11.26 Pleasant Valley School Board meeting

Dr. Jim Spelhaug named new PV superintendent for 2003-2004

SPECIAL MEETING - NOV. 26: Special meeting was called to order at 6:00 p.m. by President Deborah Dayman. Members present: Barsness, Coon, Dayman, Hoffmann, O'Hara, Thornton. Absent: Romans. Also present: Dale Barber and Chris Harvey.

Motion by Thornton, second by O'Hara that the Agenda be approved as presented. All ayes. Motion carried.

Director Romans arrived at 6:04 p.m.

The Board discussed the upcoming retirement of Superintendent Dale Barber and the various options and resources available in filling the position. Director Romans facilitated the discussion.

Motion by O'Hara, second by Romans that the Board hold an executive session Monday, December 2, 2002, for the purpose of interviewing the internal candidate for the superintendency. Roll call vote. Ayes - O'Hara, Romans, Coon, Dayman. Nays - Hoffmann, Thornton, Barsness. Motion carried.

The meeting adjourned at 8:25 p.m.

REGULAR MEETING - DEC. 2 Regular meeting was called to order at 7:00 p.m. by President Deborah Dayman. Members present: Barsness, Coon, Dayman, O'Hara, Romans, Thornton. Absent: Hoffmann. Also present: Dale Barber, Jim Spelhaug, Mike Clingingsmith, Chris Harvey, Brian Strusz, Debbie Menke, Danielle Spaete, Jean Rittmer, Cindy Ingleby, Ann Fairbanks, Tony Runkle, Joe Kint, Mary Louise Speer and others.

EXECUTIVE SESSION: Motion by Thornton, second by O'Hara that the Board hold a closed session as provided in Section 21.5(1)(i) of the Open Meetings Law to evaluate the professional competency of an individual whose performance is being considered to prevent needless and irreparable injury to that individual's reputation, and that individual has requested a closed session. Roll call vote. Ayes - Thornton, Barsness, Coon, Dayman, O'Hara, Romans. Nays - none. Motion carried.

AGENDA APPROVED: Motion by Barsness, second by Thornton that the Agenda be approved as presented. All ayes. Motion carried.

COMMUNICATIONS: President Dayman welcomed visitors to the meeting.

Director O'Hara asked Dr. Spelhaug for an update on the district's grant awards from the Scott County Regional Authority. Dr. Spelhaug replied that the district had received just over $100,000 from the SCRA: $25,238 for lap tops to be used in the high school mobile labs for math in conjunction with the AEA's Cognitive Tutor program; $29,200 for the Classroom Infusion project for the Junior High; $15,000 for playgrounds at Cody; $20,000 for books at the junior high; $11,000 for kindergarten district-wide. In addition, a consortium grant was received for Project Ready, the alternative high school program for Pleasant Valley, Bettendorf, and North Scott students. The Board expressed its appreciation to the Scott County Regional Authority and to the staff members who wrote the grants.

President Dayman thanked Bill Grothus, Pleasant Valley Junior High Industrial Technology teacher, who has been awarded a grant from Quad City Bank and Trust as one of their Expanding Horizons Projects. She also thanked the bank for giving PV eighth grade students the opportunity to produce stained glass projects.

President Dayman also congratulated Pleasant View Principal Don Dehner for being selected as AEA IX District's "Elementary Principal of the Year" for School Administrators of Iowa. He will represent AEA IX in the selection process for "Iowa Elementary Principal of the Year" next spring. She thanked the Board for the opportunity to attend the Iowa Association of School Board's convention and thanked Director Barsness for serving as the Board's Delegate to the Delegate Assembly at the convention.

Dr. Spelhaug thanked Pleasant Valley Junior High Language Arts teacher Julie Small and her students for allowing a quilt they completed using the 9/11 theme to be displayed in the Board Room.

Dr. Barber reported that the roof has been installed on Pleasant View's classroom addition project. Interior concrete work is also completed and the masonry contractor continues to install interior concrete block walls.

