Bettendorf Park Board Minutes 11/13/02

MINUTES
BETTENDORF PARK BOARD
NOVEMBER 13, 2002

The Bettendorf Park Board held a regular meeting on November 13, 2002 at 7:00 pm in the Canteen Room at the Herbert D. Goettsch Community Center.

Present: Adamson, Kamp, Glenn, Hutter, and Makoben
Absent: None

Chairman Adamson opened the meeting to anyone present to address the Board regarding any item of interest that does not appear on the Agenda.

There was no one present to address the Board regarding items not on the Agenda.

On motion by Makoben, seconded by Hutter, that the minutes of the special meeting held on October 14, 2002 and the regular meeting held on October 23, 2002 be approved and placed on file for future reference.

Roll call on motion: Ayes: Adamson, Kamp, Glenn, Hutter, and Makoben
Nays: None

On motion by Makoben, seconded by Hutter, that the bills be allowed as presented and that the Secretary be instructed to have checks drawn in the respective amounts.

Roll call on motion: Ayes: Adamson, Kamp, Glenn, Hutter, and Makoben
Nays: None

A list of the bills is annex #1 to these minutes.

Joe Kopacz was present to review his Eagle Scout project completed in Crow Creek Park. He and 12 other scouts built and installed ten birdhouses and four benches. They spent 102 man-hours and a total material cost of $297.34. A handout, including pictures, of the project is annex #2 to these minutes.

The budget and revenue reports are annex #3 to these minutes.

Steve Grimes informed the Board that Jon Waddell’s, Golf Course Professional, contract expires in December. A new contract will start in February 2003. He requested from the Board a general direction on any changes they would like included in the contract.

Steve recommended an additional two year contract and he will recommend financial changes. He would like to stipulate in the contract, completing the PGA certification. This contract will be reviewed with Jon.

Steve informed the Board that he has been very pleased with Jon’s performance.

Commissioner Makoben would like to include in the contract continuing to work on a junior program.

Commissioner Hutter stated that when Jon completes the PGA certifications, he will be more valuable.

Steve informed the Board that Jon is treated as an employee and receives benefits and a salary. The trend at other golf courses is converting to this concept. Jon has been satisfied with his contract.

Steve stated that the Board might want to look at offering Jon the pro shop. If Jon is interested, we could reduce his salary. This would remove some of our risk and overhead, but would remove our profits. We would have to determine a fair reduction in salary.

Commissioner Hutter stated that we had someone at the Life Fitness Center selling merchandise for tennis. Other merchants in the community complained about a business on City property. He would not be in favor of this, without letting people have the same opportunity.

Greg Jager stated that most golf courses have the golf professional, as part of their contract, provide a pro shop. There are no restrictions on this.

The Board asked to see the numbers on the pro shop at the December meeting.

On motion by Hutter, seconded by Makoben to remove Item L from the consent agenda.

Roll call on motion: Ayes: Adamson, Kamp, Glenn, Hutter, and Makoben
Nays: None

The Special Event Policy and Resolution will be brought back to the December Board meeting for approval.

The following items appeared on the consent agenda and were enacted by one motion:

On motion by Hutter, seconded by Makoben, to receive and file the Bettendorf Park and Recreation Foundation Financial Report for the month ending September 30, 2002. The report is annex #4 to these minutes.

On motion by Hutter seconded by Makoben, to receive and file the Bettendorf Trees Are Us Committee meeting minutes for September 25 and October 23, 2002. The minutes are annex #5.

On motion by Hutter, seconded by Makoben, to receive and file Gene Meer’s observation
Reports for Splash Landing dated October 14, October 18, and October 25, 2002. The reports are annex #6 to these minutes.

On motion by Hutter, seconded by Makoben, to receive and file a copy of a letter written by Herb Goettsch to Bob Robertson, President of Citizens Board Member Section of the NRPA, concerning the importance of elected Park Board Members. The letter is annex #7 to these minutes.

On motion by Hutter, seconded by Makoben, to approve the request from Ron Stuart for a memorial bench and plaque to be installed along the recreation trail. The request is annex #8 to these minutes.

