Bettendorf Park Board Minutes 4/16/03

Regular meeting of the Bettendorf Park Board April 16, 2003

MINUTES

BETTENDORF PARK BOARD

APRIL 16, 2003

The Bettendorf Park Board held a regular meeting on April 16, 2003 in the Canteen Room at the Herbert D. Goettsch Community Center at 7:00 pm.

Present: Kamp, Beckman, Makoben, and Worley

Absent: Glenn

Chairman Kamp opened the meeting to anyone present to address the Board regarding any item of interest that does not appear on the agenda.

There was no one present to address the Board regarding items not on the agenda.

On motion by Beckman, seconded by Makoben, that the minutes of the special meeting held on March 10, 2003 and the regular meeting held on March 12, 2003 be approved and placed on file for future reference.

Roll call on motion: Ayes: Kamp, Beckman, Makoben, and Worley

Nays: None

On motion by Makoben, seconded by Worley, that the bills be allowed as presented and that the Secretary be instructed to have checks drawn in the respective amounts.

Roll call on motion: Ayes: Kamp, Beckman, Makoben, and Worley

Nays: None

A list of the bills is annex #1 to these minutes.

Tim Downing was present to review a proposal to renovate the restrooms and storage areas at the Herbert D. Goettsch Community Center. The estimated cost for the remodeling of the restrooms is between $90,000-$105,000. The estimate is based on contracting the project out. The remodeling also includes bringing the electric up to code, adding space for a washer and dryer, some space for lockers and storage, replacing windows, and replacing all plumbing fixtures.

Mr. Downing explained that he would have to go out to a contractor to see how realistic the estimate is. The demolition could be done in house.

Steve Grimes informed the Board that the Public Works Crew does projects in the winter, when they are not plowing snow. They could do some of the remodeling. There is only $25,000 budgeted for this project in the Capital Improvement Budget. He recommended trying to get a grant in the Fall from the Scott County Regional Authority.

Steve Grimes explained that the Community Center Building was not addressed to be replaced in the last Master Plan. The Board felt it was still a good structure with a life expectancy of another 15-20 years. The building is also vital to the community and still has enough value to put this type of investment into it.

Commissioner Makoben recommended to place the restroom remodeling on hold until the next grant cycle.

Roll call on motion: Ayes: Kamp, Beckman, Makoben, and Worley

Nays: None

A copy of the materials presented by Tim Downing is annex #2 to these minutes.

Ted Tulon was present to review an Eagle Scout Project to re-stripe a mile and a half on the Duck Creek Recreation Trail, starting at 23rd Street and going to Grant Wood School. He would also like to install new mile markers in that section of the trail and stain the ten benches along the Middle Park Lagoon area. He requested the funds to purchase the supplies needed totaling approximately $80.00. A copy of his presentation is annex #3 to these minutes.

On motion by Worley, seconded by Makoben, to approve the project as presented by Ted Tulon and provide the funding.

Roll call on motion: Ayes: Kamp, Beckman, Makoben, and Worley

Nays: None

Ryan Goff was present to review an Eagle Scout Project to plant trees on the Crow Creek Road boulevards. The funding for the trees and assistance with the selection of the trees will be provided by the Bettendorf Trees Are Us Committee. Johnson H2O will help with watering of the trees. He may need mulch, if the city has it available. The second phase of project is to select a park and prune the trees. The parks department will help pick up pruning scraps. A copy of the handout presented is annex #4 to these minutes.

On motion by Makoben, seconded by Beckman, to approve the Eagle Scout project as presented.

Roll call on motion: Ayes: Kamp, Beckman, Makoben, and Worley

Nays: None

Sue Laimans was not able to attend the meeting and Steve Grimes updated the Board on the progress of the Centennial Garden in Middle Park. The tree planting ceremony is planned for April 22. The Centennial Garden dedication will be held on June 27.

The Board reviewed the monthly revenue and budget reports for March 2003, which are annex #5 to these minutes.

The Board reviewed the changes in the agenda format recommended by Chairman Kamp.

Greg Jager recommended to continue the language on the existing agenda. The State Code indicates that the agenda should be posted 24 hours in advance of the meeting. The staff needs to have everything on the agenda. To add an item to the agenda, a formal vote is required. There should be discussion as to why it is important to add the item to the agenda instead of waiting until the next meeting. He sees no problem with switching the format of the agenda.

The Board approved Chairman Kamp’s agenda beginning in May. The recommended change is annex #6 to these minutes.

Steve Grimes informed the Board that the Pigeon Creek Park wetland area is so large that the consultant has recommended deferring the plantings to see if the entire area should be planted instead of doing only one section. We have one year to comply with the plantings in order to receive the grant. This item will be brought back to the Board with a report from the consultant in May.

The following items appeared on the consent agenda and were enacted by one motion:

On motion by Makoben, seconded by Worley, to receive and file the Bettendorf Park and Recreation Foundation Financial Report ending February 28, 2003. The Financial Report is annex #7 to these minutes.

On motion by Makoben, seconded by Worley, to approve the Special Event Request from Richard Schillig for the “Bettendorf Jaycees Run With Carl” and skate race on September 1, 2003 from 5:00 am to noon for use of the Duck Creek Recreation Trail and to also use the parking lots at the Life Fitness Center. The Special Event Request is annex #8 to these minutes.

