Bettendorf Park Board Minutes 9/11/02

MINUTES
BETTENDORF PARK BOARD
September 11, 2002

The Bettendorf Park Board held a regular meeting on September 11, 2002 at 7:00 pm in the Canteen Room at the Herbert D. Goettsch Community Center.

Present: Adamson, Kamp, Glenn, Hutter, and Makoben
Absent: None

Chairman Adamson opened the meeting to anyone present to address the Board regarding any item of interest that does not appear on the Agenda.

There was no one present to address the Board regarding items not on the Agenda.

On motion by Hutter, seconded by Glenn, that the minutes of the special meeting held on August 12, 2002 and the regular meeting held on August 14, 2002 be approved and placed on file for future reference.

Roll call on motion: Ayes: Adamson, Kamp, Glenn, Hutter, and Makoben
Nays: None

On motion by Makoben, seconded by Hutter, that the bills be allowed as presented and that the secretary be instructed to have checks drawn in the respective amounts.

Roll call on motion: Ayes: Adamson, Kamp, Glenn, Hutter, and Makoben
Nays: None

A list of the bills is annex #1 to these minutes.

Eagle Scout, Dan Candler, was not present to review his project.

Representatives from the VFW and American Legion were present to discuss a veteran’s memorial and potential grant application. Bud Dillon was the spokesperson.

Steve Grimes updated the Board on a design received from Aunt Rhodies Landscaping. He also recommended a site in the Band Shell area because there is parking, restrooms, and is very visible to the community. The memorial is a circular area with three flagpoles and planting beds around it. It would also have “Pillars of the Patriots”, 26 in total to represent each letter of the alphabet. Veterans that served in community could pay a fee to have their name on the pillars. Five benches would be placed around the memorial, representing each branch of the military. This would be low maintenance, except for the plantings. The VFW plans on applying for funding from the SCRA or RDA through their own organization. They also will be contributing funds toward the memorial. At this time, we do not have the cost for this project, but the landscaping company is working on it. This project needs to be submitted for a grant within the next couple of weeks.

On motion by Glenn, seconded by Hutter, to approve the concept of the veteran’s memorial to be located in the Band Shell area with the details to be worked out with the Veteran’s Organization and staff.

Roll call on motion: Ayes: Adamson, Kamp, Glenn, Hutter, and Makoben
Nays: None

Commissioner Hutter would like the City Attorney to draw up an agreement between the VFW and the Park Board to make sure the project continues.

The public hearing was published in the newspaper on September 5, 2002 to receive community input on the proposed lease agreement on property located at 2204 Grant Street. A copy of the affidavit is annex #2 to these minutes.

Chairman Adamson opened the public hearing.

Art Daily, 1552 Forrest Grove Road, informed the Board that AA has 19 meetings per week and their attendance is 1800 people per month. When they started the Bettendorf organization in 1972 they had two meetings per week. Their expenses run almost $1,000 per month. They use the room between 60-65 hours per week. They feel the group is doing a lot of good for the community, as well as for themselves.

Greg Jager explained that this facility is located behind the Community Center. It was constructed by ACARE and there have been no problems the last 16 years. The new lease agreement involves a monthly rental and the cost of utilities. Also, the City will take over the maintenance of the air conditioning system. This would be added to the other city contracts and would be less than what ACARE is paying. It is a five year lease with two five year renewals.

Bob Bennett, 532 Holmes Street, informed the Board that he is an original member. He expressed his concerns that the two units located on top of the facility need to be maintained three times per year.

Both Steve Grimes and Greg Jager stated that the city maintenance department would make sure that they are properly maintained.

Art Daily stated that once ACARE gives the building to the City, there will no longer be an ACARE. This corporation was formed to construct the building. Their group will be called the Bettendorf Group.

There being no written correspondence, Chairman Adamson closed the Public Hearing.

On motion by Kamp, seconded by Makoben, to adopt Resolution #61-02, approving the lease of the building to AA.

Roll call on motion: Ayes: Adamson, Kamp, Glenn, Hutter, and Makoben
Nays: None

Resolution #61-02 is annex #3 to these minutes.

The Board reviewed the Budget and Revenue reports for August 2002, which are annex #4 to these minutes.

The Board reviewed the two proposals for drain tile work at Palmer Hills Golf Course.

On motion by Hutter, seconded by Glenn, to approve the low proposal submitted by McCubbin Construction for 600 feet of drain tile for holes #2, #3, #5, #6, and #8 in the amount of $2700.00.

Roll call on motion: Ayes: Adamson, Kamp, Glenn, Hutter, and Makoben
Nays: None

The proposals are annex #5 to these minutes.

The Family Museum Art Project was pulled from the Agenda.

Commissioner Hutter explained to the Board that after discussing the enterprise accounts at the last meeting and seeing that the sale of green fees are slowing down at the golf course, he recommended looking at a reduced green fee at Palmer Hills.

Steve reviewed this possibility with Jon Waddell and recommended bumping up the Sundown Rate on weekdays to 2:00 pm and 3:00 pm on weekends.

On motion by Hutter, seconded by Makoben, to accept staff recommendation, effective immediately until January 1, 2003.

