PV School Board meeting 3.18.02

Christine Roman named the recipient of the 2002 Distinguished Alumni Award for the Pleasant Valley Community School District.

This award is part of the PVCHS "Wall of Honor" which recognizes current and past students for their academic achievements and contributions to society. Christine is a 1989 graduate of PVCHS and is currently the New York Stock Exchange correspondent for CNNfn and CNN Business News. She will visit Pleasant Valley High School on Wednesday, April 17, to share her experiences with the students.

PV Board Minutes 3.18.02

MEMBERS PRESENT: Regular meeting was called to order at 7:00 p.m. by President Phyllis Ahlstrand. Members present: Ahlstrand, Barsness, Coon, Dayman, Romans, Thornton. Absent: O'Hara. Also present: Dale Barber, Jim Spelhaug, Mike Clingingsmith, Steve Zbylicki, Chris Harvey, and others.

EXECUTIVE SESSION: Motion by Barsness, second by Thornton that the Board hold a closed session as provided in Section 21.5(1)(i) of the Open Meetings Law to evaluate the professional competency of an individual whose performance is being considered to prevent needless and irreparable injury to that individual's reputation, and that individual has requested a closed session. Roll call vote. Ayes - Barsness, Coon, Dayman, Romans, Thornton, Ahlstrand. Nays - none. Motion carried.

AGENDA APPROVED: Motion by Thornton, second by Dayman that the Agenda be approved as presented. All ayes. Motion carried.

COMMUNICATIONS: Director Dayman congratulated the four Pleasant Valley Math Bee Teams that swept the Math Bee competition at the AEA and their advisors: Cathi Betts - Cody, Zach Day - Pleasant View, Linda Goetz - Bridgeview, and David Barber - Riverdale Heights. She also congratulated Bruce Clark, the top scorer. The top three teams, Cody, Pleasant View, and Bridgeview will go on to the State competition which will be held on Saturday, May 4, in Marshalltown.

Director Thornton shared concerns from parents regarding the employment of Kindergarten teachers for 2002-03. Dr. Barber explained that a committee consisting of the four elementary principals and one of the district's kindergarten teachers interviewed fifteen candidates and narrowed the field from this group. He expressed his confidence in this process and the recommendations of the interview team.

Dr. Barber congratulated Mr. & Mrs. Bill Romans on their daughter Christine being named the recipient of the 2002 Distinguished Alumni Award for the Pleasant Valley Community School District. This award is part of the PVCHS "Wall of Honor" which recognizes current and past students for their academic achievements and contributions to society. Christine is a 1989 graduate of PVCHS and is currently the New York Stock Exchange correspondent for CNNfn and CNN Business News. She will visit Pleasant Valley High School on Wednesday, April 17, to share her experiences with the students. She will then be honored at a reception with the faculty, staff, and community members. That evening, Christine will be the keynote speaker for the Academic Awards Ceremony in the PVCHS gymnasium at 7:00 p.m.

CONSENT AGENDA: Motion by Dayman, second by Romans that the Consent Agenda be approved as presented. Ayes - Dayman, Romans, Ahlstrand, Barsness, Coon. Nays - Thornton. Motion carried. The Consent Agenda consists of the following: approval of the minutes of the March 4, 2002, Regular Board meeting and Executive Session; the resignation of Madelyn Cox as a .5 FTE secondary art teacher at the end of the 2001-02 school year with a request that her contract for the 2002-03 school year be approved as .1667 FTE at the High School; the employment of Beth Krogman as an elementary science teacher at Bridgeview and Cody Schools for the 2002-03 school year, Karen Lorenzen as a Spanish instructor at PVCHS for the 2002-03 school year, Diane Fight as a Library Media Specialist at Bridgeview and Cody Elementaries for the 2002-03 school year, Jeff Paul as the Junior High School Social Studies instructor for the 2002-03 school year, Jodie Smothers and Mark Jones as kindergarten teachers for the 2002-03 school year; and the regular employment of Melissa Myers as a special education aide at Riverdale Heights; three open enrollment applications-one out to Bettendorf Schools for 2001-02 and one in from Bettendorf Schools for 2002-03, and one out to Bettendorf Schools for 2002-03.

