Bettendorf Library Information Center Trustee Meeting 12/4/2000

Board approves sexual harassment policy

The Bettendorf Public Library Board of Trustees met in the Malmros Room at 4:35 p.m. Those members present were Laas, Brandtner, Harrison, Korndorf. Cruise attended via telephone. Hartsock entered at 4:45. Staff members present were Clow, Madesian, Martin, Rosauer, Barrett.

CONSENT AGENDA



On motion by Brandtner, seconded by Korndorf that the Board approve the Consent Agenda with the exception of the Board of Trustees Calendar and Trustee Education Calendar, and adding Intellectual Freedom Committee to the Agenda. Motion passed unanimously.



PUBLIC FORUM



There were no respondents.



CORRESPONDENCE



The Director passed around a folder of correspondence for Board viewing.



COMMITTEE REPORTS

PERSONNEL COMMITTEE



Board Member Korndorf reported that the union negotiations have been completed. Major changes to the contract include time and one half for part time persons working Sundays, a 2.75% cost of living increase July 1, 2001 and a 3.2% cost of living increase July 1, 2002.



On motion by Korndorf, seconded by Hartsock that the Board ratify the changes to the Union Contract. Roll Call: Ayes: Laas, Brandtner, Cruise, Harrison, Hartsock, Korndorf, Voigt. Motion unanimously passed.



INTELLECTUAL FREEDOM COMMITTEE



Board member Harrison reported on several Intellectual Freedom Issues.

FRIENDS



Staff person Gina Barrett reported that the Friends met on December 5. They agreed to support library materials of $1,450 including several programs and nearly $900 to purchase unabridged books on tape. The Board thanked the Friends for their support.



OLD BUSINESS

NEW BUSINESS

DISCUSSION OF CHANGES FOR BOARD MEETINGS



President Laas presented her suggestions for changes in Board Meetings in an attempt to shorten the length and simplify communications. These changes include a Consent Agenda, removal from the Agenda of committees not reporting, simplification of Minutes, a request that Board Members arrive on time, and have as much correspondence as possible transmitted by email.

Additionally, the last item on the Agenda would become the Trustee Forum, at which time all staff would exit and only Board Members remain. Anyone from the public would certainly be allowed to continue attendance.



Board Member Voigt also requested that the staff reports be given to the Board in written form prior to the meetings in an attempt to allow Board Members to give full attention to the reports.



It was the general consensus that the Board would like to have all committees listed on the Agenda and Director will mention fiscal report in her DirectorÃŒs Report.



DISCUSSION OF SEXUAL HARRASSMENT POLICY



The Director stated that the library has never had a Sexual Harassment Policy and the City of Bettendorf Policy is primarily directed toward an employee/employer aspect.

Because of a few recent incidents with library employees and customers, it has been suggested that the library address the situations through a policy that would include customers and vendors. The proposed policy incorporates this new language as well as adopting the City of Bettendorf's Policy.



On motion by Brandtner, seconded by Harrison that the Board adopt the Sexual Harassment Policy as presented and with the inclusion in the third paragraph of the word "volunteers." Roll Call: Ayes: Laas, Brandtner, Cruise, Harrison, Hartsock, Korndorf, Voigt. The motion passed unanimously.



BOARD OF TRUSTEES CALENDAR



Board Member Harrison stated that he will be a presenter at the ALA Midwinter Conference in January. He will be leaving town prior to the currently scheduled Board Meeting on January 11. He would like to change the Board Meeting date to January 18. After a brief discussion it was agreed that the Board Meeting for January 2001 be changed to Thursday, January 18, at 4:30 p.m.



TRUSTEE EDUCATION CALENDAR FOR 2001



Calendar will be changed to reflect January 18 Board Meeting change.



DIRECTOR'S REPORT



Director distributed copies of her report, as well as information on Leadership Academy, Performing Arts Committee and Southeast Library statistics.

As part of the discussion the Board agreed to address the Council's concern about nonresident use by discussing options after the first of the year.



Board Member Brandtner left the meeting at 5:30 p.m.



BOARD EDUCATION



Staff person Barb Reardon outlined the Interlibrary Loan process for the trustees.



REPORTS FROM STAFF



Rita Rosauer reported that the library will have a practicum student, Connie Ghinazzi from the University of Iowa Library School working in the library during the month of January.



Karen Madesian stated that the library has a new Circulation Aide, Brad Stoefen.



TRUSTEE FORUM
12-11
No items to discuss.



As there was no further business before the Board at this time, the meeting adjourned at 5:50 p.m.