Bettendorf Park Board Meeting Minutes for May 16, 2001

MINUTES
BETTENDORF PARK BOARD
MAY 16, 2001

The Bettendorf Park Board held a regular meeting on May 16, 2001 at 7:00 pm in the Canteen Room at the Herbert D. Goettsch Community Center.

Present: Hutter, Adamson, Glenn, and Kamp
Absent: Makoben

Chairman Hutter opened the meeting to anyone present to address the Board regarding any item of interest that does not appear on the agenda.

There was no one present to address the Board regarding items not on the agenda.

On motion by Kamp, seconded by Glenn, that the minutes of the special meeting held on April 9, 2001 and the regular meeting held on April 11, 2001 be approved and placed on file for future reference.

Roll call on motion: Ayes: Hutter, Adamson, Glenn, and Kamp
Nays: None

On motion by Adamson, seconded by Glenn, that the bills be allowed as presented and that the secretary be instructed to have checks drawn in the respective amounts.

Roll call on motion: Ayes: Hutter, Adamson, Glenn, and Kamp
Nays: None

A list of the bills is annex #1 to these minutes.

Terry Jay from the Bettendorf City Tree Commission was present to review the committee's efforts from this past year, goals for the upcoming year, and to present the Board with the Five Year Tree City USA Award.

Mr. Jay informed the Board that their goal is to plant trees on public properties throughout the City of Bettendorf. They have added another 100 trees since the last annual meeting.

Mr. Jay also informed the Board that there are 123 Iowa Communities that have Tree City USA status. This is Bettendorf's fifth year as a Tree City USA member and he presented the award received. This will be placed in the display cabinet at the Community Center.

Chairman Hutter thanked Mr. Jay and the Committee on behalf of the Board for their efforts in planting the trees and making the public aware of the importance of trees in our community.

The 2001 Annual Report from the Bettendorf City Tree Commission is annex #2 to these minutes.

The Board reviewed the budget and revenue reports for April 2001.

On motion by Glenn, seconded by Kamp, to receive and file all revenue and budget reports for April 2001.

Roll call on motion: Ayes: Hutter, Adamson, Glenn, and Kamp
Nays: None

The reports are annex #3 to these minutes.

The Board reviewed the agreement with the Bettendorf/PV Youth Baseball on new scoreboards in Crow Creek Park.

On motion by Adamson, seconded by Kamp, to approve the Bill of Sale agreement with the Bettendorf/PV Youth Baseball to purchase three baseball scoreboards in the amount of $1.00 to be located in Crow Creek Park with the stipulations as stated in the document.

Roll call on motion: Ayes: Hutter, Adamson, Glenn, and Kamp
Nays: None

A copy of the Bill of Sale is annex #4 to these minutes.

The Board reviewed the Resolution approving the next phase of alignment study for the Crow Creek Recreation Trail.

On motion by Kamp, seconded by Glenn, to adopt Resolution #23-01, approving the next phase of the alignment study for the Crow Creek Recreation Trail from Middle Road to the river.

Roll call on motion: Ayes: Hutter, Adamson, Glenn, and Kamp
Nays: None

Resolution #23-01 is annex #5 to these minutes.

Commissioner Kamp reviewed the B4 Bettendorf Blades and Boards Fest scheduled for Saturday, May 19 from 11:00 am to 2:00 pm at Middle Park. This event is being held to raise funds for a skate park, develop awareness in the community, and create more contributions from businesses. The contest will include skateboards and rollerblades at a beginner and intermediate level. There will be security and the fire department is providing the necessary medical assistance. Donations received from the Kiwanis and Optimist Club are assisting with this event. There will be a live broadcast by KWQC. A flyer for the event is annex #6 to these minutes.

Commissioner Kamp also informed the Board that the committee is looking at portable metal ramps manufactured by a playground company by the name of Landscape Structures. They are providing a three-foot high quarter panel to try out at the event.

Adam and Wanda Bingham, representing the Greater Faith Baptist Church, were present to address the Board regarding a request to use golf carts for their June 9, 2001 Community March.

