Bettendorf Park Board Minutes 3/12/03

Bid from Hy-Brand of Muscatine, Iowa in the amount of $168,000 approved for the construction of improvements to the Life Fitness Center Cardio/Womenís Locker Room Addition.

MINUTES

BETTENDORF PARK BOARD

MARCH 12, 2003

The Bettendorf Park Board held a regular meeting on March 12, 2003 in the Canteen Room at the Herbert D. Goettsch Community Center at 7:00 pm.

Present: Kamp, Glenn, Beckman, Makoben, and Worley

Absent: None

Chairman Kamp opened the meeting to anyone present to address the Board regarding any item of interest that does not appear on the agenda.

There was no one present to address the Board regarding items not on the agenda.

On motion by Glenn, seconded by Worley, that the minutes of the special meeting held on February 10, 2003 and the regular meeting held on February 12, 2003 be approved and placed on file for future reference.

Roll call on motion: Ayes: Kamp, Glenn, Beckman, Makoben, and Worley

Nays: None

On motion by Makoben, seconded by Beckman, that the bills be allowed as presented and that the Secretary be instructed to have checks drawn in the respective amounts.

Roll call on motion: Ayes; Kamp, Glenn, Beckman, Makoben, and Worley

Nays: None

A list of the bills is annex #1 to these minutes.

The Board reviewed the budget and revenue reports for February 2003, which are annex #2 to these minutes.

Steve Grimes reviewed the development plans for Field Sike Park from Shive Hattery. The location of the property was in the Master Plan to acquire for a park. Negotiations have been going on for the last three years and within the last two weeks the park was purchased. There are 20 acres of which 15 acres follow the creek for a recreation trail in the future. Five acres will be developed for a neighborhood park.

Steve Grimes reported that he is reviewing a sustainable design for the development of the park. It would enhance the environment and help meet the state mandates for the water control standards. There are grants that can be applied for and we have $50,000 in the Capital Improvement Budget in 2003/2004, and the developer also has money set aside. Steve will be working with the Public Works Department and developer, as well as the State. There is a meeting set up within the next few weeks and he will report back to the Board. Steve recommended deferring development until more information is received and we can look at the schedule of grants that might be available.

Steve Grimes reported that he received a request to hold an opera at the Bandshell in May of 2003. The Opera Company will be performing in four different locations, Bettendorf, Davenport, Moline, and Rock Island. The Bandshell will only be available on a Saturday or Sunday. They will be getting back to us on the exact date. They are requesting we waive the special event fee. It will be free to the public.

On motion by Glenn, seconded by Makoben, to approve the request to hold an opera at the Bandshell in May 2003 and waive all fees.

Roll call on motion: Ayes: Kamp, Glenn, Beckman, Makoben, and Worley

Nays: None

The request for the opera is annex #3 to these minutes.

Steve Grimes requested Board approval of a one-year lease for the five-acre parcel of farmland in Pigeon Creek Park to Delbert Blunk for $1.00. He has farmed this ground for a number of years. This is land that does stay wet and can flood during the year and some years he is able to get a crop and other years he does not. Also, Steve requested Board approval to sign the Farm Credit Bureau document.

On motion by Glenn, seconded by Makoben, to approve the lease of the farmland to Delbert Blunk and also authorize the Director to sign the Farm Credit Bureau document.

Roll call on motion: Ayes: Kamp, Glenn, Beckman, Makoben, and Worley

Nays: None

The following items appeared on the consent agenda and were enacted by one motion:

On motion by Glenn, seconded by Worley, to approve the special event request from Tri-State to use the Bandshell shelter on July 26, 2003 for a company picnic including keg beer. The special request is annex #4 to these minutes.

On motion by Glenn, seconded by Worley, to receive and file a copy of the Lyle Sumek Workshop Report. The report is annex #5 to these minutes.

On motion by Glenn, seconded by Worley, to receive and file a copy of the Bettendorf Park and Recreation Foundation Meeting Minutes for January 23, 2003 and Financial Report ending January 31, 2003. The Minutes and financial report are annex #6.

On motion by Glenn, seconded by Worley, to receive and file a copy of the River Action Retain the Rain Program Update dated February 7, 2003. The update is annex #7 to these minutes.

On motion by Glenn, seconded by Worley, to receive and file the River Way Steering Committee meeting minutes dated February 12, 2003. The minutes are annex #8.

On motion by Glenn, seconded by Worley, to receive and file the Bettendorf Trees Are Us committee minutes dated February 12, 2003. The minutes are annex #9.

