
the Iowa Association of School Boards and is also a board director of
North Scott Schools. Mr. Hill visited with the board as a representative of IASB. He encouraged board members to take advantage
of IASB's educational opportunities and to serve as advocates for education at the state and national levels of government. Questions
regarding IASB's operations followed.



CONSENT AGENDA: Motion by Romans, second by Barsness that the Consent
Agenda be approved as presented. All Ayes. Motion carried. The Consent
Agenda consists of the following: approval of the minutes of the August
11, 2003, Regular Board meeting; the request of Mary Mulvihill for early
retirement and resignation at the end of the 2003-04 school year when
she will have completed



34 years in education, all but one year at Pleasant Valley; the request
of Kathy Salthun for early retirement and resignation at the end of the
2003-04 school year when she will have completed 31 years in education,
all at Pleasant Valley; the employment of Elizabeth Weeks as a
kindergarten teacher at Pleasant View; the resignation of Amy Hartog as
a special education aide at Riverdale Heights; the extra-curricular
addition of Amy Soenksen as assistant girls swimming coach; and the
extra-curricular deletions of Kristin Flynn as assistant girls swimming
coach and Annemarie Hartwig as assistant girls soccer coach; and eight
open enrollment applications in for the 2003-04 school year - five from
Bettendorf Community Schools and three from North Scott Community
Schools.



The Board thanked Mary Mulvihill and Kathy Salthun for their years of
service to the students of the district.



EXPENSES APPROVED: Motion by Romans, second by Hoffmann that General
Fund warrants be issued in the total amount of $130,973.54 in payment of
invoices presented. All ayes. Motion carried.



Motion by Barsness, second by Romans that Nutrition Fund warrants be
issued in the total amount of $1,557.71 in payment of invoices
presented. All ayes. Motion carried.



Motion by Hoffmann, second by Barsness that Elementary/Junior High
Activity Fund warrants be issued in the total amount of $5,477.89 in
payment of invoices presented. All ayes. Motion carried.



Motion by Barsness, second by Hoffmann that High School Activity Fund
warrants be issued in the total amount of $9,557.97 in payment of
invoices presented. All ayes. Motion carried.



Motion by Romans, second by Barsness that Schoolhouse Fund warrants be
issued in the total amount of $353,362.09 in payment of invoices
presented. All ayes. Motion carried.



MACHINERY & EQUIPMENT ROLL OFF UPDATE: Chief Financial Officer Mike
Clingingsmith presented an analysis of the state's early elimination of
the machinery and equipment subsidy. The 2003 Iowa Legislature
eliminated this subsidy, which was originally scheduled to continue
through the 2005-06 fiscal year. The subsidy will expire at the end of
the 2003-04 fiscal year (two years ahead of schedule). Mr.
Clingingsmith's analysis included the possible effects of the
elimination of the M & E subsidy on the 2004-05 budget and tax levy
calculations. This analysis was presented as pre-planning for the
2004-05 budgeting process that will begin in February, 2004. Mr.
Clingingsmith will provide analysis of the possible effects of the loss
of the M & E subsidy on the 2005-06 budget at the September 2nd board
meeting.



ANNUAL PROGRESS REPORT: Cyndy Behrer presented the final draft of the
District 2003 Annual Report and the 2003-04 Annual Improvement goals.
The Board reviewed the report. Ms. Behrer pointed out four new Advanced
Placement courses were added at PVCHS during the 2002-03 school year.
PV students took a record number of 184 AP exams, resulting in more than
86% of the students receiving a score of three or higher. In
comparison, the statewide average for students scoring three or above
and qualifying for college credit is a more modest 65%. District
students are scoring well ahead of the State and Nation in the ITBS
Reading, Math, and Science tests. PV's composite ACT score is 24.1% as
compared to Iowa's average 22% and the nation's average at 20.8%.
Pleasant Valley achieves this composite even though a higher percentage
of its students take the exam than is true in most districts. Class
size ratios generally remain very good throughout the district.



The 2003 Annual Report will be mailed to every district resident in
mid-September.



