Bettendorf Park Board Meeting Minutes April 11, 2001

Commissioner Kamp informed the Board that a skate park meeting was held on Monday to finalize the design with the thought that we might be cutting the park in half to get something by this Fall. The next meeting will be held on April 23 to discuss fund raising, approaching businesses and having a car wash.

MINUTES
BETTENDORF PARK BOARD
APRIL 11, 2001

The Bettendorf Park Board held a regular meeting on April 11, 2001 at 7:00 pm in the Canteen Room at the Herbert D. Goettsch Community Center.

Present: Hutter, Adamson, Glenn, Kamp, and Makoben
Absent: None

Chairman Hutter opened the meeting to anyone present to address the Board regarding any item of interest that does not appear on the agenda.

There was no one present to address the Board regarding items not on the agenda.

On motion by Kamp, seconded by Glenn, that the minutes of the special meetings held on March 8 and March 12, 2001 and the regular meeting held on March 14, 2001 be approved and placed on file for future reference.

Roll call on motion: Ayes: Hutter, Adamson, Glenn, Kamp, and Makoben
Nays: None

On motion by Adamson, seconded by Glenn, that the bills be allowed as presented and that the secretary be instructed to have checks drawn in the respective amounts.

Roll call on motion: Ayes: Hutter, Adamson, Glenn, Kamp, and Makoben
Nays: None

A list of the bills is annex #1 to these minutes.

Mark Robbins, representing Bettendorf/Pleasant Valley Youth Baseball, was present to address the Board. Jim Smith, President of the organization, was not able to attend the meeting.

Mr. Robbins informed the Board that Youth Baseball has secured two sponsors to provide two scoreboards for the youth baseball complex in Crow Creek Park. They are writing a grant to the Scott County Regional Authority for two more scoreboards. All four fields will have digital scoreboards. The double tunnel-batting cage will be their next project, which the Board has already approved. There will be a Pony League Tournament July 28 and 29, 2001. Mr. Robbins requested permission to sell concessions in Kiwanis and Crow Creek Parks during the tournament.

Steve informed Mr. Robbins that the Board needs to approve the request for the scoreboards because of the advertising.

Chairman Hutter stated his concerns regarding the length of time for advertising. There should be an agreement concerning ownership, maintenance, etc., so we do not have any problems in the future. This agreement can be brought back to the May Board Meeting for the Park Board to review.

Mr. Robbins also requested permission to sell concessions for a tournament in Crow Creek Park on August 4 and 5, 2001.

Chairman Hutter stated that his request will be approved unless the concession facility is leased by May 1, 2001.

On motion by Glenn, seconded by Makoben, to approve Youth Baseball to sell concessions at their Pony League Tournament in Kiwanis and Crow Creek Parks on July 28 and 29, 2001.

Roll call on motion: Ayes: Hutter, Adamson, Glenn, Kamp, and Makoben
Nays: None

The letter from Youth Baseball is annex #2 to these minutes.

Chairman Hutter requested the Board add the letter received from the Scott County Regional Authority to the agenda as item B 6.

On motion by Adamson, seconded by Glenn, to add the letter dated March 19, 2001 from the Scott County Regional Authority to the Agenda.

Roll call on motion: Ayes: Hutter, Adamson, Glenn, Kamp, and Makoben
Nays: None

The Board reviewed the budget and revenue reports for March, 2001.

On motion by Glenn, seconded by Kamp, to receive and file the March 2001 budget and revenue reports.

Roll call on motion: Ayes: Hutter, Adamson, Glenn, Kamp, and Makoben
Nays: None

The reports are annex #3 to these minutes.

Steve informed the Board that there is no clarification at this time regarding CIP funding for the next phase of alignment study for the Crow Creek Recreation Trail. Ashton Engineering indicated that $8,000 is needed to do the preliminary work.

The Park Tour date will be held on May 12, 2001. The City Council, Bettendorf and Pleasant Valley School Board members will also be invited.

Steve informed the Board that we do not have any vendor yet interested in selling concessions at Crow Creek Park.

On motion by Makoben, seconded by Kamp, to allow the Director to enter into an agreement with a private or not-for-profit organization and if no one comes forward by May 1, 2001 provide vending machines at the concession facility in Crow Creek Park.

Roll call on motion: Ayes: Hutter, Adamson, Glenn, Kamp, and Makoben
Nays: None

Chairman Hutter recommended contacting at least three businesses for the vending machine.

Steve informed the Board that there are two grant programs coming up July 1 that we have been successful in the past: (1) The Recreation-Infrastructure and (2) REAP. Steve recommended submitting two grants to the Recreation-Infrastructure program to assist with the Duck Creek Recreation Trail Renovations and for the skate park. The REAP grant could be written for the extension of the Pigeon Creek Park Trail System, which would include a bridge over Pigeon Creek.

On motion by Makoben, seconded by Glenn, to authorize the Director to proceed with the three grants as discussed.

Roll call on motion: Ayes: Hutter, Adamson, Glenn, Kamp, and Makoben
Nays: None

The Board reviewed the letter from Metro Link requesting use of the Leach Park dock for the Water Taxi. The letter is annex #4 to these minutes.

Chairman Hutter expressed his concern regarding their partnership with Celebration Cruise Line and the necessary insurance.

On motion by Glenn, seconded by Adamson, to approve the request submitted by Metro Link to use the Leach Park dock again this year, as long as they provide the required insurance.

