Bettendorf Park Board Meeting Minutes for March 14, 2001

Minutes of Bettendorf Park Board meeting of March 14, 2001

New Crow Creek recreational trail construction estimated at $1.5 million; six properties acquired for riverfront trail; $50,000 pledged toward PV High School tennis court renovation, lighting project

The Bettendorf Park Board held a regular meeting on March 14, 2001 at 7:00 pm in the Canteen Room at the Herbert D. Goettsch Community Center.

Present: Hutter, Adamson, Kamp, and Makoben
Absent: Glenn

Chairman Hutter opened the meeting to anyone present to address the Board regarding any item of interest that does not appear on the agenda.

Todd Hanssen, representing Quad City Power Tumbling, was present to address the Board. He requested that the bidding process for the tumbling programs offered at the Community Center be opened up again for consideration.

They felt they were misled as far as what the Board was looking for in this program. The Board did not have all the information they should have had because of that. They believed that the Board was looking for a lower scale program, without trampolines, and that is how the bid was submitted. We did not submit financial reports.

Steve Grimes did ask how many students we thought would be in the program and the numbers for the beginners were given to him. We are capable of offering all levels you are currently offering. We thought you were looking at only a beginner program. We cannot afford to stay in Bettendorf and cannot compete with the program being offered at the Community Center.

American Twisters has a low overhead for what they are paying for use of the Community Center. Power Tumbling had offered a higher percentage than American Twisters and he was asking for an explanation.



Steve Grimes explained that the Power Tumbling proposal was higher, but that we also looked at what you offered and the numbers involved. American Twisters has been at the Community Center for a number of years.

In the last year, their numbers and program has increased significantly, and we have been satisfied with their performance as far as providing us the information we need and being flexible with our needs for use of the Community Center.



Chairman Adamson asked if more than one gymnastics program could be accommodated at the Community Center.



Steve stated that there is a problem with the amount of gym time available.



Chairman Hutter stated that the Board made their decision last month, based on the recommendation of staff. We will not take any action, because it is not on the Agenda. The Board entered into an agreement with the American Twisters and will honor it for one year.



A copy of a letter from Quad City Power Tumbling is annex #1 to these minutes.

There was no one else present to address the Board regarding items not on the agenda.

On motion by Makoben, seconded by Kamp, that the minutes of the special meetings held on February 1 and February 12, 2001 and the regular meeting held on February 14, 2001 be approved and placed on file for future reference.

Roll call on motion: Ayes: Hutter, Adamson, Kamp, and Makoben
Nays: None



On motion by Makoben, seconded by Adamson, that the bills be allowed as presented and that the secretary be instructed to have checks drawn in the respective amounts.



Roll call on motion: Ayes: Hutter, Adamson, Kamp, and Makoben
Nays: None

A list of the bills is annex #2 to these minutes.

Bill Ashton, Ashton Engineering, presented the Crow Creek Recreation Trail recommended alignment from Field Sike Road to Middle Road.

The alignment was broken down into four parts: (1) Field Sike Road to Devils Glen Road, (2) Devils Glen Road to 53rd Avenue to Crow Creek Park, (3) Devils Glen Road through Crow Creek Park, and (4) Crow Creek Park to Middle Road.

The total cost for the four sections including the design and construction management is $1,513,000.

It is important to have the study completed early so everyone in the City knows the best place to put the trail. Also, you now have the materials needed to write a grant.

Chairman Hutter recommended starting to get the necessary easements or acquiring the property needed to build the recreation trail.



Mr. Ashton stated that the entire trail is located on land that cannot be built on. It is all in the flood plain.



Steve stated that the only other issue is the proposal regarding the preliminary alignment study for the next section from Middle Road to the river in Pigeon Creek Park. The cost for the alignment study is $16,000.



Chairman Hutter stated that we do not have the funds budgeted. He asked Mr. Ashton what needed to be done at this time and if the other part of the study could be done later.