On motion by Glenn, seconded by Worley, to adopt Resolution #14-03, approving payment to Hometown Plumbing and Heating for work completed on the Splash Landing Project in the amount of $24,300.00. Resolution #14-03 is annex #10 to these minutes.

On motion by Glenn, seconded by Worley, to approve the request from Scott Community College dated February 21, 2003 for their May 28 Golf Outing at Palmer Hills Golf Course. Request is annex #11 to these minutes.

On motion by Glenn, seconded by Worley, to approve the request from Girl Scout Troop 2227 to hold an overnight event at the HDG Community Center on April 4 from 7:00 pm to 7:00 am on April 5. Request from the Girl Scout’s is annex #12 to these minutes.

On motion by Glenn, seconded by Worley, to adopt Resolution #15-03, approving payment #10 in the amount of $15,910.20 to Hy-Brand Industrial Contractors for work completed on the Splash Landing Project through February 28, 2003. Resolution #15-03 is annex #13 to these minutes.

On motion by Glenn, seconded by Worley, to adopt Resolution #16-03, approving the change orders for the Splash Landing Project. Copies of the change orders are annex #14 to these minutes.

On motion by Glenn, seconded by Worley, to adopt Resolution #13-03, approving the bid from Hy-Brand of Muscatine, Iowa in the amount of $168,000 for the construction of certain improvements to the Life Fitness Center Cardio/Women’s Locker Room Addition. Resolution #13-03 is annex #15 to these minutes.

On motion by Glenn, seconded by Worley, to adopt Resolution #17-03, awarding a contract to Suburban Construction for the bathhouse improvements to Splash Landing in the amount of $6,997.00. Resolution #17-03 is annex #16 to these minutes.

On motion by Glenn, seconded by Worley, to approve Lourdes School 7th graders’ request to plant trees and install a memorial plaque in Meier Park. Lourdes School request is annex #17 to these minutes.

Roll call on motion: Ayes: Kamp, Glenn, Beckman, Makoben, and Worley

Nays: None

Greg Jager informed the Board that the Community Development Department is working on coming up with a way of providing uninterrupted data service to bring businesses down town. Central States Telephone Company is willing to run a line from Eldridge down to hook up with Bettendorf’s fiber optic lines. We have extra capability on those lines and will be able to provide this uninterrupted service to anyone who will develop in our downtown. Then we will have two companies, Qwest and Central Telephone Company. If we can do this, we will be able to guarantee this service all the time. However, they need some space for their switching equipment. It would be the size of one of the outdoor restroom facilities, 12’ X 12’ X 12’ and the facility would need to be located near the fiber optic lines. They are wondering if the Board has any concerns about locating the facility either in the northern portion of McManus Park or on the outside of the fence. Trees would shield the facility and the Telephone Company would be required to do additional landscaping to make the facility less obtrusive. The building does not need to be fenced in. A picture of the facility is annex #18 to these minutes.

On motion by Makoben, seconded by Beckman, to approve the facility to be located on McManus Park property, subject to site plan.

Roll call on motion: Ayes: Kamp, Glenn, Beckman, Makoben, and Worley

Nays: None

Greg Jager updated the Board on the riverfront property needed to complete the recreation trail. More investigation is needed to look at the railroad dedications that might impact a decision on who owns the property. We are trying to establish any claims of ownership before we go forward and are waiting to get these documents.

Chairman Kamp asked if there was any time line?

Greg stated that they are doing the best they can. They are having a private attorney working on locating the documents because the abstractors are too busy.

Greg requested Board approval to have a memorial at the golf course for Don Dahms, a past golf course employee and golfer at Palmer Hills Golf Course.

The Board agreed with having a memorial for Don Dahms at the golf course and authorized Greg Jager to work with the Director.

Commissioner Glenn informed the Board that he was at the golf course today and there was vandalism on 12 golf carts.

Steve Grimes reported that the damage had not been assessed and this will be reported at the next meeting.

Commissioner Makoben requested the July Board Meeting be rescheduled, because it is the same day as the Chamber Golf Outing.

This item will be placed on the April Agenda.

Commissioner Beckman requested a decision on the location of Board Meetings be made at the April meeting.

Chairman Kamp stated that he will be polling the members of the City Council and will have a report at the April meeting.

Chairman Kamp adjourned the meeting at 7:40 pm.

Kamp (Chairman)

Glenn (Vice Chairman)