Bettendorf Park Board Minutes 8/12/02

MINUTES
BETTENDORF PARK BOARD
SPECIAL MEETING
AUGUST 12, 2002

The Bettendorf Park Board held a special meeting on August 12, 2002 at 4:00 pm in the Canteen Room at the Herbert D. Goettsch Community Center.

Present: Adamson, Kamp, Glenn, and Hutter
Absent: Makoben

Brad Peterson reviewed the golf course maintenance monthly report, which is annex #1 to these minutes.

Brad informed the Board that the new pump has been installed and it is heads above what they had been operating with before. However, a new problem occurred today with the smaller pump. An irrigation pump specialist suggested to take the pump motor and send it to an electrical pump company and have the bearings checked. To rebuild the old motor is estimated at $400 and to replace the smaller pump is estimated at $1200. The smaller pump is the booster pump for the bigger pump.

Brad reviewed proposals for concrete and asphalt for repairs to areas along the cart path that have deteriorated: Area behind #9 green; $2900 for either asphalt or concrete, #3 and #6 to improve drainage; $535, #6 along the tee and green; $2250, north side of bridge by #3 green; $795, and #1 to improve dip; $1450.

Also, Brad reported additional areas that he would like to see improvements with additional asphalt or concrete: Area by maintenance facility by storage bins and also add to existing drive; $7,100, additional parking; $6,294, and an area on the east side of the building; $4300. All items in asphalt were bid at $23,537 and the concrete bid totaled $23,119.50. The bids were discounted if awarded in total. Brad prefers concrete but they were bid so you can pick and choose. Brad will put the numbers together for the Board to review at the Wednesday Board Meeting.

Brad expressed the need for a wash rack at the maintenance facility at a cost of $8,000. Equipment is cleaned on the south side of the building with a hose at the end of the day or job. All the debris is running into the grass off the asphalt and forming an unsightly swamp.

Steve Grimes recommended holding off on the wash rack until the next Capital Improvement Program is discussed.

Brad presented a time line draft for the construction of the #11 project, which is annex #2 to these minutes.

Commissioner Glenn asked what was estimated for the cost of the project and if the new tee box for #15 was added to the specifications as an alternate?

Brad informed the Board that the project was estimated at $95,000 and that does not include the cost of the tee box for #15. That will be added as an alternate to the specifications.

Commissioner Hutter asked what could be done with the debris that can be seen from Middle Road near the maintenance facility.

Brad explained that about the only thing to do is to put some type of privacy fence and landscaping around the area. This was not a problem until we were no longer able to burn. We will continue to have this debris on the golf course.

Commissioner Kamp asked about the loose deck boards on the bridges.

Brad explained that when the boards were replaced, they used untreated lumber because of the cost and could not believe how soon they shrunk. They have already been tightened up once last Fall and they will be doing this again soon. It is a major project.

Stu Smith reviewed the park maintenance monthly report, which is annex #3 to these minutes.

Stu reported that the band shell parking lot has not been poured yet. They are waiting until they have a good weather forecast. When they do pour the concrete, it will be a continuous slab instead of the 12’ sections.

Stu also reported that the sidewalks have been installed in McManus Park and they have been backfilled and seeded.

The dredging in Leach Park has been completed. They took out 2,839 cubic yards of material. That is more than anticipated, but we had a cap on their proposal of $24,000. The depth in the marina area is now 6’-7’. J.F. Brennan submitted some soundings and we will be sending them to Ashton Engineering to monitor next year to see how quickly it fills back in. The material was hauled to the location of the old lime pile. There was a lot of mud, but the transport of material worked out well with very little mess. We had no complaints from boaters or the Channel Cat.

Commissioner Hutter asked if the boaters were using Eagle's Landing marina.

Stu reported that Eagle's Landing is very busy on weekends. The cars are parking on the grass, because the parking lot is full.

Chairman Adamson asked how many more playgrounds need to be upgraded.

Stu reported that there are three playgrounds left with the older equipment; Edgewood, Meier, and Hoover. McManus Park will have some old equipment that will also be removed.

Steve informed the Board that the Kiwanis Club wants to do a project in Kiwanis Park. The projects to be considered: New bleachers for the baseball field, new benches to be placed throughout the park, general landscaping, shelter and restroom painted and replace the roof, and paint the park sign.

The Board felt the Kiwanis Club could do any of the proposed projects in the park.

Commissioner Hutter asked if anything had been done with the disc golf course in Devils Glen Park. There was some concern about the health of the trees.

Stu reported that nothing has been done. Moving the disc golf course would not be a lot of expense. The problem is where to move it.

Commissioner Hutter requested staff contact the Iowa State Extension Service for their opinion on the trees.

The Board reviewed Rita VanWetzinga’s recreation monthly report, which is annex #4 to these minutes.

The Board discussed the recommendation from staff to change the original plan for the addition to the Life Fitness Center. The survey from the members indicated that they wanted to expand the cardio room, and the women’s locker room is crowded and there are not enough rental lockers. The staff would like to have Jim Pea***** pursue a design that would include only a women’s locker room and the cardio room addition. The addition will increase operating costs.

On motion by Glenn, seconded by Kamp, to approve Jim Pea***** to do a preliminary study on the expansion of the cardio room and a women’s locker room with the cost not to exceed $2,000.

Roll call on motion: Ayes: Adamson, Kamp, Glenn, and Hutter
Nays: None

Commissioner Kamp recommended meeting at the Life Fitness Center while it is shut down.

The Board decided to meet on Sunday, August 25 at 1:00 pm.

The Board reviewed Jon Waddell's golf administration monthly report, which is annex #5 to these minutes.

Commissioner Hutter suggested formally appointing the ad hoc clubhouse committee members at the Wednesday meeting.

Steve informed the Board the Iowa Park and Recreation Fall Workshop is in Mason City, Iowa on September 10-12, 2002, if any Board Member is interested in attending.

Steve reviewed a Proclamation to celebrate the American character, due to the first anniversary of the September 11th terrorist attacks. This would need to be approved at Wednesday’s meeting, if the Board is interested, because it is before the Board’s September meetings.

The Board requested Greg Jager draw up the Proclamation and bring it back to the Wednesday Board Meeting.

Steve informed the Board that Will Dwyer would address the Board at the Wednesday meeting to review the Ambassador Program and also present a brief slide show.

Steve informed the Board that there is a change order to approve by motion, but there is another change order that is still being discussed on the utilities for the Splash Landing Project. He hopes to have an answer for the Wednesday meeting.

Steve’s monthly administration report is annex #6 to these minutes.

Commissioner Glenn asked if someone from the Board was going to contact Pepsi about contributing to the water spray toys in exchange for painting their logo on the bottom of the pool.

Commissioner Hutter stated he would try and contact someone from Pepsi tomorrow.

On motion by Glenn, seconded by Hutter, to approve the change order for steps and handrails to the walk which connects the pump building to the pool enclosure and adding a vent enclosure on the mechanical building roof in the amount of $3,072.30.

Roll call on motion: Ayes: Adamson, Kamp, Glenn, and Hutter
Nays: None

The change order is annex #7 to these minutes.

The Board reviewed the lease for the Davenport Valley Archers to use the Devils Glen Park facility.

On motion by Hutter, seconded by Glenn, to renew the lease with the Davenport Valley Archers for use of the facility in Devils Glen Park.

Roll call on motion: Ayes: Adamson, Kamp, Glenn, and Hutter
Nays: None

The lease is annex #8 to these minutes.

On motion by Kamp, seconded by Hutter, to adjourn the meeting at 5:15 pm.

Adamson (Chairman)

Kamp (Vice Chairman)