Parks and Recreation Board Meeting Agenda for 4-11-01

BETTENDORF PARKS AND RECREATION
COMMISSION AGENDA

CANTEEN ROOM 7:00 PM
April 11, 2001

ITEMS LISTED ARE TENTATIVE AND MAY BE DISCUSSED AT EITHER OR BOTH OF THE MEETINGS. FURTHER, AFTER DISCUSSION OF ANY ITEM ON THE AGENDA, THE PARK BOARD MAY DECIDE TO ACT THEREON, EITHER BY MOTION OR RESOLUTION. SUCH ACTION SHALL BE DEEMED THE CULMINATION OF DISCUSSION AND A PART OF THIS POSTED AGENDA.



1. Roll Call: 7:00 pm



2. Comments and Suggestions from Audience:



A. Chairman's Statement: At this time, I would like to invite any member of the audience to address the Board regarding any items of interest or concern that do not appear on the agenda this evening. Please begin by stating your name and address. It would be most appreciated if you would limit your comments to three minutes.

3. Minutes Approved: (Exhibit #1)



A. Special, March 8, 2001


B. Special, March 12, 2001


C. Regular, March 14, 2001

4. Payment of Bills:



5. Address the Board:


1. Jim Smith, President of Bettendorf/P.V. Youth Baseball Association, will address the Board regarding advertisement on scoreboards.



6. Board Discussion, Action, and Director's Operational Monthly Reports: (Exhibit #3)



A. Budget and Revenue Update March 2001



1. Balances - March 2001



Appropriation *$3,041,304 100%


Expended $2,071,211 68%


Balance $970,093 32%


*Amended



2. Revenues - March 2001

Anticipated $2,070,404 100%


March 2001 $92,362 4%


YTD $1,309,364 63%


Balance $761,040 37%

3. Utility Update - March 2001 (Receive and File)

4. Life Fitness Center Revenues and Attendance - March 2001



Total Revenues -
March 2001 $67,907 12%


Revenues - YTD $577,865 99%


Total Attendance 23,792

5. Palmer Hills Golf Course - March 2001


Rounds 168


Revenues $11,432 1%


Total Rounds 18,631


Gross Revenue $528,703 51%

B. Unfinished and New Business (Exhibits #4 and #5)

1. Discussion of next phase of alignment study for Crow Creek Recreation Trail and available funding in the CIP.
2. Finalize Park Tour date. (Tentative date is on May 12, 2001.)


3. Discussion of Crow Creek Park concessions and authorization of Parks and Recreation Director to negotiate a one-year agreement with a private or not-for-profit organization.


4. Discussion of grant application for REAP and Recreation Infrastructure Programs.


5. Review the letter from Metro Link requesting use of Leach Park dock for Water Taxi.



C. Consent Agenda (Exhibit #6)

7. Legal Updates and Executive Session (Exhibit #7)

A. Review and approve of Missman Stanley proposal for Engineering Oversight Services for Splash Landing.



8. Gifts (Exhibit #8)

9. Commissioners' Updates (Exhibit #9)



Adjourn:

CONSENT AGENDA
April 11, 2001

All items listed below are considered by the Board of Park Commissioners and shall be enacted by one motion. If discussion is desired, that item shall be removed and discussed separately.



A. Letter from Dan Madesian dated March 9th, 2001 thanking the Park Board for approving a skatepark in Bettendorf. (Receive and File)



B. Letter and Special Event Request from Mississippi Valley Girl Scouts dated March 21st, 2001 requesting to use the Band Shell Shelter for a Bridge Ceremony on Sunday, May 20th from 3:00-6:00 pm. (Approve, Receive, and File)



C. Special Event Request from Tri-State Company dated March 23rd, 2001 requesting permission to serve keg beer at their picnic at the Band Shell Shelter on August 11th from 12:00-5:00 pm. (Approve, Receive, and File)



D. Approval of change order proposals from Johnson Construction for removal of concrete footings and the addition of 565 feet of 6" drain tile in the total amount of $2,173.75 for the 9th Hole Project at Palmer Hills Golf Course. (Approve, Receive, and File)



E. Memo dated April 3rd, 2001 recommending the conversion of the Season Pool Pass awarded to Phyllis Neville to Golf Course Gift Certificates. (Approve, Receive, and File)



F. Special Event Request from Kraig Vry of the Scott County Y to hold a soccer camp at Middle Park from June 18th to June 22nd, 2001. (Approve, Receive, and File)



G. Letter from Tom Gambucci with the Society of American Military Engineers dated March 28th, 2001 requesting a shotgun start for their July 24th outing and requesting a waiver of the 144-golfer minimum. (Approve Staff Recommendation, Receive, and File)



H. Letter from Joe Fox with the Wieblers Harley-Davidson dated March 22nd, 2001 requesting a shotgun start for their golf outing scheduled for June 11th, 2001. (Approve, Receive, and File)



I. Resolution #17-01, approving proposal from Missman Stanley & Associates for engineering consulting services of the pool filter at Splash Landing. (Approve, Receive, and File)



J. Resolution #18-01, approving proposal to replace cart path along #9 at Palmer Hills Golf Course. (Approve, Receive, and File)



K. Resolution #19-01, approving advertising on the golf carts at Palmer Hills Golf Course. (Approve, Receive, and File)



L. Resolution #20-01, approving landscaping of the 9th hole at Palmer Hills Golf Course. (Approve, Receive, and File)