PV school board meeting June 2002

Minutes of the June 17th school board meeting.

MEMBERS PRESENT: Regular meeting was called to order at 7:00 p.m. by President Phyllis Ahlstrand. Members present: Ahlstrand, Barsness, Dayman, Romans, Thornton. Absent: Coon, O'Hara. Also present: Dale Barber, Jim Spelhaug, Mike Clingingsmith, Debbie Menke, Brian Hanna, Brady Hanna, Erica Thornton, Ray LaFrentz, Bryce Schmidt, Randy Teymer, Larry Brown, Chris Harvey, and Mary Louise Speer.

AGENDA APPROVED: Motion by Thornton, second by Romans that the Agenda be approved as presented. All ayes. Motion carried.

COMMUNICATIONS: Dr. Spelhaug, on behalf of the Board, staff, and students, thanked Brian Hanna, a district parent, who has donated approximately $75,000 of software and many hours of his technical expertise. Mr. Hanna was presented a plaque in appreciation of his contributions to our technology program.

Director Barsness asked if the district would consider having vending machines that contained products such as milk, juice, and water available for students, at the high school. High School Principal Debbie Menke will look into this.

Dr. Barber reminded the Board that at the next meeting superintendent's evaluation instruments would be discussed.

He also reported that the interior demolition work has been completed for the Junior High Music Addition project. The recent wet weather, however, has prevented footings from being poured.

Dr. Spelhaug congratulated the Girls Soccer Team for their outstanding season.

CONSENT AGENDA: Motion by Dayman, second by Barsness that the Consent Agenda be approved as presented. Ayes - Ahlstrand, Barsness, Dayman, Romans. Nays - Thornton. Motion carried. The Consent Agenda consists of the following: approval of the minutes of the June 3, 2002, Regular Board meeting and Executive Meeting; the employment of Jill Baylor as a .5 FTE Physical Education teacher at Pleasant View Elementary for the 2002-03 school year; the request of Nancy Bettis for early retirement and resignation at the end of the 2002-03 school year when she will have completed thirty-three years in education, all at Pleasant Valley; the employment of Anne Dobereiner as a second grade teacher at Bridgeview Elementary for the 2002-03 school year; the employment of Carol Hunt as a special education aide at PVCHS for the 2002-03 school year. The following changes in extra-duty/curricular assignments were recommended: Add - Kristina Prescott, Earth Corps Sponsor, PVCHS; Mike Zimmer, 12th Grade Sponsor; Rusty VanWetzinga, Assistant Varsity Football Coach, Assistant Varsity Wrestling Coach, and Weight Room Supervision; Logan Peitscher, Assistant 9th Football Coach, Assistant Wrestling Coach, Assistant Varsity Boys Track Coach; and Chris Kohn, Junior High Boys Track Coach. Drop: Craig Parker, Earth Corps Sponsor, PVCHS; Randy Teymer, 12th Grade Sponsor; Rusty VanWetzinga, Assistant Varsity Boys Track Coach, Assistant Freshman Football Coach, and Head Fresh

man Wrestling Coach; Mike Duncan, Weight Room Supervision and Assistant Varsity Football; and Renee Maxa, Cheerleading Sponsor; three open enrollment applications-in from Bettendorf Schools for the 2001-02 school year, three open enrollment applications-out to Bettendorf Schools for the 2001-02 school year, one application-in from Bettendorf for the 2002-03 school year, and eight applications-out to Bettendorf Schools for the 2002-03 school year; and the cooperative agreement for student teachers with Augustana College.

EXPENSES APPROVED: Motion by Dayman, second by Thornton that General Fund warrants be issued in the total amount of $89,548.26 in payment of invoices presented. All ayes. Motion carried.

Motion by Barsness, second by Dayman that Nutrition Fund warrants be issued in the total amount of $30,187.25 in payment of invoices presented. All ayes. Motion carried.

Motion by Romans, second by Thornton that Elementary/Junior High School Activity Fund warrants be issued in the total amount of $11,364.96 in payment of invoices presented. All ayes. Motion carried.

Motion by Thornton, second by Barsness that High School Activity Fund warrants be issued in the total amount of $27,618.83 in payment of invoices presented. All ayes. Motion carried.

Motion by Barsness, second by Dayman that Schoolhouse Fund warrants be issued in the total amount of $117,582.32 in payment of invoices presented. All ayes. Motion carried.

SHERIFF'S DEPARTMENT LIAISON REPORT: Sheriff's Department Deputy and Pleasant Valley Community High School Police Liaison Bryce Schmidt shared a summary of his student contacts for the 2001-02 school year. He noted that the numbers of incidents in most areas had been reduced from previous years. The Board and administration thanked Deputy Schmidt for his work at both the high school and junior high.