Roll call on motion: Ayes: Hutter, Adamson, Glenn, Kamp and Makoben
Nays: None

The Board reviewed the letter received from the Scott County Regional Authority. They would not waive the contingency requested by the Board. The Board had voted to locate the skate park in Crow Creek Park and the Scott County Regional Authority had wanted it located in Middle Park.

On motion by Makoben, seconded by Adamson, to receive and file the letter from the Scott County Regional Authority.

Roll call on motion: Ayes: Hutter, Adamson, Glenn, Kamp and Makoben
Nays: None

The letter is annex #5 to these minutes.

The following items appeared on the consent agenda and were enacted by one motion:

On motion by Adamson, seconded by Kamp, to receive and file the letter from Dan Madesian dated March 9, 2001 thanking the Park Board for approving a skate park in Bettendorf. The letter is annex #6 to these minutes.

On motion by Adamson, seconded by Kamp, to approve the Special Event request from the Mississippi Valley Girl Scouts dated March 21, 2001 requesting to use the Band Shell Shelter for a Bridge Ceremony on Sunday, May 20 from 3:00-6:00 pm. The letter and Special Event request is annex #7 to these minutes.

On motion by Adamson, seconded by Kamp, to approve the Special Event Request from Tri-State Company dated March 23, 2001 requesting permission to serve keg beer at their picnic at the Band Shell Shelter on August 11 from 12:00-5:00 pm. Special Event Request is annex #8 to these minutes.

On motion by Adamson, seconded by Kamp, to approve change order proposals from Johnson Construction for removal of concrete footings and the addition of 565 feet of 6" drain tile for a total amount of $2,173.75 for the 9th hole project at Palmer Hills Golf Course. Change Order is annex #9 to these minutes.

On motion by Adamson, seconded by Kamp, to approve the request from Phyllis Neville to convert a season pool pass to a golf course gift certificate. Memo dated April 13, 2001 is annex #10 to these minutes.

On motion by Adamson, seconded by Kamp, to approve a Special Event Request from Kraig Vry of the Scott County Y to hold a soccer camp at Middle Park from June 18 to June 22, 2001. Special Event Request is annex #11 to these minutes.

On motion by Adamson, seconded by Kamp, to approve a shotgun start for the Society of American Military Engineers at Palmer Hills Golf Course on July 24 and to waive the 144 golfer minimum. A letter from Tom Gambucci is annex #12 to these minutes.

On motion by Adamson, seconded by Kamp, to approve a shotgun start for Wieblers Harley-Davidson on June 11, 2001 at Palmer Hills Golf Course. A letter from Joe Fox is annex #13 to these minutes.

On motion by Adamson, seconded by Kamp, to adopt Resolution #17-01, approving the proposal from Missman Stanley and Associates for engineering consulting services for the pool filter issues at Splash Landing. The proposal and Resolution #17-01 is annex #14 to these minutes.

On motion by Adamson, seconded by Kamp, to adopt Resolution #18-01, approving the proposal submitted by Mahler Concrete to replace the cart path along #9 at Palmer Hills Golf Course. Resolution #18-01 is annex #15 to these minutes.

On motion by Adamson, seconded by Kamp, to adopt Resolution #19-01, approving the advertising on the golf carts at Palmer Hills Golf Course as submitted by Sweetspot Advertising. Resolution #19-01 is annex #16 to these minutes.

On motion by Adamson, seconded by Kamp, to adopt Resolution #20-01, approving the landscaping of the 9th Hole at Palmer Hills Golf Course as submitted by Lawns Unlimited. Resolution #20-01 is annex #17 to these minutes.

Roll call on motion: Ayes: Hutter, Adamson, Glenn, Kamp and Makoben
Nays: None

Greg Jager informed the Board that he was successful at securing a consulting engineering service to assist with monitoring the pool filter system and take samples of the water concerning the water clarity issues. Missman, Stanley and Associates submitted a proposal at an hourly rate. When they are close to $7,000, they are to notify Greg. However, they do not feel that it will be that high. Greg also changed the liability clause in the proposal. He is comfortable with the company. They have a good understanding of the mechanics of the pool and are interested and dedicated. Hopefully we will get a good analysis and indicators to determine if the pool filter system needs to be replaced.

Greg Jager also informed the Board that when the City pulled back on Vision Iowa, the CIP went through a lot of changes. But, he is now applying renewed efforts with acquiring properties on the riverfront for the recreation trail.

Greg explained that the Latter Day Saints Church case was settled. They were upset about the cracks on the driveway that occurred during the construction of the recreation trail. The Church wants some type of agreement that over weight vehicles would not be allowed to go over their driveway.

Commissioner Kamp informed the Board that a skate park meeting was held on Monday to finalize the design with the thought that we might be cutting the park in half to get something by this Fall. The next meeting will be held on April 23 to discuss fund raising, approaching businesses and having a car wash.

Commissioner Makoben informed the Board that he would not be able to attend the May Board meetings.

Commissioner Adamson stated that the Police Department will probably not be using the Archery Range. They will be purchasing a portable gun range.

Chairman Hutter stated that he will be on a television show at 6:30 am on Sunday, April 15 with members of the Junior League concerning the new playground in McManus Park. The playground will include different types of equipment for physically challenged children.

On motion by Adamson, seconded by Glenn, to adjourn the meeting at 8:00 pm.

Hutter (Chairman)

Adamson (Vice Chairman)