Mr. Bingham stated that the reason they are asking the Board for golf carts is because they have a lot of elderly and expectant mothers who want to participate in their March and cannot walk.

Chairman Hutter stated to Mr. Bingham that their event was very worthwhile and that he would like to be able to help them, but the golf carts do not belong to the City. They are leased from another company to be used at the golf course and for special city events, such as, the 4th of July.

The Board suggested other businesses they could contact for their transportation problems.

A copy of the Greater Faith Baptist Church request is annex #7 to these minutes.

Commissioner Adamson discussed the development of an elevated River Drive Recreation Trail to serve as a flood protection device. The flood caused River Drive to be closed for one month. It also took a lot of staff time and the clean up is now being done. This can all be avoided with a wall and at the same time get a trail. A meeting is being planned with the Corp of Engineers to discuss this.

The Board reviewed a video for the portable skate park equipment being distributed by Landscape Structures. It is a modular system that can be moved around and added to.

Commissioner Kamp informed the Board that it does have a ten-year warranty and comes with a kit to touch up graffiti. This type of system would cut the cost of the proposal Skate Park in half.

The following items appeared on the consent agenda and were enacted by one motion:

On motion by Adamson, seconded by Kamp, to approve the request from Tammy Searles, 2514 Magnolia Drive, to place a memorial in the name of her father along the recreation trail or at the lagoon. The letter is annex #8 to these minutes.

On motion by Adamson, seconded by Kamp, to approve the Special Event Request from Marina Gouas-Reese, 5086 School House Road, requesting keg beer at the Band Shell shelter on June 15, 2001 for her husband's 50th birthday party. The request is annex #9 to these minutes.

On motion by Adamson, seconded by Kamp, to approve reserving Edgewood Park's shelter on August 19, 2001 for a family reunion requested by Virginia Connelly, 2140 Glenn Court. The letter dated April 27, 2001 is annex #10 to these minutes.

On motion by Adamson, seconded by Kamp, to adopt Resolution #21-01, approving payment #1 to Johnson Construction for work completed on hole #9 renovation project at Palmer Hills Golf Course. Resolution #21-01 is annex #11 to these minutes.

On motion by Adamson, seconded by Kamp, to approve the request from Daniel Drexler from Bettendorf High School to hold a Cardboard Regatta at the Middle Park Lagoon on Thursday, May 24, 2001. The request is annex #12 to these minutes.

On motion by Adamson, seconded by Kamp, to approve the change order #4 from Frye Construction dated May 7, 2001 for additional work on the LFC Lap Pool project in the amount of $712.00. Change Order #4 is annex #13 to these minutes.

On motion by Adamson, seconded by Kamp, to receive and file the thank you letter from the Meier Park neighborhood residents dated May 5, 2001. Letter is annex #14 to these minutes.

On motion by Adamson, seconded by Kamp, to approve the Special Event Request from James West on behalf of United Way to use the shelter at Middle Park on Middle Road to host a picnic for volunteers on Tuesday, May 29, 2001 from 2:00-8:00 pm. Special Event Request is annex #15 to these minutes.

On motion by Adamson, seconded by Kamp, to adopt Resolution #22-01, approving payment to Lawn's Unlimited Nursery for landscaping of the 9th hole at Palmer Hills Golf Course. Resolution #22-01 is annex #16 to these minutes.

On motion by Adamson, seconded by Kamp, to approve a contract extension to August 31, 2001 to complete the Park and Recreation Master Plan by the Bi-State Commission. The letter and contract from Doug Delille is annex #17 to these minutes.

On motion by Adamson, seconded by Kamp, to approve the Quad City Radio Group reciprocal trade agreement contract with Palmer Hills Golf Course. The contract is annex #18 to these minutes.

Roll call on motion: Ayes: Hutter, Adamson, Glenn, and Kamp
Nays: None

On motion by Glenn, seconded by Adamson, the meeting was adjourned at 7:45 pm.

Hutter (Chairman)

Adamson (Vice Chairman)