EXPENSES APPROVED: Motion by Dayman, second by Coon that General Fund warrants be issued in the total amount of $428,504.94 in payment of invoices presented. All ayes. Motion carried.

Motion by Thornton, second by Barsness that Nutrition Fund warrants be issued in the total amount of $24,128.42 in payment of invoices presented. All ayes. Motion carried.

Motion by Coon, second by Thornton that Elementary/Junior High School Activity Fund warrants be issued in the total amount of $5,887.45 in payment of invoices presented. All ayes. Motion carried.

Motion by Romans, second by Thornton that High School Activity Fund warrants be issued in the total amount of $32,983.72 in payment of invoices presented. All ayes. Motion carried.

Motion by Dayman, second by Coon that Schoolhouse Fund warrants be issued in the total amount of $41,803.90 in payment of invoices presented. All ayes. Motion carried.

PUBLIC HEARING: President Ahlstrand opened a public hearing at 7:20 p.m. to allow any interested persons to comment on the proposed plans, specifications, form of contract, or cost of the Junior High Instrumental Music Classroom Addition. There being no comment from the public, the hearing was closed at 7:21 p.m.

PRESENTATION OF FINAL PLANS FOR JUNIOR HIGH INSTRUMENTAL MUSIC CLASSROOM ADDITION: Steve Zbylicki from FRK Architects was in attendance to present the plans and specifications for the Junior High Instrumental Music Classroom Addition. If approved, bids will be received on April 25, the Board will award the bid on May 6, and construction would begin in mid-May with an early fall completion.

ACCEPTANCE OF FINAL PLANS & REQUEST FOR BIDS: Following Mr. Zbylicki's presentation and discussion with the Board, motion by Dayman, second by Barsness that the Board approve the plans and specifications for the Junior High Instrumental Music Classroom Addition Project. Roll call vote. Ayes - Dayman, Romans, Thornton, Ahlstrand, Barsness, Coon. Nays - none. Motion carried.

DISCUSS HOUSE FILE 2183, SCHOOL BOARD STRUCTURAL CHANGES: The Board discussed House File 2183, a bill which allows a school board, by board action, to either change its method of election or change the number of directors during the year following the federal decennial census. Currently, the change can only be made at a general election by vote of the citizens. The Iowa Association of School Boards requested this bill to enable boards that want to make changes in their structure to do so before redistricting plans are due April 30. There is a reverse referendum clause that would require the board's decision to be subject to a vote if petitioned by the voters within 30 days of the decision. The Bill has passed both Houses and is on its way to the Governor for his signature. After discussion, the Board reached consensus that no changes in the structure of selecting board directors would be made at the present time.

CHANGE FIRST APRIL BOARD MEETING TO APRIL 8, 2002: Dr. Barber recommended that the first Board meeting in April be held on Monday, April 8, 2002, 7:00 p.m. and that the Board also move the April 15 meeting to Monday, April 22. The recommendation to move the April 15 meeting will be on the April 8 Board Agenda as per Board Policy, should the Board approve the change. He made this recommendation due to several factors. The District has spring break the last week in March and the administration office will be closed two days during that week. The extended time will be beneficial in preparing bills for approval at the Board meeting. Also, the District still has not received word from the State on Allowable Growth and the additional week will hopefully put the District in a better position to be prepared for the 2002-03 Certified Budget Hearing. There are five Mondays in April which will also allow us to keep the two week time frame between Board meetings. Motion by Dayman, second by Coon that the first Board meeting in April be held on Monday, April 8, 2002, 7:00 p.m. at the Belmont Administration Office. All ayes. Motion carried.

FINAL ACCEPTANCE OF H.S. TENNIS COURT REPLACEMENT PROJECT: Chief Financial Officer Mike Clingingsmith asked the Board to approve final acceptance of the High School Tennis Court Replacement Project. Per Section 573 of the Iowa Code, this will begin the thirty day time line required for subcontractors to make claims against Tri-City Blacktop, Inc. The District knows of no claims pending. At the end of the thirty day period, a final payment of money retained (5%) for completion of the project will be made.

