Bettedorf Park Board Minutes June 13, 2001

MINUTES

BETTENDORF PARK BOARD

JUNE 13, 2001

The Bettendorf Park Board held a regular meeting on June 13, 2001, at 7:00 pm in the Canteen Room at the Herbert D. Goettsch Community Center.



Present: Hutter, Adamson, Glenn, Kamp, and Makoben

Absent: None



Chairman Hutter opened the meeting to anyone present to address the Board regarding any item of interest that does not appear on the agenda.

There was no one present to address the Board regarding items not on the agenda.

On motion by Glenn, seconded by Kamp, that the minutes of the special meeting held on May 14, 2001, and the regular meeting held on May 16, 2001, be approved and placed on file for future reference.



Roll call on motion: Ayes: Hutter, Adamson, Kamp, Glenn, and Makoben

Nays: None

On motion by Adamson, seconded by Glenn, that the bills be allowed as presented and that the secretary be instructed to have checks drawn in the respective amounts.

Roll call on motion: Ayes: Hutter, Adamson, Kamp, Glenn, and Makoben

Nays: None

A list of the bills is annex #1 to these minutes.

Jim Smith from the Bettendorf/Pleasant Valley Youth Baseball Association was present to request selling concessions in Crow Creek Park during their tournaments. The dates requested: July 4, 14, 15, 28, 29, and August 4 and 5, 2001. The money raised during the tournaments goes towards a scholarship fund.

On motion by Glenn, seconded by Makoben, to approve the Youth Baseball Association to sell concessions in Crow Creek Park on the dates requested.

Roll call on motion: Ayes: Hutter, Adamson, Glenn, Kamp, and Makoben

Nays: None

A letter from Jim Smith is annex #2 to these minutes.

Ellen Bennett representing the Quad City Women's Junior League was present to update the Board on their progress on the playground project in McManus Park. They received a $40,000 grant from the Scott County Regional Authority and they have $30,000 of their own funding and another $30,000 from the Parks Department. They still need $50,000 to complete their proposed project. They have met with different playground equipment vendors and will have a plan next month to present to the Board. They want to begin and complete the project in September. They plan on having another fundraiser and will be writing another grant to the Scott County Regional Authority in the fall.

Steve informed the Board that the Junior League will be purchasing the equipment and they will deed it over to the Park Board.

Dan Medberry from the Bettendorf Jaycees addressed the Board regarding a long-term lease agreement at the Devils Glen Park facility. The Jaycees want to make repairs to the facility and would want a lease to make it worthwhile.

The Board approved the concept of a long-term lease and authorized the Director to sit down with Mr. Medberry to work out the details.

Mark Brockway was present to review the development plan for the McCarthy Bush Development along Field Sike Road. There are 200 acres and McCarthy Bush has prepared a preliminary plat of the entire area. Two sub-divisions are already in place, Highland Green and Valley Winds. There are 300 single family lots and they plan on having 6 phases of development. They have talked about how to deal with storm water to keep water run off out of the creeks. What they propose is a series of out lots intended for storm water detention.

Mark reviewed the plat, which contained the potential neighborhood park, and out lots #3 and #7 could serve as a public greenbelt for a potential recreation trail extending to Forrest Grove Road. They would deed the land over to the city in exchange for improvements and maintenance of these areas. It was recommended that the Homeowners Association maintain the other out lots planned.

Steve informed the Board that he and Mark went back and forth with the issues of the impact on the park maintenance department. His concern to maintain all of the out lots would have been a burden on the department. That is why we proposed back that the rest of the water detention areas be maintained by the Home Association.

Mark explained that the National Resource Conservation Service has grant money that can be applied for to design this entire area. However, the Planning and Zoning and City Council have not seen this proposal and must approve it, also. The estimated cost for the design is $15,000.

Steve informed the Board that the proposed park has no limits on usage. One half of the land can be developed. However, it is very hilly and nothing like a ballfield could be built. Utilities are not far away and would be at our cost to install.
The Park Board supported the plan as submitted by Mark Brockway.

Monty Yegge informed the Board that there is an 18% budget balance for June expenses. The revenue report was deferred and will be submitted at the July meeting.

The budget, utility and attendance reports for May are annex #3 to these minutes.

The Board discussed a date to announce for the closing of Splash Landing.

Steve informed the Board that many of the seasonal help would not be available after August 23. The college students are already back to school and the high school students start school on August 23. Only a small number of employees can commit to work. Steve discussed this issue with Decker Ploehn about getting other staff members that are certified in first aid and CPR. This is an expensive alternative and could be costly over time. There are options, if the Board wants to keep the pool open.

Steve stated that we could try and open on the weekends, once students know what their schedules will be. We can offer a $50 bonus and have a minimum amount of hours that they must work.

On motion by Glenn, seconded by Makoben, to publicly announce that Splash Landing will close on August 23 and if enough employees are available, we will open up on the weekends.

Roll call on motion: Ayes: Hutter, Adamson, Glenn, Kamp, and Makoben

Nays: None

The Board authorized the Director to work out a bonus plan to try and bring the pool employees back to work on the weekends.

The Board requested an update of what is going on at Splash Landing.