Motion by Romans, second by Hoffmann that the Board accept the 2002-03
Annual Progress Report as presented. Roll call vote. Ayes - Romans,
Barsness, Dayman, Hoffmann. Nays - none. Motion carried.



MONTHLY FINANCIAL REPORTS: Mr. Clingingsmith presented the monthly
financial reports for July. Through July, general fund receipts totaled
$256,028, (1.2%) and expenses totaled $1,463,753,(6.8%). The July
target for receipts and expenditures was 8.3 %. The district does not
receive state aid payments during July and August. The first
substantial draw of property taxes is not received until October.
Receipts for July - September of each fiscal year are traditionally
below the target percentage. He also presented reports on the
Management, PPEL, Capital Projects, Debt Service, Hot Lunch, Internal
Service, and Activity funds.



Motion by Barsness, second by Romans that the Board accept the monthly
financial reports for July as presented. Roll call vote. Ayes -
Barsness, Dayman, Hoffmann, Romans. Nays - none. Motion carried.



CHANGE FIRST BOARD MEETING IN SEPTEMBER TO SEPTEMBER 2, 2003: Due to
the Labor Day holiday falling on Monday, September 1, Dr. Spelhaug
recommended scheduling the first Board meeting in September for Tuesday,
September 2.



Motion by Romans, second by Hoffmann that the first board meeting in
September be held on Tuesday, September 2, 2003, 7:00 p.m. at the
Belmont Administration Center. Roll call vote. Ayes - Romans,
Barsness, Dayman, Hoffmann. Nays - none. Motion carried.



The Board adjourned at 8:20 p.m.



Next Board Meeting

Tuesday, September 2, 2003

7:30 PM

Belmont Administration Center



OPEN ENROLLMENT NOTICE

Parents/Guardians considering the use of the open enrollment option to
enroll their child or children in another public school district in the
state of Iowa should be aware of the following dates:



JANUARY 1, 2004 - Last date for regular open enrollment requests for the
2004-05 school year.



SEPTEMBER 17, 2004 - Last date for open enrollment requests for entering
kindergarten students for the 2004-05 school year.



Parents/guardians of open enrolled students whose income falls below
160% of the federal poverty guidelines are eligible for transportation
assistance. This may be in the form of actual transportation or a cash
stipend.



Parents should be aware that open enrollment may result in the loss of
athletic eligibility.



For further details, contact 332-5550.



NOTE: SEPTEMBER 19, 2003 - Last date for open enrollment requests for
entering kindergarten students for the current school year.



SCHOOL BOARD ELECTION

Tuesday, September 9, 2003

Polls Open 7:00 a.m. - 8:00 p.m.



Director District 1

Candidates - Beth Johnson

Dan Schurr

Polling Place - Cody Elementary School

2100 Territorial Rd., LeClaire, IA 52753



Director District 7

Candidates - Joe Adam

Joanne Messman

Doug Walter

Polling Place - PV Maintenance Center

4333 Devils Glen Road,

Bettendorf, IA 52722



KIDS CHEERLEADING CLINIC

Saturday, September 6th

9:00 a.m. - Noon

High School Gym

Cost - $25 - includes T-Shirt

The kids will cheer at the home game the
following Friday. Open to students K-8.



2003 SPARTAN OPEN

Sponsored by PV Athletic Boosters

Sunday - September 7

2:30 PM Shotgun Start

Palmer Hills Golf Course

4 Person Scramble (We can arrange teams.)

$65.00/person includes golf, cart, steak dinner, hole & door prizes.
Limited to the first 144.

Make checks payable & return to: Pleasant Valley Athletic Boosters,
P.O. Box 1563, Bettendorf, IA 52722 Also include your team players and
whether or not you want a "Spartan Open" polo shirt available @ $30.00
each and your size.



Pleasant Valley Schools

Foundation

Alumni Data Base

If you are an alumnus of Pleasant Valley Community Schools, we would
like to hear from you. We are developing an alumni data base and will
make this available for class reunions. Please let us know your address
and phone number and year of graduation so you can be kept informed of
your class events. Call (319)332-5550 or e-mail
harveychris@pleasval.k12.ia.us.