Motion by Romans, second by Thornton that the Board approve final acceptance of the High School Tennis Court Replacement Project. Roll call vote. Ayes - Romans, Thornton, Ahlstrand, Barsness, Coon, Dayman. Nays - none. Motion carried. ESTABLISH DATE FOR 2002-03 CERTIFIED BUDGET HEARING: It is necessary to establish a date and time to hold a public hearing and adopt the certified budget for 2002-03. At the last board meeting, Mr. Clingingsmith presented a preliminary review of 2002-03 property tax levy rates based on allowable growth scenarios of 4%, 1%, 0% and -1%. Regardless at what percentage the Iowa Legislature sets the allowable growth rate at for 2002-03, the District's total tax levy will not exceed $13.46/$1,000 taxable valuation as was promised to voters during the Instructional Support Levy campaign last December. Based on the final direction of the board, Mr. Clingingsmith will prepare and publish a proposed budget summary with a total tax levy not to exceed $13.46 per $1,000 taxable valuation.

Motion by Barsness, second by Coon that the Chief Financial Officer be directed to publish a proposed budget summary reflecting a tax levy rate not to exceed $13.46 per thousand and to establish a date and time of April 8, 2002 at 7:00 p.m. to hold the public hearing and adopt the certified budget for 2002-03. Roll call vote. Ayes - Barsness, Coon, Dayman, Romans, Thornton, Ahlstrand. Nays - none. Motion carried.

MONTHLY FINANCIAL REPORTS: Mr. Clingingsmith presented the monthly financial report for February. Through February, general fund receipts totaled $11,422,640 (59%) and expenses totaled $12,384,046 (61.4%). The February target for receipts and expenditures was 66.7%. He also presented reports on the Management, PPEL, Capital Projects, Debt Service, Hot Lunch, Internal Service, and Activity funds.

Motion by Coon, second by Dayman that the Board accept the monthly financial reports for February as presented. All ayes. Motion carried.

EXECUTIVE SESSION: The Board met in executive session for personnel from 8:10 p.m. to 9:35 p.m. for the purpose of conducting the superintendent's annual evaluation.

The meeting adjourned at 9:36 p.m.

PV Junior High Bistro & Bravo Friday, April 12, 2002 Pleasant Valley High School Cafeteria & Theatre

Bistro: Opens at 6:15 p.m. Delectable desserts, coffee, and soda available throughout the evening $1.00 Desserts; $.50 Beverages

Bravo: 8th Grade Jazz Band begins at 6:45 p.m. Variety show begins at 7:00 p.m. Featuring our multi-talented junior high students.

Admission: $5.00 per person at the door. (Includes: a gourmet cookie, beverage and entertainment.) No activity passes or Century Club passes for this fundraiser, please.

Pleasant Valley Schools Educational Foundation Alumni Data Base If you are an alumnus of Pleasant Valley Community Schools, we'd like to hear from you. We are developing an alumni data base and will make this available for class reunions. Please let us know your address, phone number, and year of graduation so you can be kept informed of your class events. Call (563)332-5550 or e-mail harveychris@pleasval.k12.ia.us.

SIGN UP! for Pleasant Valley Schools Educational Foundation's ANNUAL GOLF BENEFIT . . . Presented by Alcoa at Palmer Hills Golf Course Monday, April 29, 2002.

11:00 a.m. Shot Gun Start.

Funds raised provide PVCHS student scholarships.

Cost - $125 which includes green fees, carts, snacks, beverages, & pork chop sandwiches at the conclusion. Hole & Tee Sponsorships available at $100 each.

Plan to join us for an afternoon of golf while benefiting PVCHS seniors!

Visit the District website www.pleasval.k12.ia.us for a registration form.

Contact Chris Harvey at (563)332-5550 or harveychris@pleasval.k12.ia.us