Steve presented the results of the water tests from Missman, Stanley and Associates, which is annex #4 to these minutes. The results of the water tests indicated that it is paint in the water. The water going into the filter has a high amount of material in it and when it comes out of the filter system it is lowered, but not all of the material.

Steve also presented a copy of a letter sent to him by Chuck Neuman, President of Water Technology, from the paint manufacturer verifying that the paint material that is in the water has no health concerns. This letter is annex #5 to these minutes.

Steve spoke to the paint company representative and they indicated that this could happen if the chlorine level was too high. After checking our records, this was not the problem. We still don't know what is causing this problem and the staff is still scrubbing and vacuuming. We are researching to see if there are additional filter systems that can get the material out of the water.
Chairman Hutter stated that we may have to drain the pool and power spray to get rid of the paint material.

Greg Jager stated that we might want to give the pool a couple more days to see if the clarity issues clear up. If it continues, we are going to have to take more direct methods. The pool may be three to four days out of service to do what is necessary to permanently repair it.

Greg stated that he would post on the internet if anyone across the county has experienced this type of problem and what they did to repair it.

Commissioner Adamson recommended testing the paint in the "0" depth area.

The Board discussed developing an access trail spur for the Duck Creek Recreation Trail through the Brockway Subdivision.

Steve requested Board authorization to continue to negotiate with the property owners on getting an easement for the trail spur.

The Board authorized the Director to proceed with the negotiations.

Commissioner Kamp updated the Board on the Skatepark. The Committee has developed a plan and will be fine tuning the budget to come up with some hard costs. They need to know what they will be getting from the Scott County Regional Authority.



Steve stated that the Scott Country Regional Authority wants clarification of what we are doing.



Chairman Hutter stated that they were concerned about the safety of the location. The City has come up with reduced cost for busing.

The Board requested a letter be written on behalf of the Board with all the information accumulated to the Scott County Regional Authority to see if they will release the funds. If the funds are released, the Board requested the Director work out the details regarding the purchase of the Skate Park equipment with Greg Jager and place the item on the July agenda.

Commissioner Kamp informed the Board that there would be $105,000, if the Scott County Regional Authority releases the funds. Approximately $1,300 was raised at the skateboard event held in Middle Park. There were 47 skaters and $550 in donations was received. The kids did a good job organizing the event and sold concessions.

A copy of the Skatepark Guidelines and preliminary plans are annex #6 to these minutes.

The Board reviewed the request from the Pleasant Valley Girl's Little League dated June 11, 2001, to sell concessions at Crow Creek Park during tournament games on Saturday, June 23, 2001, from 8:00 am to 4:00 pm. Their request is annex #7 to these minutes.

On motion by Makoben, seconded by Adamson, to approve the Pleasant Valley Girl's Little League request as presented.

Roll call on motion: Ayes: Hutter, Adamson, Glenn, Kamp, and Makoben

Nays: None

Monty Yegge informed the Board that there was a mistake on the consent agenda. The final payment to Hillebrand Construction is $20,000, not $10,000.



Greg Jager recommended only paying Hillebrand $10,000, due to a potential improper application of the paint.

The following items appeared on the consent agenda and were enacted by one motion:

On motion by Makoben, seconded by Adamson, to receive and file the Bettendorf Park and Recreation Foundation meeting minutes and financial report. Minutes and financial report are annex #8 to these minutes.

On motion by Makoben, seconded by Adamson, to receive and file the letter from Mrs. Dee Michuda, 3095 Hartford Drive, expressing thanks for the wildflowers planted along the recreation trail. The letter is annex #9 to these minutes.

On motion by Makoben, seconded by Adamson, to approve the request from R.J. Boars Restaurant to hold a shotgun outing in August. The letter dated May 23, 2001, is annex #10 to these minutes.

On motion by Makoben, seconded by Adamson, to receive and file the Trees Are Us Committee Meeting Minutes from May 9, 2001. The minutes are annex #11.

On motion by Makoben, seconded by Adamson, to adopt Resolution #24-01, approving payment to Hillebrand Construction of the Midwest in the amount of $10,000 for the Middle Park Swimming Pool Renovation Project. Resolution #24-01 is annex #12 to these minutes.

On motion by Makoben, seconded by Adamson, to adopt Resolution #25-01, approving final payment in the amount of $8,844.01 to A. Oetzel Construction, Inc. for completion of the Band Shell Park entrance improvements. Resolution #25-01 is annex #13 to these minutes.

On motion by Makoben, seconded by Adamson, to adopt Resolution #26-01, approving final payment to Frye Builders and Associates for completion of the Lap Pool at the Life Fitness Center. Resolution #26-01 is annex #14 to these minutes.

Roll call on motion: Ayes: Hutter, Adamson, Glenn, Kamp, and Makoben

Nayes: None

Greg Jager will bring back a resolution for Board approval regarding support of the Fast Pitch Tournament in Crow Creek Park. The Board does not want to bear any additional risk and does not want to close off the entire park.

Chairman Hutter informed the other Board members that he has received calls about the swim passes. Correspondence received will be received and filed and this item will be reviewed after the season. A letter from Thomas H. Preacher dated June 4, 2001, is annex #15 to these minutes.

On motion by Adamson, seconded by Glenn, the meeting was adjourned at 8:35 pm.

Hutter (Chairman)

Adamson (Vice Chairman)