Motion by Thornton, second by Dayman that the Board approve the Sheriff's Department Liaison Report for the 2001-02 school year as presented. All ayes. Motion carried.

JUNIOR & SENIOR HIGH SCHOOL DISCIPLINE REPORTS: Randy Teymer and Larry Brown presented the 2001-02 discipline reports. The reports included a summary of suspensions and detentions for 2001-02. Both noted that the Character Counts Program was a factor in the numbers being lower than last year. Mr. Teymer thanked Joanne Duncan and Donna Dudley for their assistance.

Motion by Barsness, second by Dayman that the Board approve the junior high and high school discipline reports for the 2001-02 school year. All ayes. Motion carried.

High School Principal Debbie Menke thanked Mr. Teymer and Deputy Schmidt for their proactive approach to student discipline which was instrumental in reducing the number of disciplinary incidents from previous years.

BID RECOMMENDATION FOR PLEASANT VIEW CLASSROOM ADDITION: Dr. Barber shared bidding information regarding the Pleasant View Classroom Addition. Bids were opened on June 6th. The project called for a base bid for the addition of two kindergarten rooms, five 2nd and 3rd grade rooms, 2 special education rooms, restrooms, a guidance office, and a reading room. The base bid includes terrazzo floors in the hallway and restrooms, replacement of windows in existing primary classrooms adjacent to the addition, and installation of unit ventilators provided by Trane Co. as are used in the existing building. Twelve contractors submitted bids. The low base bid was submitted by Precision Builders, Inc. of LeClaire, Iowa in the amount of $1,410,319.00. The superintendent recommended accepting the low base bid and alternate #4 which provides an additional utility tunnel access at the point of entrance to the new addition.

PUBLIC HEARING FOR PLEASANT VIEW CLASSROOM ADDITION: President Ahlstrand opened a public hearing to allow for public input at 8:01 p.m. There were no comments from the public. The hearing was then closed at 8:02 p.m.

BID APPROVAL FOR PLEASANT VIEW CLASSROOM ADDITION: Motion by Thornton, second by Romans that the Board approve the low base bid of $1,410,319.00 and Alternate #4 bid of $3,240.00 for a total of $1,413,559.00 submitted by Precision Builders, Inc. of LeClaire, Iowa, for the Pleasant View Classroom Addition project. Roll call vote. Ayes - Thornton, Ahlstrand, Barsness, Dayman, Romans. Nays - none. Motion carried.

BID RECOMMENDATION FOR BRIDGEVIEW ROOFING PROJECT: Bids for the Bridgeview Roofing Project were opened Tuesday, June 4. Two contractors presented bids: Jim Giese Roofing, $61,663.00, and White Roofing, $45,807.00. The projected estimated cost of this project was $52,000.

PUBLIC HEARING FOR BRIDGEVIEW ROOFING PROJECT: President Ahlstrand opened the Public Hearing for input regarding this project at 8:05 p.m. There was no comment from the public. The hearing was then closed at 8:06 p.m.

It was recommended that the Board accept the low bid of $45,807.00 from White Roofing of Eldridge, Iowa, for the Bridgeview Roofing Project.

BID APPROVAL FOR BRIDGEVIEW ROOFING PROJECT: Motion by Dayman, second by Barsness that the Board approve the low base bid of $45,807.00 from White Roofing of Eldridge, Iowa, for the Bridgeview Roofing Project. Roll call vote. Ayes - Dayman, Romans, Thornton, Ahlstrand, Barsness. Nays - none. Motion carried.

BID RECOMMENDATION FOR MAINTENANCE PARKING LOT PROJECT: Bids for the Maintenance Center Parking Lot Project were opened Tuesday, May 21. Two contractors presented bids: General Asphalt Co. - $148,135.00, and Tri City Blacktop, Inc. for $139,971.00. Originally, blacktop was planned for the entire lot, however, it was decided to concrete the area where buses park and blacktop the remainder of the lot.

PUBLIC HEARING FOR MAINTENANCE CENTER PARKING LOT PROJECT: President Ahlstrand opened the Public Hearing for input regarding this project at 8:10 p.m. There was no comment from the public. The hearing was then closed at 8:11 p.m.

The administration recommended that the Board accept the low bid of $139,971.00 from Tri City Blacktop, Inc., for the Maintenance Center Parking Lot Project.

BID APPROVAL FOR MAINTENANCE CENTER PARKING LOT PROJECT: Motion by Dayman, second by Thornton that the Board approve the low base bid of $139,971.00 from Tri City Blacktop, Inc., for the Maintenance Center Parking Lot Project. Roll call vote. Ayes - Dayman, Romans, Thornton, Ahlstrand, Barsness. Nays - none. Motion carried.