The fire alarm replacement project at Pleasant View, Bridgeview, and Cody will be on the next Board agenda for final acceptance and the Five Year Capital Projects Plan will be presented at the first January Board meeting.

Director Thornton thanked the administration for replacing the Yield sign at the east end of the high school's frontage road with a STOP sign. Dr. Barber added that a better traffic flow plan for the frontage road will be part of the Five Year Capital Projects Plan.

Mike Clingingsmith reported that the District had received a check in the amount of $21,900 for the Ford Excursion that was wrecked in November returning from the Thespian Festival in Indianola. The trailer it was pulling was also "totaled out" and the district will receive $4,860 from the insurance company. Ray LaFrentz has requested quotes for the replacement of the Ford Excursion.

CONSENT AGENDA: Motion by O'Hara, second by Coon that the Consent Agenda be approved as presented. All Ayes. Motion carried. The Consent Agenda consists of the following: approval of the minutes of the November 4, 2002, Regular Board meeting and the November 26 Special Meeting; the resignation of Shawn Rice as PVCHS Yearbook Advisor for the 2003-04 school year, the employment of Joey Stehn as PVCHS Assistant Varsity Soccer coach for the 2002-03 school year, Sheryl Johnson as a special education aide at Riverdale Heights, Christine Paris as a food service worker at Pleasant View and also as a special education aide at the Junior High; the probationary employment of Jacquelyn Dwyer as an education aide at Riverdale Heights and Robin Wheatley as a special education aide at PVCHS, and, four open enrollment applications-in, three from Bettendorf Schools, and one from North Scott Schools for the 2002-03 school year and three open enrollment applications-in, two from Bettendorf Schools and one from Davenport Schools for the 2003-04 school year.

EXPENSES APPROVED: Motion by Barsness, second by Thornton that General Fund warrants be issued in the total amount of $27,204.82 in payment of invoices presented. All ayes. Motion carried.

Motion by Thornton, second by Coon that Nutrition Fund warrants be issued in the total amount of $9,212.97 in payment of invoices presented. All ayes. Motion carried.

Motion by O'Hara, second by Romans that Elementary/Junior High Activity Fund warrants be issued in the total amount of $2,068.31 in payment of invoices presented. All ayes. Motion carried.

Motion by Romans, second by Thornton that High School Activity Fund warrants be issued in the total amount of $19,935.95 in payment of invoices presented. All ayes. Motion carried.

Motion by Coon, second by Barsness that Schoolhouse Fund warrants be issued in the total amount of $150.00 in payment of invoices presented. All ayes. Motion carried.

JH & HS COURSE OFFERING CHANGES FOR 2003-04: Debbie Menke and Danielle Spaete reviewed proposed changes for 2003-04 to the 9-12 Science curriculum which was introduced during the 2001-02 school year. The new course added in the Science Department was Advanced Placement Physics. Mrs. Spaete also reviewed the transition from Integrated Science I & II to Earth Science and Biology as the first two courses in the regular college preparatory program. Other proposed high school course additions for 2003-04 are: Introduction to Business, Interpersonal Relationships, and Introduction to Fashion Merchandising. Brian Strusz, Ann Fairbanks and Tony Runkle then reviewed proposed changes in the 7-8 science program. Seventh grade would have two course offerings: 7th grade Physical Science 1 and 7th grade Physical Science 2. Eighth grade would have three course offerings: 8th grade Life Science 1, 8th grade Life Science 2, and Honors Biology.

Motion by Thornton, second by Coon that the Board approve the 7-12 curricular changes for 2003-04 as presented. Roll call vote. Ayes - Thornton, Barsness, Coon, Dayman, O'Hara, Romans. Nays - none. Motion carried.

2002-03 EARLY GRADUATION REQUESTS: Debbie Menke presented six names of PVCHS students who have submitted their request to graduate early. Four of the students plan to begin their post secondary education experience, one will be entering the workforce to earn money to attend Scott Community College next fall, and one junior student requests to graduate at the end of the 2002-03 school year to begin post secondary education.

