December 16 minutes of Pleasant Valley School Board

Board requests bids for heating and boiler replacement project for Pleasant View, and the Fire Alarm Replacement Project at Bridgeview, Cody, and Pleasant View has been completed.

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Unofficial minutes

Board of Education

REGULAR MEETING, BELMONT ADMINISTRATION OFFICE Monday, December 16, 2002, 6:30 P.M. C.S.T.

Regular meeting was called to order at 6:30 p.m. by President Deborah Dayman. Members present: Barsness, Coon, Dayman, O'Hara, Romans. Absent: Hoffmann, Thornton. Also present: Dale Barber, Jim Spelhaug, Mike Clingingsmith, Chris Harvey, Cathi Betts, and Jean Rittmer.
Motion by Romans, second by O'Hara that the Agenda be approved as presented. All ayes. Motion carried.
COMMUNICATIONS: President Dayman welcomed visitors to the meeting.
Director Barsness had questions regarding changing the Iowa Test of Basic Skills (ITBS) testing program from the Spring to September. Dr. Spelhaug explained that the change was made to allow teachers to use data to focus on skill development as students enter the new school year and to make the data available to parents at Fall Conferences. Cody teachers Jean Rittmer and Cathi Betts spoke in favor of changing the testing dates from the spring to September.
Director Coon thanked the staff and students who produced and participated in the Pleasant Valley Orchestra's Winter Concert on December 10. He also thanked the Drama Department for their production of Cinderella Saturday, December 14.
Director Romans shared news articles regarding Florida school boards sent to him by retired PV teacher Frank Sturm who now lives in Florida.
President Dayman reminded Board members that Scott County legislators want their input regarding legislation related to education.
Dr. Spelhaug shared the timeline for employing a new assistant superintendent. The deadline for applications is January 13, 2003.
Dr. Barber reported that mild weather has aided in progress at the Pleasant View Elementary classroom addition project. The masonry work may be completed by January 1 and contractors are working on duct work and electrical and plumbing installations.
Dr. Barber thanked the district nurses for their outstanding work in updating student immunization records. The Scott County Health Department reported that 100% of Pleasant Valley's students' immunization records were accounted for.
Motion by O'Hara, second by Coon that the Consent Agenda be approved as presented. All Ayes. Motion carried. The Consent Agenda consists of the following: approval of the minutes of the December 2 Regular, Special, and Executive Board Meetings; the resignation of Julie Spelhaug as head varsity softball coach effective December 16, 2002; the probationary employment of Tamara Brown as a school bus driver and Tami Stelk as an educational aide at Riverdale Heights; one open enrollment application-in for the 2002-03 school year from Bettendorf Schools and one open enrollment application-in for the 2003-04 school year from Bettendorf Schools. Motion by Coon, second by Barsness that General Fund warrants be issued in the total amount of $169,267.22 in payment of invoices presented. All ayes. Motion carried.
Motion by Barsness, second by O'Hara that Nutrition Fund warrants be issued in the total amount of $35,252.28 in payment of invoices presented. All ayes. Motion carried.
Motion by O'Hara, second by Romans that Elementary/Junior High Activity Fund warrants be issued in the total amount of $4,001.84 in payment of invoices presented. All ayes. Motion carried.
Motion by Romans, second by O'Hara that High School Activity Fund warrants be issued in the total amount of $31,018.59 in payment of invoices presented. All ayes. Motion carried.
Motion by Coon, second by Barsness that Schoolhouse Fund warrants be issued in the total amount of $511,849.28 in payment of invoices presented. All ayes. Motion carried.
Motion by O'Hara, second by Coon that Internal Service Fund warrant be issued in the total amount of $2,375.00 in payment of invoices presented. All ayes. Motion carried.
Dr. Spelhaug reviewed data from the Two Year and Six Year Graduate Follow-up Studies. He also recommended approval of a revised survey form which will allow computer scanned results for the studies.
Motion by Coon, second by Barsness that the Board accept the graduate follow-up study and new survey instrument as presented. Roll call vote. Ayes - Coon, Dayman, O'Hara, Romans, Barsness. Nays - none. Motion carried.
President Dayman opened a Public Hearing at 7:29 p.m. for input regarding the boiler replacement project at Pleasant View Elementary School. There being no input, the public hearing was closed at 7:30 p.m.
The district has been working with KJWW Engineering regarding replacement of the Pleasant View heating and domestic water boilers. Dr. Barber explained that last year the boiler inspector had indicated that it is essential to replace the domestic water boiler. The heating boiler also needs to be replaced as it is inefficient and undersized for handling the building's heating needs with the new addition. The estimated cost of this project is $180,000 which will be paid for from PPEL/Local Option Sales Tax Capital Projects Fund. Construction would begin in April and be completed in June of 2003.
Motion by O'Hara, second by Romans that the Board approve requesting bids for the Pleasant View heating and domestic water boiler replacement project. Roll call vote. Ayes - O'Hara, Romans, Barsness, Coon, Dayman. Nays - none. Motion carried.
We have received the official ballot from IASB for District #6 IASB Board Members. Jack Hill from North Scott is running unopposed for a three year term. Lee Ann Grimley from Springville Community Schools and James J. Tuisl from Clinton Community School District are running for a two year term.
Motion by Romans, second by Coon that the Board cast its ballot for IASB District #6b for Jack Hill for a three year term and for Director District #6A for James Tuisl for a two year term. Roll call vote. Ayes - Romans, Barsness, Coon, Dayman, O'Hara Nays - none. Motion carried.
The district is ready to close out the Fire Alarm Replacement Project at Bridgeview, Cody, and Pleasant View Elementary Schools. Dr. Barber reported that all of the work on the project has been completed and the district has received the final request for payment from the contractor, Davenport Electric Contract Company. He asked the Board to approve final acceptance of the Fire Alarm Replacement Project at Bridgeview, Cody, and Pleasant View Elementary Schools. Per Section 573 of the Iowa Code, this will begin the thirty day time line required for subcontractors to make claims against Davenport Electric Contract Company. He knows of no claims pending. At the end of the thirty day period, the district will make final payment of money retained for completion of the project. Over $70,000 of State grant funding was received for this project.
Motion by Coon, second by O'Hara that the Board approve final acceptance of the Fire Alarm Replacement Project at Bridgeview, Cody, and Pleasant View Elementary Schools. Roll call vote. Ayes - Coon, Dayman, O'Hara, Romans, Barsness. Nays - none. Motion carried.
Mr. Clingingsmith presented the monthly financial report for November. Through November, general fund receipts totaled $8,245,090, (39.1%) and expenses totaled $8,409,782,(38.5%). The November target for receipts and expenditures was 41.7 %. He also presented reports on the Management, PPEL, Capital Projects, Debt Service, Hot Lunch, Internal Service, and Activity funds.
Motion by Barsness, second by Romans that the Board accept the monthly financial reports for November as presented. Roll call vote. Ayes - Barsness, Coon, Dayman, O'Hara, Romans. Nays - none. Motion carried.
The meeting adjourned at 7:45 p.m.