Mr. Ashton stated that the field survey and some research at the Court House would need to be completed before the leaves fall. The other work could be done later.



Chairman Hutter requested staff look at the Capital Improvement Program Budget to see if there is any money for the next phase of the Crow Creek Recreation Trail alignment study.



Mr. Ashton stated that he would take the estimated cost and project the cost of the field survey.



The Board reviewed the February Budget and Revenue Reports, which are annex #3 to these minutes.



On motion by Adamson, seconded by Makoben, to receive and file the February Budget and Revenue Reports.



Roll call on motion: Ayes: Hutter, Adamson, Kamp, Makoben
Nays: None

Steve informed the Board that Pleasant Valley High School is going to be renovating and lighting their tennis courts and will also renovate their track and field area. Lisa Brown, Scott Community College, is also working on the project.



Lisa was present and explained that Pleasant Valley High School is going to be seeking money from the Scott County Regional Authority. They have $400,000 and they estimate their total project at $600,000.

They are looking for an additional $200,000 and want to know if the Bettendorf Park Board would come in as a third partner.

The Park Board would be able to use the facilities.

Scott Community College is looking at adding men's and women's tennis in the Fall of 2002 and cannot contribute at this point.



Steve stated that we would not be contributing any funding for the track.

Chairman Hutter stated that the Board would like to have a lighted tennis court facility.

This would allow us to have citizens of Bettendorf use lighted tennis courts. Pleasant Valley High School and Scott Community College are asking the Board to be a part of this project and give us lighted tennis courts and allow us to be involved with another community, Riverdale.



Lisa explained that the lighted tennis courts would have some type of swipe card, so the lights are not on constantly. The school will control the light usage, but the tennis courts will be open to the public. The schools would use the tennis courts in the fall and spring for a short period of time for their programs.



On motion by Adamson, seconded by Makaben, to contribute a minimum of $50,000 toward the Pleasant Valley High School tennis court renovation and lights and the funding is to come out of the Clubhouse in the Capital Improvement Program.



Roll call on motion: Ayes: Hutter, Adamson, Kamp, and Makoben
Nays: None

A list of possible CIP funds for the PVHS improvements is annex #4 to these minutes.

The Board reviewed the letter from the Jeff Vogele family requesting to place a memorial in Leach Park, a park bench near the boat launch. The letter is annex #5 to these minutes.

On motion by Kamp, seconded by Makoben, to approve the request for a memorial in Leach Park for Jeff Vogele, a former City employee.



Roll call on motion: Ayes: Hutter, Adamson, Kamp, and Makoben
Nays: None

The following items appeared on the consent agenda and were enacted by one motion:



On motion by Kamp, seconded by Makoben, to adopt Resolution #12-01, approving payment to William James Spear Architects, Inc., for architectural services for the Master Plan for Palmer Hills Golf Course. Resolution #12-01 is annex #6 to these minutes.



On motion by Kamp, seconded by Makoben, to adopt Resolution #13-01, approving concept of new playground in McManus Park by the Junior League of the Quad Cities. Resolution #13-01 is annex #7 to these minutes.



On motion by Kamp, seconded by Makoben, to approve change order #3 from Frye Builders and Associates for the Lap Pool Project at the Life Fitness Center. Change Order is annex #8 to these minutes.



On motion by Kamp, seconded by Makoben, to approve the request from the Bettendorf Jaycees Run with Carl Race to be held on September 3, 2001 and use of the Life Fitness Center parking lot and the Duck Creek Recreation Trail. The request is annex #9 to these minutes.



On motion by Kamp, seconded by Makoben, to approve the request from the Mississippi Valley Track Club to continue their affiliated status with the Bettendorf Park Board for the second season. The request is annex #10 to these minutes.



On motion by Kamp, seconded by Makoben, to approve the Special Event Request from the Isle of Capri to hold their employee picnic at the Middle Park Band Shell and Shelter on June 13, 2001. A copy of their Special Event Request is annex #11 to these minutes.