On motion by Hutter, seconded by Makoben, to adopt Resolution #67-02, approving policy changes in refund policy for programs and fee variable policy for room rentals at the Herbert D. Goettsch Community Center and park shelters. Resolution #67-02 is annex #9 to these minutes.

On motion by Hutter, seconded by Makoben, to adopt Resolution #69-02, approving payment #6 to General Constructors for work completed on the Splash Landing Project in the amount of $54,729.00. Resolution #69-02 is annex #10 to these minutes.

On motion by Hutter, seconded by Makoben, to adopt Resolution #70-02, approving payment #6 to Hometown Plumbing and Heating for work completed on the Splash Landing Project in the amount of $22,887.00. Resolution #70-02 is annex #11 to these minutes.

On motion by Hutter, seconded by Makoben, to adopt Resolution #71-02, approving payment #6 to Hy-Brand Industrial Contractors in the amount of $18,996.08 for work completed on the Splash Landing. Resolution #71-02 is annex #12 to these minutes.

On motion by Hutter, seconded by Makoben, to adopt Resolution #72-02, approving payment #6 in the amount of $28,036.00 to Treiber Construction Company for work completed on the Pigeon Creek Park Improvements. Resolution #72-02 is annex #13 to these minutes.

On motion by Hutter, seconded by Makoben, to adopt Resolution #73-02, approving Splash Landing Change Order #3 for a deduct in the Hy-Brand Industrial Contractors Contract in the amount of $20,944.66. Resolution #73-02 is annex #14 to these minutes.

Roll call on motion: Ayes: Adamson, Kamp, Glenn, Hutter, and Makoben
Nays: None

On motion by Hutter, seconded by Makoben, to add Resolution #75-02 to the regular agenda.

Roll call on motion: Ayes: Adamson, Kamp, Glenn, Hutter, and Makoben
Nays: None

On motion by Makoben, seconded by Kamp, to adopt Resolution #75-02, approving increases in green fees and starting the weekend rates at noon on Fridays for the 2003 season.

Roll call on motion: Ayes: Adamson, Kamp, Glenn, Hutter, and Makoben
Nays: None

Resolution #75-02 is annex #15 to these minutes.

Steve informed the Board that at the Tuesday Board Meeting, there was a request to get a proposal from Jim Pea***** on how much it would cost for the final plans and specifications for the addition to the Life Fitness Center. This information was received.

On motion by Glenn, seconded by Kamp, to add the information from Jim Pea***** to the regular agenda.

Roll call on motion: Ayes: Adamson, Kamp, Glenn, Hutter, and Makoben
Nays: None

Jim Pea*****'s timeline and cost information is annex #16 to these minutes.

Commissioner Hutter stated he feels that the expansion is needed and the money has been set aside by the members for this project. He is in favor of proceeding with this project in order for the Life Fitness Center to continue to grow and serve the community.

On motion by Glenn, seconded by Makoben, to adopt Resolution #76-02, approving a contract with Jim Pea***** for the construction documents, bidding, and construction administration for the Life Fitness Center expansion in an amount not to exceed $12,400.00.

Roll call on motion: Ayes: Adamson, Kamp, Glenn, Hutter, and Makoben
Nays: None

Resolution #76-02 is annex #17 to these minutes.

The Board decided to schedule the Public Hearing date at the December Board Meeting.

Greg Jager stated that it was his understanding that there was an election a week ago. There were two Park Board Members that have accepted different offices, but he has not seen anything official. He was advising the Board Members on how these two vacancies would be filled by the State Code. The law did change and if an appointment is made and people want to force an election, 15 percent of those who voted (approximately 1,000) signatures would be needed. Council would probably like to appoint, rather than have an election. A notice is needed that there is a vacancy. A letter is needed from the person that is resigning. Nothing can be done to fill the position until we are officially notified of vacancy.

Steve updated the Board on a topic discussed at the Tuesday meeting regarding additional concrete for the dumpster and sidewalks at Splash Landing. The staff feels that the price is too high and wants to wait until after the construction to pour the concrete. They may be able to do this in house.

On motion by Glenn, seconded by Hutter, to adjourn the meeting at 7:40 pm.

Adamson (Chairman)

Kamp (Vice Chairman)