Motion by Barsness, second by Romans that the Board approve the recommendation for early graduation of five seniors at the end of the first semester of the 2002-03 school year and one junior at the end of the 2002-2003 school year. Roll call vote. Ayes - Barsness, Coon, Dayman, O'Hara, Romans, Thornton. Nays - none. Motion carried.

SECOND READING & FINAL APPROVAL OF BOARD POLICY 605.2, "TESTING PROGRAM": Dr. Barber recommended the second reading and final approval of a revision to Board Policy 605.2, "Testing Program". The revision is required by federal law for the "No Child Left Behind" legislation. Approval of the revision will put the district in federal and state compliance regarding its testing program.

Motion by Coon, second by O'Hara that the Board approve the second reading of Board Policy 605.2, "Testing Program". Roll call vote. Ayes - Coon, Dayman, O'Hara, Romans, Thornton, Barsness. Nays - none. Motion carried.

CHANGE ORDER #1 - PLEASANT VIEW ELEMENTARY SCHOOL ADDITION PROJECT: Dr. Barber recommended that the Board approve change order # 1 for the Pleasant View Elementary School Addition Project. The change order is an addition of $10,681.00 to the contract. The original bid from Precision Builders, Inc., contained a $29,000.00 contingency amount. This change order will be deducted from the original contingency amount, which will bring the contingency for the project down to $18,319.00.

$4,229.00 of the change order is due to a change of unit ventilators from a face and bypass damper arrangement to a reheat UV arrangement, which is the type of system used in the rest of the building. $6,452.00 of the change order is due to revisions in the size and amount of storm water piping needed to complete the project. The need for this change was not evident until the contractor actually opened the ground to do the storm water drain extension work and found that the size of the existing storm sewer pipe needed to be increased to handle the added roof drainage necessary for the addition.

Motion by Romans, second by Thornton that the Board accept change order # 1 for the Pleasant View Elementary School Addition Project for a cost addition of $ 10,681.00. Roll call vote. Ayes - Romans, Thornton, Barsness, Coon, Dayman, O'Hara. Nays - none. Motion carried.

CHANGE ORDER #1 - PVJHS INSTRUMENTAL MUSIC ADDITION PROJECT: Dr. Barber also recommended that the Board approve change order # 1 for the Junior High Instrumental Music Addition Project. The change order is actually a deduct from the original contract price in the amount of $4,000.00. The reason for the change order is due to the fact that the original bid from BMW Builders, LLC contained a $4,000.00 contingency amount. With the project now completed, it was not necessary to use the $4,000.00 contingency. This would bring the final contract price for the project down to $211,709.00.

Motion by Coon, second by Barsness that the Board accept change order # 1 for the Junior High Instrumental Music Addition Project for a deduct of $4,000.00. Roll call vote. Ayes - Coon, Dayman, O'Hara, Romans, Thornton, Barsness. Nays - none. Motion carried.

FINAL ACCEPTANCE OF H.S. BRICK REPLACEMENT PROJECT: Dr. Barber reported that the district is ready to close out the high school brick replacement project. All of the work on the project has been completed and the district has received a letter from Lindsay Anderson Consulting advising that final payment be made to the contractor, E & H Restoration, Inc. Per Section 573 of the Iowa Code, this will begin the thirty day time line required for subcontractors to make claims against E & H Restoration, Inc.

Motion by Romans, second by O'Hara that the Board approve final acceptance of the High School Brick Replacement Project. Roll call vote. Ayes - Romans, Thornton, Barsness, Coon, Dayman, O'Hara. Nays - none. Motion carried.

CHANGE DECEMBER 16 BOARD MEETING TIME TO 6:30 P.M.: Dr. Barber recommended that the December 16, 2002, board meeting begin at 6:30 p.m. to allow the Board to attend a holiday social function following the meeting.

Motion by O'Hara, second by Thornton that the Board approve changing the starting time of the December 16 board meeting to 6:30 p.m. Roll call vote. Ayes - O'Hara, Romans, Thornton, Barsness, Coon, Dayman. Nays - none. Motion carried.

EXECUTIVE SESSION: The Board met in executive session for personnel from 7:58 p.m. - 9:30 p.m.