Roll call on motion: Ayes: Adamson, Kamp, Glenn, Hutter, and Makoben
Nays: None

The Board requested to advertise on Channel 9, in the newspaper, and post notice at the Club House.

On motion by Makoben, seconded by Hutter, to add to agenda the Special Event request from Matt Schlabach for a birthday party at the Band Shell Shelter on October 19, 2002 from Noon to 6:00 pm.

Roll call on motion: Ayes: Adamson, Kamp, Glenn, Hutter, and Makoben
Nays: None

On motion by Makoben, seconded by Hutter, to approve the special event request from Matt Schlabach.

Roll call on motion: Ayes: Adamson, Kamp, Glenn, Hutter, and Makoben
Nays: None

Special Event request is annex #6 to these minutes.

The following items appeared on the consent agenda and were enacted by one motion:

On motion by Makoben, seconded by Hutter, to receive and file the Bettendorf Trees Are Us Committee meeting minutes for July 31, August 14, and August 28, 2002. The Minutes are annex #7.

On motion by Makoben, seconded by Hutter, to receive and file the Bettendorf Park and Recreation Foundation Meeting minutes for July 25, 2002 and the Financial Report ending July 31, 2002. The minutes and report are annex #8.

On motion by Makoben, seconded by Hutter, to receive and file the RiverWay newsletter dated August 2002. The newsletter is annex #9 to these minutes.

On motion by Makoben, seconded by Hutter, to receive and file Gene Meer’s observation reports for Splash Landing dated August 9, 16 and 30, 2002. Also, observation reports for the Bandshell parking project dated August 16 and 30, 2002. The reports are annex #10 to these minutes.

On motion by Makoben, seconded by Hutter, to adopt Resolution #55-02, approving payment #4 to Home Town Plumbing and Heating for work completed on the Splash Landing Project in the amount of $65,700.00. Resolution #55-02 is annex #11 to these minutes.

On motion by Makoben, seconded by Hutter, to adopt Resolution #56-02, approving payment #4 to General Constructors, Inc. for work completed on the Splash Landing Project in the amount of $163,494.00. Resolution #56-02 is annex #12 to these minutes.

On motion by Makoben, seconded by Hutter, to adopt Resolution #57-02, approving payment #4 to Hy-Brand Industrial Contractors, Ltd. for work completed on the Splash Landing Project in the amount of $75,300.08. Resolution #57-02 is annex #13 to these minutes.

On motion by Makoben, seconded by Hutter, to adopt Resolution #58-02, approving payment #1 in the amount of $85,982.08 to Blackhawk Paving Company for work completed on the Middle Park Band Shell Parking Lot Extension through August 30, 2002. Resolution #58-02 is annex #14 to these minutes.

On motion by Makoben, seconded by Hutter, to adopt Resolution #59-02, approving
Reservation of a shelter and consumption of beer in Middle Park at the Band Shell Pavilion on October 3, 2002, from 4:00-6:30 pm for the City of Bettendorf Picnic. Resolution #59-02 is annex #15 to these minutes.

On motion by Makoben, seconded by Hutter, to adopt Resolution #60-02, approving payment #1 in the amount of $26,000.00 to Treiber Construction Company for work completed on the Pigeon Creek Park Bridges, Walkways, and Overlooks. Resolution #60-02 is annex #16 to these minutes.

On motion by Makoben, seconded by Hutter, to approve request from James Dockery, Jr. dated August 21, 2002 to place a memorial rock at Palmer Hills Golf Course. The letter is annex #17 to these minutes.

On motion by Makoben, seconded by Hutter, to approve the special event request from Sam Henderson dated August 21, 2002 for permission to hold a 5K walk/fundraiser for Melanoma Research on May 17, 2002 at 10:00 am. Special Event Request is annex #18 to these minutes.

On motion by Makoben, seconded by Hutter, to approve the special event request from Karl Aronson, Quad City Chariots, to hold a cross-country meet at Crow Creek Park on September 28, 2002 from 8:00 am to 3:00 pm. Special Event Request is annex #19 to these minutes.

On motion by Makoben, seconded by Hutter, to adopt Resolution #62-02, approving proposal submitted by Tim Downing, Architect, for preliminary drawings and cost estimates for a new club house at Palmer Hills Golf Course at a cost not to exceed $17,000.00. Resolution #62-02 is annex #20 to these minutes.

Roll call on motion: Ayes: Adamson, Kamp, Glenn, Hutter, and Makoben
Nays: None

Commissioner Hutter informed the Board that he does have the contact name from Pepsi and hopes to talk to him by the end of this week.

Greg Jager informed the Board that we agreed to allow the homeowners that have boat docks along River Drive to leave their signs up to keep people off their docks. The property from the railroad to the street is owned by the DOT, but the city agreed to maintain it. It is not City ground and the City cannot enforce keeping political signs out of this area.

Commissioner Hutter also informed the Board that he is meeting with the Davenport Park Board regarding starting up an Ambassador Program in their parks.

On motion by Hutter, seconded by Kamp, the meeting was adjourned at 7:40 pm.

Adamson (Chairman)

Kamp (Vice Chairman)