APPROVAL TO PAY YEAR END BILLS: Since this was the last regularly scheduled Board meeting of the 2001-02 fiscal year, Mr. Clingingsmith requested approval to pay end of the year invoices for fiscal year 2002 expenses received between now and June 30, 2002. Expenditures would include, but are not limited to: the balance due on buses, if received; gasoline and diesel fuel; contracted services, such as special education and open enrollment tuition; materials and supplies; and remaining capital outlay purchases.

A listing of the actual bills paid will be presented for approval to the Board at the July 1, 2002, Board meeting.

Motion by Barsness, second by Dayman that the Board authorize the Chief Financial Officer to pay any remaining fiscal year 2002 bills received by June 30, 2002, subject to statutory legal spending limits. All ayes. Motion carried.

MONTHLY FINANCIAL REPORTS: Mr. Clingingsmith presented the monthly financial report for May. Through May, general fund receipts totaled $17,882,474, (92.4%) and expenses totaled $17,377,476,(86.1%). The May target for receipts and expenditures was 91.7%. He also presented reports on the Management, PPEL, Capital Projects, Debt Service, Hot Lunch, Internal Service, and Activity funds.

Motion by Thornton, second by Romans that the Board accept the monthly financial reports for May as presented. All ayes. Motion carried.

The Board adjourned at 8:19 p.m. Congratulations!

Jessica Ellerbach has been chosen to attend the National Young Leaders Conference in Washington, D. C. from July 15 - 25. Jessica will be a senior at PVCHS in the fall.



Just a reminder from the PV Committee for Drug, Alcohol, Tobacco and Violence Free Youth If you have information or suspect that an underage drinking party is occurring, please contact the appropriate law enforcement agency (Bettendorf Police Department at 344-4015, the Scott County Sheriff's Office at 326-8628, or the LeClaire Police at 289-5442-this number rolls over to the Sheriff's Office after regular business hours). You do not have to have confirmation of the party before you call and you may remain anonymous if you wish. The law enforcement agency will respond and investigate as to whether or not any illegal activity is occurring. If you have any information of an upcoming underage drinking party, please call the police and they will give it special attention and provide extra patrol for that suspected location. If you are interested in joining the PV Committee for Drug, Alcohol, Tobacco and Violence Free Youth or the Pleasant Valley Parent Network (for students in grades 6-12), please contact Chris Smith at the Pleasant Valley Administration Center at 332-5550. Registration Dates Thurs., Aug. 8 10 AM - 7:00 PM Elem./J.H. 9 AM - 3 PM H.S. A-F Fri., Aug. 9 9 AM - 4:00 PM Elem./J.H. 9 AM - 3 PM H.S. G-L Mon., Aug. 12 9 AM - 3 PM H.S. M-R 3 PM - 6:45 PM Open Registration Mon., Aug. 13 9 AM - 3 PM H.S. S-Z Wed., Aug. 14 9 AM - 3 PM Makeup Registration Thurs., Aug. 15 8 AM - 12 PM H.S. Registration at Bridgeview First Day of School - Wednesday, August 21, 2002 P.V. Junior Volleyball Summer Camp for Girls 3-8th grade (Grade student will be in Fall 2002) August 7, 8, & 9 8:00 a.m.-9:30 a.m. Grades 7-8 10:00 a.m.-11:30 a.m. Grades 3-6 Check In at High School Gymnasium: August 7 at 7:30 a.m.-Grades 7-8 August 7 at 9:30 a.m.-Grades 3-6

Cost of camp is $25 and this includes a camp t-shirt. All proceeds go to PV Volleyball Program. Applications are available at PVCHS and must be returned by July 24th. PV Summer Tennis Is Back at the PVCHS Tennis Courts!

Tuesday Night Tennis - from 6:30 -8:00 throughout the summer, for incoming 7th grade through 12th grade boys and girls.

PV Summer Tennis Clinic at PVHS for grades 3-9 next year:

M-F, June 24-28 from 6:30-8:30 PM M-F, July 22-26 from 6:30-8:30 PM

PV Open Youth Tennis Tournament at PVCHS August 2-3.

Information is available at the Bettendorf Life Fitness Center and in the main office at PVCHS.

PLAY HARD SPORTS VOLLEYBALL CAMP at PVCHS Monday, August 12 - Wed., August 14 Entering Grades 9-12 - $90 8:30-11:30 a.m. & 12:30-2:30 p.m. Two additional days of Camp - $25 Applications are available at PVCHS and must be returned by July 15th.

PV CLASS OF '82 REUNION August 30 - September 1 Contact Suzy Rice Miller (563)449-8657 or Classmates.com for further information

Pleasant Valley Schools Foundation Alumni Data Base If you are an alumnus of Pleasant Valley Community Schools, we'd like to hear from you. We are developing an alumni data base and will make this available for class reunions. Please let us know your address and phone number and year of graduation so you can be kept informed of your class events. Call (319)332-5550 or e-mail harveychris@pleasval.k12.ia.us.