EMPLOYMENT OF SUPERINTENDENT FOR 2003-04: In open session at 9:31 p.m., motion by Romans, second by O'Hara that the Board extend to Dr. Jim Spelhaug a three year contract as Superintendent of Schools at the 2002-03 superintendent's salary and benefits level beginning the 2003-2004 school year. Roll call vote. Ayes - Romans, Thornton, Barsness, Coon, Dayman, O'Hara. Nays - none. Motion carried.

The meeting adjourned at 9:36 p.m.

SPECIAL MEETING DEC. 2: Special meeting was called to order at 9:37 p.m. by President Deborah Dayman. Members present: Barsness, Coon, Dayman, O'Hara, Romans, Thornton. Absent: Hoffmann. Also present: Dale Barber, Jim Spelhaug, and Chris Harvey.

Motion by Barsness, second by Thornton that the Agenda

be approved as presented. All ayes. Motion carried.

Dr. Barber presented a plat of the Highland Green Third Addition that is located in the northwest corner of the Pleasant Valley School District. This subdivision sits right on district boundary lines and several of the lots are located in both Pleasant Valley and Bettendorf school districts. He explained that he has worked with Dick Davidson of Lane & Waterman and Bettendorf Superintendent John Perdue to come up with an equitable division of lots between the two school districts and to readjust the legal description and boundary lines to ensure that no lots sit in both districts. He recommended that the Board approve the resolution adjusting the boundary line.

R E S O L U T I O N

WHEREAS, a portion of the common boundary line between the Pleasant Valley Community School District and the Bettendorf Community School District extends through Highland Green Third Addition at Crow Valley, to the City of Bettendorf, filed on December ___, 2002 as Document No. 2002-______________, subdivision which has recently been platted; and WHEREAS, the Board of Directors of these contiguous School Districts have determined and agreed that said boundary line should be adjusted, pursuant to the provisions of Iowa Code ß 274.37, so as to avoid the division of residential lots; and WHEREAS, a similar Resolution has been concurrently adopted by the Board of Directors of the Bettendorf Community School District. IT IS THEREFORE RESOLVED, by the Board of Directors of the Pleasant Valley Community School District, in the County of Scott, State of Iowa, as follows: 1. The common boundary line between the Bettendorf Community School District and the Pleasant Valley Community School District, being contiguous school corporations located entirely within Scott County, Iowa, is hereby revised as follows (with changes being underlined): See attached Exhibit "A" 2. The Secretary of the Board of Directors shall request the approval of the Mississippi Bend Area Education Agency for the boundary line change, as provided in Iowa Code ß 274.37. 3. Upon the approval of the Mississippi Bend Area Education Agency, or on its failure to disapprove within 30 days following the receipt thereof, the Secretary shall file a written certificate of description of the new boundaries of the Pleasant Valley Community School District in the office of the Auditor of Scott County, pursuant to Iowa Code ß 274.4. 4. The boundary line change set forth in this Resolution shall be effective on July 1, 2003. Approved on this 2nd day of December, 2002.

Motion by Coon, second by Romans that the Board adopt the resolution adjusting the boundary line between Pleasant Valley and Bettendorf School Districts in the Highland Green subdivision as presented. Roll call vote. Ayes - Coon, Dayman, O'Hara, Romans, Thornton, Barsness. Nays - none. Motion carried.

The meeting adjourned at 9:47 p.m.

OPEN ENROLLMENT NOTICE Parents/Guardians considering the use of the open enrollment option to enroll their child or children in another public school district in the state of Iowa should be aware of the following dates:

JANUARY 1, 2003 - Last date for regular open enrollment requests for the 2003-04 school year.

SEPTEMBER 19, 2003 - Last date for open enrollment requests for entering kindergarten students for the 2003-04 school year.

Parents/guardians of open enrolled students whose income falls below 160% of the federal poverty guidelines are eligible for transportation assistance. This may be in the form of actual transportation or a cash stipend.

Parents should be aware that open enrollment may result in the loss of athletic eligibility.

For further details, contact 332-5550.