On motion by Kamp, seconded by Makoben, to approve the Special Event Request from the Pleasant Valley Girl Scouts dated March 6, 2001 to hold their Twilight Camp on July 30 - August 2, 2001 in Devils Glen Park. A copy of their Special Event Request is annex #12 to these minutes.



On motion by Kamp, seconded by Makoben, to approve the request from the Bettendorf Park Foundation to purchase 150 gift certificates for free rounds of golf for $10.00 each to be used as prizes for the August 25, 2001 Jamie Hill Memorial Golf Tournament. The request is annex #13 to these minutes.



On motion by Kamp, seconded by Makoben, to adopt Resolution #14-01, approving payment #8 to Frye Builders & Associates, Inc., for work completed on the lap pool at the Life Fitness Center. Resolution #14-01 is annex #14 to these minutes.



On motion by Kamp, seconded by Makoben, to approve a shotgun start at Palmer Hills Golf Course on May 30, 2001 for the North Scott I-Club. The letter of request is annex #15 to these minutes.



On motion by Kamp, seconded by Makoben, to approve Kevin Cartee's request to host an outing at Palmer Hills Golf Course on July 20, 2001. Request is annex #16 to these minutes.



On motion by Kamp, seconded by Makoben, to adopt Resolution #15-01, approving the golf course policy changes at Palmer Hills Golf Course. A copy of the changes is annex #17 to these minutes.



On motion by Kamp, seconded by Makoben, to adopt Resolution #16-01, approving the proposal from Carter-Chrislynn Construction to build an additional weight room in the vacant track area of the Life Fitness Center. Resolution #16-01 is annex #18 to these minutes.



Roll call on motion: Ayes: Hutter, Adamson, Kamp, and Makoben
Nays: None

On motion by Adamson, seconded by Kamp, to receive and file the Mississippi Valley Track Club 2001 Financial Statement Projection.

Roll call on motion: Ayes: Hutter Adamson, Kamp, and Makoben
Nays: None

The Track Club Financial Statement Projection is annex #19 to these minutes.

Greg Jager informed the Board that two more riverfront properties were picked up today. That is a total of six acquired. There is enough money to purchase the ground but not enough to construct the trail.

Greg Jager informed the Board that he has recommended to staff to monitor the recreation trails to make sure they are cleaned up after bad weather. They are already doing this.



Chairman Hutter recommended talking to the legislatures to pass a law, similar to what was approved for Skate Parks, regarding liability.



Steve informed the Board that the next Master Plan Committee Meeting is scheduled on March 29, 2001 at 7:00 pm at the Community Center.



Commissioner Kamp asked when the representative from the YMCA would be addressing the Board.



Chairman Hutter stated that he was scheduled to attend a meeting this month. However, he felt all Commissioners and staff members should be present and will request he attend next month's Monday Board meeting.



Chairman Kamp informed the Board members that there will be a Skate Park design meeting Monday, March 19, 2001 at the Community Center.



Chairman Adamson was asked by a resident if blacktop could be installed around the shelter by the band shell, due to the problems with the heavy rain at the last 4th of July Event.



Steve explained that this was discussed and felt it would not work. However, drain tile has been installed around the shelter.



Greg Jager informed the Board that he and Steve met with Pat Eikenberry from Missman Stanley. The firm has a person working for their company that has a pump background. That person will be watching the pool system.



Steve informed the Board that he talked to the President of Water Technology today. His background is in DE filters. He wants to come down and spend some time and look at the filter at Splash Landing. He thinks it should work and feels it is a mechanical issue that needs to be corrected.



Greg Jager stated that we would use Mr. Eikenberry to watch Water Technology while all this is going on. We will still continue to monitor the system independently to find out what the problem is. If Water Technology can find the problem, that will be even better, and we will save $300,000.



Chairman Hutter would like to place on next month's agenda a request to tether a hot air balloon at the 4th of July Event in Middle Park.



On motion by Adamson, seconded by Kamp, to adjourn the meeting at 8:05 pm.