On motion by Makoben, seconded by Worley, to receive and file a copy of the e-mail from Mark Elliott dated March 17, 2003 informing the Board that the Opera Event is cancelled. The e-mail is annex #9 to these minutes.

On motion by Makoben, seconded by Worley, to adopt Resolution #18-03, approving payment to Tim Downing, Architects for the feasibility study for the new clubhouse at Palmer Hills Golf Course in the amount of $17,212.71. Resolution #18-03 is annex #10 to these minutes.

On motion by Makoben, seconded by Worley, to approve the Special Event Request from Crystal Hemphill for the Bettendorf Jaycees to hold the Mayor’s Easter Egg Hunt on Saturday, April 19th at Middle Park. Special Event request is annex #11 to these minutes.

On motion by Makoben, seconded by Worley, to approve the request from Claudia Reich from Girl Scout Troop 58, dated April 2, 2003 to use Devils Glen Park on August 4-7 and to waive any fees. The request is annex #12 to these minutes.

On motion by Makoben, seconded by Worley, to approve the Special Event Request from Midland Press Corporation to hold their company picnic at the Middle Park Bandshell on Saturday, July 19, 2003. The Special Event Request is annex #13 to these minutes.

On motion by Makoben, seconded by Worley, to approve the request from Chuck and Linda Robbins, dated April 3, 2003, to place a memorial bench and plaque for their daughter at Leach Park. The request is annex #14 to these minutes.

On motion by Makoben, seconded by Worley, to approve the Special Event Request from the Bettendorf/PV Youth Baseball Association to hold a baseball tournament June 7-14 at Kiwanis Park. The Special Event Request is annex #15 to these minutes.

On motion by Makoben, seconded by Worley, to adopt Resolution #19-03, approving payment #9 in the amount of $34,992.00 to Hometown Plumbing and Heating for work completed on the Splash Landing Project through March 25, 2003. Resolution #19-03 is annex #16 to these minutes.

On motion by Makoben, seconded by Worley, to adopt Resolution #20-03, approving payment #11 in the amount of #20,413.07 to Hy-Brand Industrial Contractors, Ltd. for work completed on the Splash Landing Project through March 28, 2003. Resolution #20-03 is annex #17 to these minutes.

On motion by Makoben, seconded by Worley, to approve the Special Event Request from the Quad City Times Plus 60 Club dated April 9, 2003 to hold a walk and luncheon at Devils Glen Park on July 1, 2003. The Special Event Request is annex #18 to these minutes.

On motion by Makoben, seconded by Worley, to adopt Resolution #23-03, approving the proposal from McCubbin Construction for sidewalks, bench and dumpster pads for Splash Landing at a cost of $6,791.88. Resolution #23-03 is annex #19 to these minutes.

On motion by Makoben, seconded by Worley, to adopt Resolution #22-03, approving the proposal from Aunt Rhodies Landscaping & Design Studio to install block walls on three overlooks in Leach Park at a cost of $9,095.00, funded out of the Beautification Project. Resolution #22-03 is annex #20 to these minutes.

On motion by Makoben, seconded by Worley, to adopt Resolution #21-03, approving the proposal from H.T. Wakefield Technical Services to rebuild the small pump at Palmer Hills Golf Course at a cost of $6,750.00. Resolution #21-03 is annex #21 to these minutes.

Roll call on motion: Ayes: Kamp, Beckman, Makoben, and Worley

Nays: None

Greg Jager reported on the status of the properties needed to move forward for the recreation trail along River Drive. He informed the Board that he is still trying to get the information on the interest of the railroad along River Drive. He is trying to find the deeds that were given to the railroad to make a technical decision. Greg understands that this is an important matter and hopefully next month will have a better recommendation on how to proceed. A memo from Greg Jager is annex #22 to these minutes.

Steve Grimes reported that at the last meeting there was a question as to who will be video taping the Park Board meetings at City Hall and who would be paying for it. It was recommended that Monty do this and have a Secretary complete the minutes.

Commissioner Worley asked who ran the equipment at other meetings?

Steve Grimes informed the Board that Lauran Haldeman or a member of the IS personnel films the other meetings.

Steve reported that Monty has agreed to look at what is involved in filming the meetings, but we have no answers on how this will work out at this time. We will also need to look at getting new nametags.

Greg Jager explained to the Board that the camera can be set up to view the Mayor’s table, which should not be difficult.

Steve Grimes reported that the City of Bettendorf received the Tree City USA award for the 7th year in a row and the City also received the Tree City Growth Award this year.

Steve Grimes also distributed information on the Grand Excursion, which is annex #23 to these minutes.

Steve Grimes reported that there are two change orders from Hy-Brand Industrial Contractors for the Life Fitness Center expansion project. The change orders are for a 10 foot wide by 215 foot long roadway to rear of the building and two new steel doors. Hy-Brand will be paying for one half the cost of the roadway. The total cost for both change orders is $3,486.00. A copy of the change orders is annex #24 to these minutes.

On motion by Makoben, seconded by Worley, the meeting was adjourned at 7:50 pm.

Kamp (Chairman)

Makoben (Vice Chairman – Protem)